Transcript State of the River Bank Woods HOA

State of the
River Bank Woods HOA
Annual Meeting
February 3, 2009
Mike Morgan
President, River Bank Woods HOA
Introduction
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WELCOME and THANK YOU for coming
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Quorum
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River Bank Trail (sidewalk) Petition
RBW HOA Directory Update
Current River Bank Woods HOA Board of Directors
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20% of the HOA Membership (= 16 of 78 homeowners) represented in person or by proxy
Mike Morgan, President
Dan Desousa, Vice President
Amy Nolasco, Secretary
Samer Beidas, Treasurer
Jina Ames, Director
Management Company
(LMA)
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Laura Poole, Community Manager
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Overview
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Committees
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Communications Committee
Activities Committee
Architectural Review Committee (ARC)
Neighborhood Watch Committee
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Contracts / Community Services
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River Bank Woods
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Updates
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Goals for 2009; and Bottomline
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Q&A
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Communications Committee
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Web site www.riverbankwoods.net
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Thank you Paul Kang for handling domain name registration, web hosting, and e-mail
administration
Mike Morgan, webmaster
E-mail
Mike Morgan
Dan Desousa
Amy Nolasco
Samer Beidas
Jina Ames
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Quarterly: Winter, Spring, Summer, and Fall; after quarterly HOA meeting
Thank you Amy Nolasco, Secretary
Help Wanted! HELP NEEDED!
Directory
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For periodic updates and reminders
Please e-mail [email protected] to be added to the River Bank Woods e-mail
distribution list
Newsletter
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[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
E-mail distribution list
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President
Vice President
Secretary
Treasurer
Director
If you are not in the current directory, an updated directory will be published and distributed.
Please complete, sign, and return the Neighborhood Directory Information Sheet. We really want
to get all 78 homes in the Directory!!!
White mailboxes
Sandwich board signs at each RBW entrance
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Activities Committee
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THANK YOU for a very FUN and SUCCESSFUL 5th Annual RBW HOA Spring Fling, held May 18th
at the Tot Lot and Play Area off of River Oaks Drive in RBW Section II
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Amy Nolasco for planning and making it all happen
Jenni & Tom Aprahamian for hosting the party in the backyard shade of their beautiful home
Tom Aprahamian & Owen Nolasco for working the grill
Mike Morgan for arranging the annual visit from Sterling Volunteer Fire Department (SVFD) heroes, and
“Tower 611”
Everyone who helped with set-up, name tags and Sharpies, grills, tables, chairs, food, drinks, clean-up, etc.
And THANK YOU to everyone for attending and bringing side dishes and desserts!
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Activities Committee cont’d
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Community Garage Sale
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Halloween Get-Together
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THANK YOU Jina Ames for organizing the 5th Annual RBW HOA
Community Garage Sale, held October 18th
THANK YOU to the Landry Family for hosting the 2nd Annual RBW HOA
Halloween Get-Together. The food and drinks were great, and it was fun to
see all the Halloween costumes. If you were unable to attend, please join us
next year.
Activities Committee Meeting
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Discuss how to gain more leadership and participation, build community, etc.
Plan activities & events
 In or near River Bank Woods
 Leverage Loudoun County activities and events
Help Wanted!
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Architectural Review Committee (ARC)
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Architectural Modification Request Application (AMRA) review
and approval process - and process for Architectural/Covenants
violations
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Architectural Standards
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Thank you:
 Laura Poole, Community Manager, LMA
 Jina Ames, Director
 Samer Beidas, Treasurer
 Amy Nolasco, Secretary
Thank you:
 Amy Nolasco, Secretary
Monthly ARC Walkthrough of RBW Sections I & II
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ARC cont’d
The River Bank Woods HOA Covenants / Bylaws / Rules & Regulations require an
application and approval process for exterior home improvements, and the approval
becomes part of the unit file that Loudoun Management Associates keeps for each
home in River Bank Woods.
Modifications/enhancements must be on file when you sell your home. This has been
the process even when Toll Brothers was the declarant-controlled Board of
Directors. The following is posted on the www.riverbankwoods.org home page and
“Docs & Forms” page, and it has been in most River Bank Woods newsletters.
"Catch Up and Plan Ahead"
Please "Catch Up and Plan Ahead" for exterior home improvements.
Please use the Architectural Standards
to complete an
Architectural Modification Request Application (AMRA)
Anyone wishing to add or make changes to their property such as landscaping, decks, patios,
storm doors, etc. must, along with obtaining all necessary permits, submit an AMRA prior to
beginning any construction.
