Transcript Towne View Estates HOA

Towne View Estates H.O.A.
Annual Meeting
March 28, 2009
Our Agenda
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Opening Comments from the HOA Board President
Board of Directors / New Elections
2008 Financial Review
2008 Summary
Reports From Our Committees
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Landscape
Architectural Control
Social / Planning
‘Yard of the Month’ Program
HOA Open Business Item
General Issues / Open Discussion
Welcome Neighbors…
Opening comments from our Towne View
Estates HOA President.
Tom Schneider
Board of Directors / Elections
2009
Current Board of Directors
 President: Tom Schneider (term expired 3/08)
 Vice President: Julie Gatherum (term expires 3/09)
 Treasurer – Carol Forest (term expires 3/10)
 Secretary - Ron Koger (term expired 3/08)
Positions Requiring Election
 President (Maureen Feigel elected as new President)
 Secretary (no volunteers – Ron Koger continues in position)
 Vice President (Cyndy Graham elected as new Vice-President)
Financial Review – Towne View Estates
Itemized Financial Statement
2008
Revenue:
Beginning Bank Balance (as of 01-01-2008)
64,205.03
Dues Collected in 2008
46,713.75
Interest Income (on CD Account @4.77%)
1,303.94
Gross Revenue 2008:
Expenses:
Recurring:
Water & Sewer
(12,783.04)
TXU Energy
(632.31)
Landscape
(17,861.25)
Insurance
(3,246.96)
Misc Expenses
(880.25)
Bank Fees
(94.85)
$112,222.72
($35,498.66)
Non Recurring:
Landscape - Plantings (Approved)
Landscape - Irrigation
Brick Screen Wall Repairs
HOA Street Lighting Repairs
Curbside House Markings (2nd Pay)
Total Expenses 2008:
Net Revenue - Ending Balance 2008:
(44,210.72)
0.00
(9,856.00)
(1,496.36)
(710.00)
($56,273.08)
$20,450.98
Financial Statement Comparisons
Account Breakdown
2007
2008
(Pg 1)
2009
REVENUES:
Beginning Bank Balance:
$56,238.18
$64,205.03
$20,450.98
HOA Dues Collected:
$46,604.99
$46,713.75
$47,520.00
$998.84
$1,303.94
$650.00
$103,842.01
$112,222.72
$68,620.98
Interest on CD Account:
GROSS REVENUES:
EXPENSES:
Flower Mound - Water/Sewer:
R
($4,340.36)
($12,783.04)
($10,000.00)
TXU Energy - Electrical:
R
($526.52)
($632.31)
($650.00)
Landscape Weekly Maintenance:
R
($16,887.00)
($17,861.25)
($18,200.00)
HOA Insurance
R
($3,246.96)
($3,246.96)
($3,250.00)
Misc. Expenses (Supplies, Functions, etc)
R*
($1,555.74)
($880.25)
($1,200.00
Taxes
R
($0.00)
($0.00)
($270) + ($361)**
Bank Fees Paid
R
($170.00)
($94.85)
($200.00)
($22,726.58)
($35,498.66)
($34,131.00)
TOTAL RECURRING EXPENSES:
Financial Statement Comparisons
Account Breakdown
2007
2008
(Pg 2)
2009
REVENUES:
GROSS REVENUES:
$103,842.01
$112,222.72
$68,620.98
TOTAL RECURRING EXPENSES:
($22,726.58)
($35,498.66)
($34,131.00)
Landscaping – Other (Plantings, Repairs, etc)
($5,975.40)
($44,210.72)
($2,500.00)
Landscaping – Irrigation Repairs
($6,225.00)
($0.00)
($3,000.00)
Brick Screen Wall – Repairs
($0.00)
($9,856.00)
($10,000.00)
Wrought Iron Fence – Repairs
($0.00)
($0.00)
($0.00)
HOA Street Lighting – Repairs
($0.00)
($1,496.36)
($500.00)
($710.00)
($710.00)
($0.00)
($0.00)
($0.00)
($0.00)
TOTAL RECURRING EXPENSES:
($12,910.40)
($56,273.08)
($16,000.00)
NET REVENUES (ENDING BALANCE):
$64,205.03
$20,450.98
$18,257.02***
EXPENSES:
OTHER EXPENSES:
Other: Curbside House Number Painting
Other: Sidewalk / Concrete Repairs
2008 Summary - Delinquent Dues
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2008 ended with 23 Homeowners with Delinquent Dues of
$11,320.18
$1,507.68
$1,490.00
$1,307.50
$1,165.00
$975.00
$645.00
$600.00
$495.00
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Lien Filed on Property in 2007
Lien Filed on Property in 2007
Lien Filed on Property in 2007 (made ‘07 & ‘08 payments)
Two other liens released after receipt of monies due
$20 fee for each filing of lien
Liens have no impact on homeowner until owner
decides to sell or re-finance property
Landscape Committee
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Chairperson: Claudio Forest
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At last year’s annual meeting:
