Transcript Welcome [www.greenbrierhoa.org]

Annual Meeting
1/30/2013
Agenda
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Responsibilities of Board Officers
Nominations / Elections
Treasurer’s Report
State of the HOA
2012 Accomplishments / Ongoing Projects
2013 Planned Events
Homeowners Responsibilities
Section Mayors
Questions
2
HOA Board of Directors
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Chairman
President
Director
Secretary
Treasurer
– Chris Hernandez (term ending)
– Ed Diego
– Dave Bryner
- Sheila Milburn
– Sarah Brant (term ending)
Committee Chairs
Chris Hernandez: BOD
Sarah Brant: Finance
Ed Diego: Grounds
Dave Bryner: Architectural Control
Sheila Milburn: Communications
*Updated since the meeting
3
HOA Board Responsibilities
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Chairman
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President
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Preside over meetings
Field homeowner complaints
Tree removal / Contracts
Landscaping
County issues
Builder issues
Director
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Nominations committee chair
Architectural committee chair
4
HOA Board Responsibilities
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Treasurer
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Collect assessments
Settlement/House Sales
Pay bills
Maintains financial records
Secretary
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Record meeting minutes
Schedule meeting rooms
Assemble agenda
5
Nominations and Election
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Homeowners wishing to hold office
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Short brief of why the homeowner would like to
serve on the Board
Voting by ballot
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Positions up for election
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Board of Directors Member (Chris’s position)
Treasurer (Sarah’s position)
6
2012 Treasurer’s Report
Beginning Balance (1/1/2012)
$34,485.41
Income
$51,898.00
Subtotal
$86,383.41
Expenses
$58,804.04
Ending Balance (12/31/2012)
$27,579.37
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2012 Treasurer’s Report
Income
Beginning Balance: 1/1/2012
Dues/Fees Collection
BLAP payments
Subtotal
Common Area (equipment, trees, fence)
Lawn Care
HOA Insurance
SMECO
Tree Removal
Vacant House Upkeep
Misc General Supplies (web hosting, Yard
sale, postage)
Bank Fees
National Night Out
Pet Waste Bag Refills
Ending Balance: 12/21/2012
$
$
Expenses
51,898.00
-
Total
$ 34,485.41
$ 51,898.00
$ 86,383.41
$
$
$
$
$
$
29,291.51
18,494.00
4,832.00
3,351.37
990.00
470.00
$
$
$
$
453.16
284.00
638.00
-
$ 58,804.04
$ 27,579.37
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Expenses
Category
Lawn Care
Common Area
Individual Homes
Lights
Insurance
Admin Expense
National Night Out
Dog Bags
Website
Dues Notices
Annual Meeting GC
Post Office Box
Yard Sale Ads
Tax Prep
New Checks
Laptop & Software
Other
Common Area Upgrades
Playground Equipment
Park Improvements
Tree Removal
Bank Savings & Adjustments
Total Expenses
2011 Actual Expenses
2012 Actual Expenses
$18,833.48
$18,107.48
$726.00
$18,964.00
$18,494.00
$470.00
$3,221.53
$3,933.00
$1,079.33
$226.75
$172.90
$110.00
$275.00
$100.00
$85.00
$109.68
$3,351.37
$4,832.00
$1,091.76
$3,500.00
$5,000.00
$3,717.90
$1,000.00
$172.90
$0.00
$500.00
$100.00
$70.00
$75.00
$250.00
$150.00
$1,000.00
$400.00
$100.00
$70.00
$68.76
$215.00
$21,637.49
*Updated since the meeting
$20,000.00
$19,000.00
$1,000.00
$638.00
$18,305.58
$3,331.91
2013 Budgeted Expenses
$29,291.51
$0.00
$990.00
$284.00
$58,804.64
$2,500.00
$15,300.00
$50,017.90
$20,541.51
$8,750.00
$3,290.00
$419.00
$52,413.83
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FY 2013-2014 Dues
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Annual Dues:
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Payment schedule is as follows:
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$144 upcoming fiscal year
Fiscal Year: July 1, 2013 to June 30, 2014
May 15th dues notice are mailed to homeowners
June 15th payment is due to HOA Treasurer
July 31st is the final cutoff day we will except payment before a
late fee is assessed (Late fees are $10.00)
Please notify the treasurer by June 1st if you
have not received a dues notice
*Note: Not receiving bill by mail does not relieve your payment
responsibilities.
