Transcript Welcome [www.greenbrierhoa.org]

Annual Meeting
1/27/2014
1
Agenda
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Welcome
Responsibilities of Board Officers
Nominations
Treasurer’s Report
State of the HOA
2013 Accomplishments
2014 Planned Events
Homeowners Responsibilities
Elections
Door Prizes
Questions
2
HOA Board of Directors
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Chairman* – Ed Diego
President* – Dave Bryner
Director* – Darrin Atlas
Secretary - Sheila Milburn
Treasurer – Kathy Younger
Committee Chairs
Ed Diego: BOD
Kathy Younger: Finance
Dave Bryner: Grounds
Darrin Atlas: Architectural Control
Sheila Milburn: Communications
3
HOA Board Responsibilities
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Chairman
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President
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Preside over meetings
Field homeowner complaints
Tree removal / Contracts
Landscaping
County issues
Builder issues
Director
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Nominations committee chair
Architectural committee chair
4
HOA Board Responsibilities
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Treasurer
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Collect assessments
Settlement/House Sales
Pay bills
Maintains financial records
Secretary
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Record meeting minutes
Schedule meeting rooms
Assemble agenda
5
Nominations and Election
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Homeowners wishing to hold office
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Short brief of why the homeowner would like to
serve on the Board
Voting by ballot
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Positions up for election
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Board of Directors Members (3 positions)
Staggered Terms: 3, 2, 1
Those elected will decide the positions
6
2013 Treasurer’s Report
Beginning Balance (1/1/2013)
$27,917.00
Income
$76,602.00
Subtotal
$104,519.00
Expenses
$33,899.00
Ending Balance (12/31/2013)
$70,621.00
7
2012 Treasurer’s Report
Income
Beginning Balance: 1/1/2013
Dues/Fees Collection
BLAP payments
Subtotal
Common Area (equipment, trees, fence)
Lawn Care
HOA Insurance
SMECO
Tree Removal
Vacant House Upkeep
Misc General Supplies (web hosting, Yard
sale, postage)
Bank Fees
National Night Out
Ending Balance: 12/31/2013
$
$
Expenses
51,898.00
-
Total
$ 34,485.41
$ 51,898.00
$ 86,383.41
$
$
$
$
$
$
29,291.51
18,494.00
4,832.00
3,351.37
990.00
470.00
$
$
$
453.16
284.00
638.00
$ 58,804.04
$ 27,579.37
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2014 Budget
Income
Beginning Balance
Dues/Fees Collection
$
70,000
Subtotal
$
Expenses
Common Area (mulch, maintenance, tree removal)
Lawn Care
HOA Insurance
SMECO
Attorney/Court Costs
Bookkeeping
Misc General Supplies (web hosting, Yard
sale, postage)
Attorney/Court
National Night Out
Ending Balance: 12/31/2013
Expenses
Total
$ 70,621.00
140,621.00
$
$
$
$
$
$
$
$
$ 9,000.00
18,000.00
5,200.00
3,200.00
5,000.00
1000.00
453.16
284.00
850.00
$ 58,804.04
$ 27,579.37
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Expenses
Expense
2009
2010
2011
2012
2013
Lawncare
$ 17,851.00
$ 19,972.00
$ 18,280.00
$
18,494.00
Street Lights
$ 3,200.00
$ 3,053.92
$ 3,221.53
$
Insurance
$ 3,959.00
$ 3,925.00
$ 3,933.00
Administration
$
555.00
$
423.43
$
385.00
Tree Removal
$ 1,800.00
$
650.00
Vacant Lot Care
$
-
$
National Night Out
$
-
Common Area
$
Website
$
$
Post Office
$
HOA Meetings
$
Attorney/Court Fees
$ 2,350.00
$
-
Income Tax Prep
$
250.00
$
Bookkeeping Fees
$
-
$
Computer & Software
$
-
Misc
$ 14,745.00
Returned Checks
2014 Budget
$ 14,375.00
$
18,000.00
3,353.00
$
2,972.00
$
3,200.00
$
4,832.00
$
5,117.00
$
5,200.00
$
268.00
$
1,852.00
$
2,000.00
$ 3,290.00
$
990.00
$
-
$
3,000.00
-
$
726.00
$
470.00
$
50.00
$
300.00
$
705.50
$
226.75
$
811.00
$
388.00
$
850.00
-
$
-
$ 21,637.00
$
29,292.00
$
3,190.00
$
6,000.00
-
$ 1,580.04
$
110.00
$
240.00
$
272.00
$
270.00
131.00
$
70.00
$
-
$
284.00
$
-
$
-
70.00
$
70.00
$
85.00
$
85.00
$
88.00
$
90.00
$
100.00
$
100.00
$
100.00
$
200.00
$
-
$
-
$
3,343.00
$
5,000.00
250.00
$
-
$
-
$
$
200.00
-
$
-
$
-
$
1,193.00
$
1,000.00
$
-
$
-
$
887.00
$
200.00
$
72.00
$
2,000.00
$
47,510.00
$
50,000.00
$
97,510.00
-
$ 28,354.58
-
Stormwater Repair
Total Expenses
$ 44,911.00
$ 59,054.47
$ 51,994.28
$
59,034.00
$ 33,899.00
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FY 2014-2015 Dues
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Annual Dues:
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Payment schedule is as follows:
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$151 upcoming fiscal year
Fiscal Year: July 1, 2014 to June 30, 2015
June 1st dues notice mailed
July 1st payment is due
