Transcript Lincolnshire Event Safety Partnership (LESP) Ian Reed & Vanessa Mawer

Lincolnshire Event Safety Partnership (LESP)
Ian Reed & Vanessa Mawer
What is an event?
• “a publicised indoor or outdoor planned
presentation consisting of public displays,
exhibitions or entertainment, sporting or
celebratory activities etc, involving spectators
being invited or attending to gather either on
public open space, public highways or in enclosed
stadia, in numbers anticipated to require special
arrangements for that venue being made by the
Event Organiser, in collaboration with partner
agencies, in order to ensure the safe conduct of
that event.”
Is event planning necessary?
• We’ve always done it like that and nothing’s ever gone
wrong before!
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Poor risk management.
Inadequate crowd management.
Unsafe structures.
Poor evacuation procedures.
Inadequate staff training.
Poor housekeeping.
Locked fire exits.
Unsuitable materials.
Largest Annual Events In Lincolnshire
Event
Attendance
Lincoln Christmas Market
RAF Waddington Air Show
Lincolnshire Show
Spalding Flower Parade
British Superbikes (Cadwell Park)
250,000
130,000
65,000
40,000
40,000
A Brief History
• Discussions at Lincoln Christmas Market SAG.
• Formation of county wide multi agency group to advise on
Safety.
• First LESAG meeting in December 2004, preceded by press
launch.
• A Guide for Event Organisers in Lincolnshire booklet produced
in 2005.
• First Crowd Dynamics course held in Lincolnshire under LESAG
banner.
• Group now meets twice a year and reports to the L.R.F.
• Sub groups used to continue refining / updating documents and
information.
• Olympic Torch Relay sees LESP acting as a SAG in its own right
LESP Mission Statement
• Lincolnshire Event Safety Partnership exists to provide a
strategic framework of consistent advice to local Events
Safety Advisory Groups across Lincolnshire to enable them to
provide proportionate, timely and accurate guidance to event
organisers.
• Lincolnshire Event Safety Partnership seeks to facilitate a
thriving, safe and supportive environment through the local
Safety Advisory Groups across Lincolnshire.
• All members of the Lincolnshire Event Safety Partnership will
play an involved and active role relating to their area of
expertise and are committed to positively impact events in
Lincolnshire,
LESP Objectives
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In particular the Group will:
Provide a forum of strategic advice to relevant bodies
Gather intelligence and share best practice
Provide consistent and proportionate advice and guidance to
interested groups and agencies
Support local Safety Advisory Groups and encourage a positive culture
of event safety
Provide training for event organisers, safety advisory group members
and other bodies
Positively engage with regulatory and enforcement bodies
Consider and interpret relevant legislation and approved codes of
practice applicable to the event industry
Compile and maintain a database of events throughout Lincolnshire
Maintain and develop links with public and private bodies associated
with the event industry
LESP Membership
Lincolnshire Police
East Midlands Ambulance Service
Highways & Planning
North Kesteven District Council
West Lindsey District Council
Boston Borough Council
Lincolnshire Fire & Rescue
Lincolnshire Emergency Planning
City of Lincoln Council
South Kesteven District Council
East Lindsey District Council
South Holland District Council
Local authority representatives include officers from licensing, health & safety,
environmental health, food safety and event teams
The group has communication links with Health and Safety Executive, Security Industry
Authority, Trading Standards
How does LESP work?
• Website –
www.lincolnshireprepared.co.uk/lesp
• Suite of documents on website for organisers to refer to
or download
• Single event and district SAGs with specific criteria
• Further training – courses / good practice
www.lincolnshireprepared.co.uk/lesp
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Attachments
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Event Risk Matrix
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Acrobat/PDF File (279k)
Event Management Plan Guidance
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Acrobat/PDF File (364k)
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Event Management Plan Template
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Event Risk Assessment Template
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Word Document (87k)
Acrobat/PDF File (354k)
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LESP Handbook
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Lost/found Children and Vulnerable Persons Procedure
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Acrobat/PDF File (660k)
Event Safety Calculator
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PPS File (12Mb)
Excel Spreadsheet (42k)
Training, Exercising, Olympics Calendar Feb 2012
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Excel Spreadsheet (120k)
What does it include?
powerpoint format for ease of use
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Timelines for different parts to the event, specifically legal matters
such as licensing and traffic management.
Useful information to be considered when planning an event.
Impact of events taking place on the public highway including a
checklist.
Organising a public firework display.
Event safety plan checklist.
Event safety checklist.
Where to go for more detailed information and a list of documents
for further reading.
What to do if things go wrong.
References to further reading.
Up to one
year before
your event
9
months
before
6
months
before
3
months
before
6
weeks
before
1
month
before
MISSION STATEMENT
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INTRODUCTION
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TIMELINES
10
PLANNING PERMISSION
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LICENSING
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HIGHWAYS
22
RISK ASSESSMENT
28
INSURANCE
31
FIRST AID
32
CHILDREN AND VULNERABLE PERSONS
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STEWARDS, SECURITY AND MARSHALS
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TEMPORARY STRUCTURES
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BARRIERS
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EVACUATION
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COMMUNICATIONS
43
The
Event
Safety Advisory Groups
•Established using the following criteria
•For events attracting over 5,000 people
•Events where there is a specific risk
•Where there has been previous incident(s)
•New organiser / venue who request help / support
•SAG can be called / requested by any of the agencies
•Events usually brought to the district SAGs
•Establish terms of reference
•Consistent dealings with all organisers / events
•No statutory powers, but unwise to ignore the advice
•Minutes will be disclosed in any future inquiry
SAGs
District SAGs have specific meeting dates
North and South Kesteven – 1st Monday of month - am
Boston and South Holland – 1st Tuesday of month - am
East Lindsey – 2nd Tuesday of month - pm
City of Lincoln – 3rd Tuesday of month - am
Showground and West Lindsey – 2nd Thursday of month – pm
Single event SAGs
Waddington Air Show – 1st Mon of month – pm
Lincoln Christmas Market – 3rd Tues of month after City SAG
Lincs Show – 2nd Tues of month before Showground SAG
Protocol for calling SAG
• The agency who is first notified of the event advises the
organiser to view the website
• The agency then contacts the chair of the SAG for that
area, for a date / time to be allocated
OR
• Decision made that specific SAG is required and date
arranged
Lincoln Christmas Market
Some fact and figures
• £10 million
• 750 coaches
• 12,000 park and ride
vehicles
• 250,000 visitors
• Over 4 days
• Street event – free to
attend
• multi agency SAG
• year round planning
• multi agency control
facility with CCTV
• Silver Commanders on
site
• Crowded Places strategy
2010
Further Training
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Intro to Crowd & Public Safety Management.
Public Safety at Sports & Entertainment Venues.
Public Safety at Festivals & Mass Gatherings.
Public Safety in Complex & Built Environments.
Temporary Demountable Structures.
Crowd Dynamics.
IOSH Managing Safely in the Exhibition and Events
Industry.
• Safety Passport Alliance
• Working on SAGs
The Future
• Continue to promote safety at events in
Lincolnshire.
• Encourage & work with new event organisers and
promoters that want to stage events in the county.
• Annually revise the event safety booklet to reflect
any changes in legislation or good practice.
• Stage IOSH and crowd dynamics courses in
Lincolnshire.
• Stage training days for event organisers.
• Prepare a toolkit for new event organisers.
• Continue to support the many SAGs in the county.
• Produce an accurate diary of events.
LESP Contact Details
[email protected]
or 01522 582263
[email protected]
or 01522 558033
Questions?
Olympic Torch Relay spotter stakes
place early!