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(New for 2009)
Announced plans to restore irrigation along FM3040
(cost was to be split with Town of Flower Mound)
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Obtained approval for $30,000+ to be used for new bed
plantings and the new tree plantings along FM3040
Since last year’s meeting:
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Restored irrigation along FM3040
Installed new Lake Forest/Towne View median beds
Completed the new tree plantings along FM3040
Started making repairs to the brick screen wall along FM3040
Landscape Committee
Items this year to be addressed:
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Plant guarantee requires Valley Crest maintenance to be visited and
determine any plants to be replaced under the agreement.
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Revisit the planting layout and irrigation along FM3040 to determine if
everything as installed is appropriate and works properly (ie: Irrigation)
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Further examine the brick screen walls along FM3040 and Lake Forest
to address any further deterioration of the mortar or movement that has
caused stress cracks and make recommendations for future repairs and
expenditures.
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At the end of the maintenance season, we will bid out the 2010+
maintenance contract to 4 or 5 firms and make recommendations to the
board as to any cost savings or modifications needed.
Architectural Control Committee
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Chairperson:
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Architectural Review Applications
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6 formal applications received and approved in FY2008
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Claudio Forest
1 of the applications was for a pool, which we do not approve or disapprove.
More work in completed in 2008 in our neighborhood than those (6) applications!
Goal in /09: To Increase Neighborhood Involvement
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Reacquaint everyone with the bi-laws & neighborhood covenants that
they signed upon closing on their properties…
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Members of our HOA need to have their projects reviewed and approved for the benefit
of all our residents.
Make sure that additions, sheds, fences, etc. meet or exceed our community standards
as well as the City of Flower Mound’s basic requirements.
Need for follow-up with neighbors that do not apply for approvals or ignore the
ACC recommendations.
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Stern letters or site visits from members of the Board?
Turn the offending Members over to the City if no permits were issued?
Semi-annual reminders in dues letter, regarding landscape maintenance issues and storage of
trailers, boats or other large items visible from the street?
Architectural Control Committee
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TVE Community Rules Enforcement Options?
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Door Hangers / Reminders ?
Special mailings or continual notices in the newsletters or website?
How much and what should be enforceable ?
A Constant Question…
What are the limits of our board’s oversight?
Architectural Control Committee Web Page
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Issues we are often approached over:
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Trailers, boats or materials stored in neighbors driveways for weeks or
sometime months at a time.
Yard / landscape maintenance issues (such as weeds, overgrown beds,
missing trees, etc).
Neighbors fence conditions as well as painting or color issues of fences
not to community standards.
Social Planning Committee
Chairperson: Tiffany Lo / Denise Gumbert
Possible 2009 Event ideas?
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Neighborhood Garage / Yard Sale
Neighborhood Picnic / BBQ
Ice Cream Social
Charity Drive – Goodwill / CCA?