July 15th is the final cutoff day to avoid late fee ($10)
Please notify the treasurer by June 7th if you
have not received a dues notice.
*Note: Not receiving bill by mail does not relieve your payment
responsibilities.
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Need Info or Remove
State of the HOA
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Architectural
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Fences
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2 requested and approved
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1 request to raise an existing fence above 6 foot limit was
disapproved
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Decks (3 requested and approved)
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Front Portico (1 requested and approved)
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Sheds (2 requested and approved)
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Pools (1 requested and approved)
Dues
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91% have been collected
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2013 Accomplishments
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New Board Members
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Dave Bryner: elected to 3-year BOD
term
Darrin Atlas: elected to 2-year BOD
term
Kathy Younger: Treasurer
Gary Younger: Web Master
Mel Blade: Finance Team
Need new photo
13
2013 Accomplishments
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Dues:
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Hired a bookkeeper
91% Collected
Lawsuits filed for small claims and liens
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Communications Upgrades (Newsletter)
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New Website www.greenbrierhoa.org
New Email list with backup
Entrance:
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Repainted Entrance Signs
Installed Solar Lights
14
2013 Events
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National Night Out August 6,2013
15
2013 Adverse Events
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Theft/vandalism of homeowners (homes and
autos)
Squatter in vacant home
Several homeowner email complaints received
Constant speeding complaints
Animals at large / Missing
General Maintenance (home exterior/lawns)
Tires and other Items left on roadside
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2014 Planned Events
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Storm Water Management Project
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2014 Planned Events
o Annual Community Yard Sale: June 7th
o Quarterly Meetings: 7 pm Lexington Park
Library
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January 27, 2014 – Annual Meeting, Room B
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April 21st: Meeting Room A
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July 21st: Meeting Room B
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October 20th: Meeting Room B
o National Night Out: August 5th
o November: BOD Finance Meeting
o January 2014 – Annual HOA Meeting
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Homeowners Responsibilities
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Be a good neighbor
Keep home and surrounding area clean and free
of debris/clutter
Pick up after your animals (use leash for walks)
Keep grass neatly trimmed (both sides of
sidewalk)
Respect your neighbors and their property
Notify the BOD of any violations or nuisances
you are unable to resolve
Check the website for news and updates
Police yourself and be familiar with the
covenants and restrictions of Greenbrier (e.g. No
storing of RVs and boats.)
Get approval BEFORE you build (fence, deck,
addition, shed, and etc.)
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Homeowner Involvement
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Volunteers are needed for the following
committees: (Sign up sheets at registration desk)
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Architectural
Communications
Welcome Committee
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Elections
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30January13
By written ballot
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Door Prize Winners
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Gift Cards were won by the following
attendees:
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Lowes ($50):
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Bed Bath and Beyond ($25)
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Golden Corral ($25)
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Panera Bread ($25)
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*Updated since the meeting
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