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Applications are available via download at www.riverbankwoods.org under “Documents”
Please submit completed applications to RBW HOA c/o Loudoun Management Associates (LMA)
P.O. Box 2070 Purcellville, VA 20134 or e-mail to [email protected]
NOTE: If you have made such improvements without getting an AMRA approved, please take this
opportunity to seek approval. Please catch up and, going forward, plan ahead.
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Neighborhood Watch Committee
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THANK YOU Jina Ames
Signs
Meetings
Block Captains
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Patrols
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From LCSO; from Loudoun County Public Information Office (PIO)  www.riverbankwoods.org
and RBW e-mail distribution list
Specific RBW safety & security issues/concerns
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From our assigned Deputy, Loudoun County Sheriff’s Office (LCSO), Crime Prevention Unit
Alerts
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Informal  Formal patrol schedule
Backpacks
Crime Report
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WANTED!: BLOCK CAPTAINS; to volunteer, please contact Jina Ames at
[email protected].
It is best to keep your vehicles in your garage, and your garage doors closed!
If you have questions regarding the River Bank Woods Neighborhood Watch
Committee, please contact Jina Ames at [email protected]
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Contracts / Community Services
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Management Company: Loudoun Management Associates (LMA)
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RBW HOA-LMA contract renewed for 3 years
Laura Poole, Community Manager
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Landscaping & Maintenance: J.D. Lawn Services, Inc.
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Trash & Recycling: AAA Trash & Recycling
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Please do not put your trash or recycling bin at the curb until 6 p.m. the evening before pick-up
day
Please secure loose items
Please remember that trash and recycling bins should not be in front of your house except on
pick-up day! Please keep them garaged and out-of-site. Help keep our neighborhood looking
great!
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Insurance: Nationwide
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Attorney on retainer: Todd Sinkins of Rees Broome, PC; to assist the RBW
HOA BoD with the following, and as necessary:
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Review of bylaws, rules & regulations, guidelines/standards, forms, documents, processes,
policies & procedures
Architectural/Covenants violations
Snow Removal: Virginia Department of Transportation (VDOT)
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VDOT is responsible for all snow removal from our streets
RBWers need to shovel all sidewalks
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River Bank Woods
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2008 Actual vs. Budget Comparison
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Accounts & Investments
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Audit and Tax Services
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Goldklang, Cavanaugh & Associates, P.C.
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River Bank Woods cont’d
2009 Annual Budget
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2009 quarterly dues have increased from $180 to $192. This increase in dues
reflects changes in operational costs for the Association. The full budget is
available for your review, but the most significant changes are as follows:
Increases in costs
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Audit and Tax Preparation- Due to legislative changes, auditing requirements have become more strict
and increased the cost of preparing the annual audit
Management Contract- Contract cost increased by 3%
Postage- The Association pays for postage for all invoice, covenants and communications mailings. The
2009 cost is based on 2008 actual costs
Tree Services- The Association did not budget for tree services in 2008, but found there was a need for
contract work.
Grounds Contract- Fuel, materials (fertilizer and chemicals) and labor cost increases has driven the
contract cost up by 7%. The Board has negotiated to hold this cost for a 2 year period and eliminate any
variable increases due to fuel costs.
Trash Removal- Due to fuel charges and increased landfill fees (County levied), the 2008 budgeted
expense was exceeded. The Board has negotiated the elimination of fuel surcharges for the last quarter of
2008 and for 2009, but we are anticipating that the County will increase landfill fees again in 2009, by as
much as 9%.
Insurance- Due to legislative changes affecting management of community associations, additional
insurance (Fidelity Bond) is now required, causing a small increase in insurance premium costs.
Cost Savings
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Legal Fees- The Association has not required much legal counsel over 2007-2008 and therefore the Board
has reduced this budgeted expense.
Admin/Office Expenses- All administrative charges associated with late payments will now be assessed to
the homeowner, rather than the Association. This represents as cost savings in this line item.
Reserve Contribution- Good investment returns and a reduction in the need for capital expenditures
outlined in the 2005 Reserve Study have given the Association a surplus in Reserves, eliminating the need
for any contribution in 2009.
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River Bank Woods cont’d
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REMINDERS:
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Quarterly schedule for HOA dues
Quarterly invoices instead of coupon books.
