The Office of Grants and Contracts Accounting

Velma G. Stamp, Director

Who We Are & What We Do

• As a unit of the Division of Finance and Administration, Grants and Contracts Accounting (GCA) is responsible for post-award administration of sponsored grants and contracts awarded to the University. These responsibilities include: – Sponsored financial reporting, invoicing, administration, and cash management; – Applying cost accounting standards and principles to sponsored programs expenditures; – Developing and negotiating the University's Facilities and Administrative (F&A), and Fringe Benefits Cost Rates; – Developing policies and procedures and related education programs to ensure compliance.

Controller

Grants and Contracts Accounting within MUSC

MUSC President VP for Academic Affairs & Provost VP for Finance & Administration Assoc. Provost for Research Chief Financial Officer Grants & Contracts Accounting Systems & Procedures Purchasing & Accounts Payable

GCA

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s Organizational Structure

Director Grants & Contracts Accounting Velma G. Stamp Administrative Coordinator Manager I Manager II Systems Manager Cash Management Invoicing Cost Accounting Financial Services Financial Reporting

The Lifecycle of an Award

Conception of idea Routing & Approval Submission To Sponsor Search for Funding Review by Sponsor Proposal Creation Budget Creation Award Accepted Award Close Out and Audit Post Award Administration Setting up Award by GCA

Resources Provided by GCA

• Web-based Activity Reporting System • Educational Sessions: visit our website for a list of current training sessions http://academicdepartments.musc.edu/vpfa/finance/gca/training/courses.htm

– National Council of Research Administrators Current Issue Training – Research Roundtable: Hot topics & emerging issues in the research area – Accounting 101: Great basics course – Customized Departmental Training: Need more information? we can come to you!

• Monthly PI Expenditure Reports • Current and Relevant Reference Materials • Reimbursement of Affiliate Paid Salaries • Composite Fringe Benefits Rates

Grants & Contracts Accounting Information

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Grants and Contracts Accounting Website

http://academicdepartments.musc.edu/vpfa/finance/gca/index.htm

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Grants and Contracts Accounting Staff Listing

http://academicdepartments.musc.edu/vpfa/finance/gca/about/stafflisting.htm

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Distribution of Awards by Administrator Team

http://academicdepartments.musc.edu/vpfa/finance/gca/about/grants_dist2.pdf

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Finance Administrative Policies and Procedures

http://www.musc.edu/vpfa/finance/financepolicies/index.htm

Sign up for our the GCA Listserv by sending an email to [email protected]

requesting to be added.