Halloween Event
Other?
We Need Smiling Volunteers to help and plan events…
‘Yard of the Month’ Program
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Launched January 2007. Established to promote neighborhood
appeal thru well-kept yards and thereby protecting our home
investments.
March-Sept one monthly winner will receive a $25 Gift Certificate to
Calloway’s Nursery, a sign placed in their yard, and a photo of their
home displayed on the TVE YOM web page.
Monthly winner is selected by Cheryl Jordan, TVE own resident
realtor, and YOM Coordinator. Winners need to be current on HOA
dues, which is confirmed by President each month.
Benefits to all residents also include:
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Monthly Gardening Tips & Coupon from Calloway’s Nursery
Complimentary CMA anytime upon request
For complete details, visit TVE website YOM web page
Lawsuit Threat Against Association
On Oct 13, 2008 the Association received a letter from Rajan Dwivedi
(1816 Hill Ridge Drive) attached to payment of delinquent dues.
Summary
“Somehow there is no “Plan of Action” published with clear priorities.”
“There are many areas that you can see in our communities “as it is” year after year
that needs improvements like weeds, watering area, leakage, dead trees etc.”
“As a member, we do not see any benefits to keep contributing our precious money.”
“Failure to do so or any of the following:
1) Clear Plan & Expenditure priorities ahead as minimum agenda/manifest
2) Quarterly Meetings
3) Street Captains having allocation of funds for local priorities for direct and crisp (?)
benefits
4) No expenditure in garage sales
5) New programs like outsourced lawn maintenance in the front.”
“We will collect votes thru petition and file a lawsuit against existing Association.
There are more than dozens of neighbors who are with us at this time.”
General Issues / Open Discussion
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Increase Member Participation in Association Activities
Cheryl Jordan is requesting the HOA purchase a metal Yard-Of-Month
sign to replace wimpy corrugated sign Calloway’s provides
(cost estimate $60 – Cheryl to provide frame)
Bluebonnet Park upgrades by City for Metro PCS antenna installation
Relocate Entrance Sign at FM 2499 and Northshore Drive
Church Traffic Concerns
Flower Mound HOA Coalition – Bus trip to Capital to fight legislation
Towne View Estates resident, Claudio Forest, is running for Town
Council, Place #3
Should we implement late fees on delinquent dues?
Financial Software Investigation / Management Services
May 9th, 2009 City Elections – Get out and Vote
Actions Taken During Meeting
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Election Results
– Maureen Feigel nominated for office of President and
unanimously approved.
– Cyndy Graham nominated for office of Vice-President and
unanimously approved.
Cheryl Jordan’s request for purchase of a metal Yard-Of-Month
sign was approved for up to $100.
A motion was passed authorizing our Board
to initiate late fees.
Meeting Action Items
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Board to post a copy of Town of Flower Mound Code
Enforcement pamphlet on TVEHOA website.
Board to question other homeowner associations if they publically
identify homeowners with delinquent dues or keep this
information confidential.
Board to initiate another round of filing liens against properties
with delinquent dues.
That’s it for now…
See you again at next year’s meeting in March 2010 !!!
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Remember:
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Keep your yard beautiful and healthy…
Maintain your home and keep it looking new…
Make sure your wood fence is strong and secure…
Mind your neighbors and help out when you can...
Get involved with the community – vote, volunteer & support…
Meet and greet everyone when out and about…
Thank you for making our neighborhood a great place to live…
THE END
Help Support your Neighbor…
Claudio Forest
of 1904 Towne View Blvd.
is running for Flower Mound Town Council,
Place #3 in the May 9th, 2009 Elections.
Please show your support for one of our own
residents of ‘Towne View Estates’ and get out
the vote!!!
Website: http://mysite.verizon.net/resr9aaq/
E-mail: [email protected]
(214) 957-2845 cell
Political Advertising – Claudio Forest for Town Council * May 9th, 2009