Transcript Towne View Estates HOA

Towne View Estates HOA
Annual Meeting
March 29, 2008
Agenda
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Board of Directors / Elections
Financial Review
2007 Summary
Reports From Our Committees
‘Yard of the Month’ Program
General Issues / Open Discussion
Board of Directors / Elections
Current Board of Directors
 President: Tom Schneider (term expires 3/08)
 Vice President: Julie Gatherum (term expires 3/09)
 Treasurer – Suresh Kumar (term expires 3/08)
 Secretary - Ron Koger (term expires 3/08)
Positions Requiring Election
 President (no volunteers – Tom Schneider continues in position)
 Treasurer (Carol Forest volunteered – unanimous approval)
 Secretary (no volunteers – Ron Koger continues in position)
Financial Review
Itemized Financial Statement
Revenue:
Beginning Bank Balance as of Jan 1st 2007
Dues Collected
Interest Income (on CD Account @4.77%)
Gross Revenue 2007
Expenses:
Recurring
Utilities:
Water
TXU Energy
Landscape
Insurance
Misc Expenses
Bank Fees
2007
56,238.18
46,604.99
998.84
103,842.01
(4,340.36)
(526.52)
(16,887.00)
(3,246.96)
(1,555.74)
(170.00)
(26,726.58)
Non Recurring
Landscape - Non Recurring
Irrigation (Water Proofing Systems)
Curbside House Markings - Ist Payment
Total Expenses 2007
Net Revenue - Ending Balance 2007
(5,975.40)
(6,225.00)
(710.00)
(12,910.40)
64,205.03
2007 Summary - Delinquent Dues
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Began January 2008 with 24 Homeowners with Delinquent Dues
of $10,805.81
Of five liens files with Denton County Records last year, two liens
have been released after receipt of monies due
$20 fee for each filing of lien
Liens have no impact on homeowner until owner decides to sell
or re-finance property
Landscape Committee
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Chairperson: Eric McCully
At last year’s annual meeting
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Announced plans to restore irrigation along FM 3040
(cost split with Town of Flower Mound)
Obtained approval for $30,000 to be used for (a) new corner
bed at Lake Forest and new corner/median beds at Towne
View and (b) tree plantings along FM 3040
Since last year’s meeting
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Restored irrigation along FM 3040
Installed new Lake Forest/Towne View beds @ $10,921
Obtained design, proposal, and Town approval for tree
plantings along FM 304
Landscape Committee
Tree Proposal (w/o sales tax)
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(41) 30-gal live oak, red oak, lb elm, & little gem mag = $13,675
(98) 15-gal crape myrtle & 30-gal NS Holly = $16,671
(60) 3-gal pampas grass = $1,339
Includes stakes, mulch, and two-year guarantee
Total plant materials = $31,685
Bubbler irrigation tied to existing controller @ $8,315
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Total $40,000 proposal ($41,395 if split into two plantings)
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Plant guarantee requires Valley Crest maintenance contract extension
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Architectural Control Committee
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Chairperson: Claudio Forest
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Architectural Review Applications
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Only 7 formal applications received in FY2007
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More work in completed in 2007 in our neighborhood than those (7) applications!
Increase Neighborhood Involvement
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Make everyone aware of the bi-laws and neighborhood covenants that
they signed upon closing for their properties.
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Members of our HOA need to have their projects reviewed and approved
for the benefit of all our residents.
Make sure that additions, sheds, fences, etc. meet or exceed our community
standards as well as the City of Flower Mound’s basic requirements.
Need for follow-up with members that do not apply for approvals or ignore the
ACC recommendations.
– Stern letters or site visits from members of the Board?
– Turn the offending Members over to the City if no permit was issued?
– What are the limits of our oversight?
Architectural Control Committee
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TVE Community Rules Enforcement
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Door Hangers / Reminders ?
Special mailings or continual notices in the newsletters or website?
How much and what should be enforceable ? A Constant Question…
What are the limits of our oversight?
Architectural Control Committee Web Page
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Webpage content for a better neighborhood
Issues:
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Would members of the HOA view a special ACC page?
What would be beneficial to our neighborhood and its residents to be aware of ?
Neighborhood input on content and seasonal issues ?
Make all forms and copies of the covenants available ?
Links to City Services, Departments, Suppliers, Vendors, etc. ?
‘Yard of the Month’ Program
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Launched January 2007. Established to promote neighborhood
appeal thru well-kept yards and thereby protecting our home
investments.
One monthly winner will receive a $50 Gift Certificate to Calloway’s
Nursery, a sign placed in their yard, and a photo of their home
displayed on the TVE YOM web page.
Monthly winner is selected by Cheryl Jordan, TVE own resident
realtor, and the current members of TVE Landscape Committee.
Benefits to all residents also include:
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Monthly Gardening Tips & Coupon from Calloway’s Nursery
Complimentary CMA anytime upon request
Special TVE Discounted Realtor Commission when listed
with Cheryl Jordan, REALTOR.
For complete details, visit TVE website YOM web page
General Issues / Open Discussion
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Maintenance of Association’s Brick Screen Wall Fence
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Repaired damaged panels and replace caps along Towne View
Boulevard, FM-3040, and Lake Forest Boulevard
Paid ProofRock $5,843 for repairs
Other two estimates were over $15,000
Painted House Numbers on Curb for Entire Neighborhood
No Lights on Entrance Signage
Mail Delivery Issues
Financial Software Investigation / Management Services
Increase Member Participation in Association Activities
Relocate Entrance Sign at FM 2944 and Northshore Drive
Church Traffic Concerns
Actions Taken During Meeting
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Elections skipped due to lack of volunteers
Approved funding to complete Landscape Committee’s Tree
Proposal in single expenditure, including addition of bubbler
system.
Meeting Action Items
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Request made for HOA to contact city about streetlight at
FM-2499 and Northshore Blvd that is not operational.
Venkata Boddu of 2313 Dana Drive to investigate possibility to
adding gates to our community.