10
State of the HOA
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Architectural
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Fences
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2 requested and approved
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1 request to raise an existing fence above 6 foot limit was
disapproved
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Decks (3 requested and approved)
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Front Portico (1 requested and approved)
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Sheds (2 requested and approved)
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Pools (1 requested and approved)
Dues
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30% homes are past due
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Board members will be contacting those homeowners.
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2012 Accomplishments
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Board Member Dave Bryner was
elected to full 3-year BOD term
Completed long-term common area
development plan
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Playground Phase 2 was completed
Installed rail fence at common area
Planted Cleveland Pear Trees
Installed Bike Racks
Grading and Reseeding
Need new photo
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2012 Accomplishments
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Communications Upgrades
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New Website www.greenbrierhoa.org
New Email list with backup
Sign:
Repainted Entrance Sign
Continued use of Woodlawn Lawn
Care as landscaping maintainer and
expanded service area.
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13
Completed Greenbrier Park
Phase I
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Playground Phase II (FY 2012)
23January2012
15
2012 Events
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National Night Out August 7,2012
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2012 Adverse Events
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Theft/vandalism of homeowners (homes and
autos) and from new construction homes
(earlier in year)
Several homeowner email complaints received
Constant speeding complaints
Animals at large / Missing
General Maintenance (home exterior/lawns)
Tires and other Items left on roadside
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2013 Planned Events
o Annual Community Yard Sale: June 8th
o Quarterly Meetings: 7 pm Lexington Park
Library
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January 30, 2013 – Annual Meeting
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April 22nd: Meeting Room B
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July 22nd: Meeting Room A
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October 21st: Meeting Room B
o National Night Out: August 6th
o November: BOD Finance Meeting
o January 27, 2014 – Annual HOA Meeting
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Homeowners Responsibilities
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Be a good neighbor
Keep home and surrounding area clean and free
of debris/clutter
Pick up after your animals (use leash for walks)
Keep grass neatly trimmed (both sides of
sidewalk)
Respect your neighbors and their property
Notify the BOD of any violations or nuisances
you are unable to resolve
Check the website for news and updates
Police yourself and be familiar with the
covenants and restrictions of Greenbrier (e.g. No
storing of RVs and boats.)
Get approval BEFORE you build (fence, deck,
addition, shed, and etc.)
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Homeowner Involvement
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Volunteers are needed for the following
committees: (Sign up sheets at registration desk)
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Architectural
Communications
Welcome Committee
Section Mayors:
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Section Mayor Responsibilities
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*Volunteers needed
Liaison between BOD and areas of Responsibility
POC/Guide for neighborhood information
Communicate HOA updates and emergency info
See Next Page for area assignments
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Section Mayors
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Section 1: Sandstone/Silver Slate
James Brewington
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Section 2: Schwartzkopf
Section 3: Greenway
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Section 4: Sorrel/Festival
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Jessica Boothe
Section 5: Freedom Run/Greenleaf
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Jaclyn Stielter
Sue Gallaher, Lori Butts, Donna Levay
Section 6: Willow Woods
*Updated since the meeting
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Door Prize Winners
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$25 Gift Cards were won by the following
meeting attendees:
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Outback
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Buffalo Wild Wings
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Luther Bailey
Cracker Barrel
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Colin Goodson
Lori Butts
Olive Garden
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Tim Feeney
*Updated since the meeting
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