2009 increase from $180 to $192/quarter
Due on the 1st and by the 10th
HOA dues payments should be mailed to:
River Bank Woods HOA
P.O. Box 64412
Phoenix, Arizona 85082-4412
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River Bank Woods Updates
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Loudoun County Sanitation Authority (LCSA) 
Loudoun County Board of Supervisors lifted mandatory water
restrictions
Loudoun County clean-up and maintenance of the RBW Storm
Water Management Pond (SWMP)
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Tree Save Areas
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Brockman Farm Lane
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THANK YOU Jay Wells for the digital photo presentation for Susan Buckley,
Vice Chairman, Loudoun County Board of Supervisors / Supervisor,
Sugarland Run District, who attended our Summer RBW HOA meeting to
discuss the Brockman Farm Lane issue. Supervisor Buckley is working with
the county and the county attorney’s office toward a resolution. The road is
currently a county road and is the responsibility of VDOT and cannot be
chained off as it’s a public road. However, if the road was abandoned by the
county, it could be chained or blocked off which would prevent a lot of
traffic, dumping, loitering, etc. This is the current resolution she is seeking.
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Updates cont’d
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River Bank Trail (sidewalk)
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HIGH-LEVEL PROJECT DESCRIPTION:
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Safety: Walkers, runners, and bikers are currently in great danger of getting struck by vehicles
traveling along River Bank Street.
Pedestrian and bicycle facilities: “River Bank Trail” – Approximately one-third (1/3) mile of
pedestrian and bicycle trail (consisting of concrete sidewalk since it would be in the VDOT
right-of-way (ROW) along River Bank Street (Rte 2270) to safely connect Rivercrest HOA
(385), River Bank Woods HOA (78 homes), and Lowes Point HOA (36 homes) to the
existing “Algonkian Trail” sidewalk/trail system along Algonkian Parkway (Rte 1582).
STATUS:
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We did not receive full or partial funding from the Federal/VDOT SAFETEA-LU grant
program ;-(
Our request for Loudoun County to use developer proffers as the funding source for a
sidewalk along River Bank Street ("River Bank Trail (sidewalk)"; a need, not a want, for
safety) has passed the Loudoun County Transportation/Land Use Committee, and has been
approved for Public Hearing by the Loudoun County Board of Supervisors. The Public
Hearing is scheduled for Monday, February 9th in the evening; they will provide an
approximate time slot as the date approaches. We ask that all RBWers sign a petition in
support of this effort. We also ask that as many RBWers as possible attend the Public
Hearing to speak and/or show support. NOTE: Rivercrest HOA and Lowes Point HOA are
also doing a petition and will attend the Public Hearing to speak and/or show support.
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Updates cont’d
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2008 Great Falls Chase HOA swimming pool memberships for max
50 River Bank Woods households
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2008 Rivercrest HOA swimming pool memberships (max 10 outside
memberships; i.e., not exclusive to RBW) and Rivercrest Riptide
swim team
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We anticipate that our arrangement will continue for summer of 2009
We anticipate that our arrangement will continue for summer of 2009
Sex Offender Registry Information Session
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Held in April at Cascades Library
Attendees:
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Susan Buckley, Supervisor, Sugarland Run District, Loudoun County Board of Supervisors
Jim Plowman, Commonwealth's Attorney, Loudoun County
Virginia State Police representative re: Virginia Sex Offender Registry
Loudoun County Sheriff's Office representative re: Community Policing and Neighborhood
Watch Program
River Bank Woods HOA, Rivercrest HOA, and Lowes Point HOA homeowners and
residents
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Updates cont’d
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Loudoun County Potomac/Sterling Community Outreach Process
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Process, deliverables (reports and recommendations), and status available at
www.loudoun.gov/potomac-sterling
and
www.loudoun.gov/Default.aspx?tabid=2094
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Susan Buckley is organizing a Sugarland Run District HOA Forum
for this Spring
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THANK YOU Teresa Bettac
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Teresa & John Bettac moved into their new home in Ohio. The RBW HOA
BoD would like to extend a THANK YOU to Teresa for all the work she has
done the last several years for the community. Teresa has served as the RBW
HOA BoD Secretary, on the Communications Committee as
writer/director/producer of the RBW Newsletter, on the Activities
Committee, and on Architectural Review Committee (ARC).
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Goals for 2009
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Continued management & leadership and communication
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Finance, Budget, Accounting
Contracts / Community Services
Action Items / Hot Topics / Issues / Concerns / Special Projects
Communications Committee
Activities Committee
Architectural Review Committee (ARC) / Architectural Standards
Neighborhood Watch Committee
In order to:
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Provide community services
Maintain/enhance property values
Build community
Bottomline
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The State of the RBW HOA is STRONG
We would like to build community through the:
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Communications Committee
Activities Committee
Neighborhood Watch Committee / Block Captains
to make the RBW HOA STRONGER
WE NEED YOU!
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