Transcript “Kids First, New Mexico Wins!” Coordinated School Health and Wellness Bureau (Nutrition) By: Felix Griego Data Coordinator Lisa Hamilton Data Quality Manager NMPED Data Conference Spring.

“Kids First, New Mexico Wins!”
Coordinated School Health and Wellness Bureau
(Nutrition)
By:
Felix Griego Data Coordinator
Lisa Hamilton Data Quality Manager
NMPED Data Conference Spring 2015
“Kids First, New Mexico Wins!”
Overview
 Direct Certification Match System
 STARS Nutrition Data Elements
 742 Verification Report Data Elements
 Community Eligibility Provision
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Direct Certification (DC)Match System
 SharePoint System established for Nutrition to find students
that participate in the National School Lunch Program as
“Identified Students” which are certified by the School/District
for free lunch and breakfasts.
Human Services Department Data
Reports Submitted Monthly to PED with
List of Students receiving SNAP/TANIF
benefits
STARS Student Enrollment Data 40day,
80day, 120Day, End of Year Data.
Matched Reports
Generated by
Algorithm of
student and
Schools level data.
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Data Elements the DC System Provides
HSD Data (Monthly)
• SNAP /TANIF
STARS Data (40day,
80day, 120day, EOY)
•
•
•
•
Homeless
Migrant
Headstart
Free and Reduced
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Reports Generated By DC System
 NSLP program- district, school, and student reports used
to certify students for free meals.
 STARS Coordinators- District, School, and Student level
reports used to enter data for free and reduced students
and Economically Disadvantage Student data.
 Title 1- Summary reports with school level reports that
can be used to Rank Schools.
 K-3 Plus- Reports used to identify eligible schools for
Program.
All reports are found in specific designated areas
Identified by specific Program in STARS.
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Impact of DC Match System Data
Provide District Socio-Economic Poverty Data
National School Lunch Program qualifies students for
free Lunch based on “Identified Student” Data
STARS Data Reported by Districts
Effect National School Lunch Program Provisions
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Entities Impacted By DC Matched System
Public Education Department
1. Coordinated School Health
Wellness Bureau
2. Title 1
3. K-3 Plus Program
4. STARS Reporting
District/Schools
1. Food Service Directors
2. Title 1 Directors
3. STARS Coordinators
4. Administrators
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STUDENTS
Outcomes of DC Matched System
Pros
1. Provide accurate student data for PED and School/Districts (91.27%
accuracy)
2. New optional student data request in student template (alternate id,
family identifier, and a second guardian name) will help increase DC
Matched system percentage.
3. Certify more students for free meals for without application the process.
4. Provide Baseline Poverty Data
5. Generate Valuable Reports for PED and Districts.
6. Minimize Administrative Burdens and Costs
Cons
1. New
2. Training
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STARS Coordinators Reporting Elements for
NSLP
Free and Reduced Category:
 STARS Coordinators are required to flag all students
that participate in the NSLP of their free, reduced, or
paid status.
Data input location- Field 33 in the student template.
 Provision 2 and Community Eligibility Schools- all
students participate100% free, therefore you report all
students free for that school.
 Standard Schools- Report students free, reduced, and
paid based on income eligibility on the application or
direct certification.
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STARS Coordinators Reporting Elements for
NSLP Continued……
Economically Disadvantage Field:
STARS Coordinator required to flag students based on their
“Identified student Category” from the DC System in the
student template field 88.
Flag students with (1, 2, 3, or null value)
1= Students on DC list that show “Y” Yes for SNAP/TANIF
2=Students on DC list showing “Y” Yes for all other categories
(Homeless, Migrant, Headstart, Foster, FDPIR)
3= Extended Eligibility
Blank (null)= Students that are not ‘identified Categories”
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 DC Report Established For STARS Coordinators to input
the data required by NSLP.
 Can be found in STARS under the “Nutrition tab”
Screenshot below shows the location and name of the
reports established for your use.
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“Kids First, New Mexico Wins!”
FNS 742 Verification Report
What is the FNS 742 Report?
 Annual Verification Report that is required by USDA to
be filled out by all School Food Authorities with
important NSLP data elements
 Shows how districts are operating NSLP within its
district and verifying their applications for their students
 July-October Snapshot of current school year
 Submitted by PED CSHWB to USDA on March 15 of
that current school year.
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Correlation of STARS Data to the FNS 742
Economically
Disadvantage Field
Free and Reduced Field

This data can be utilized by NSLP
Food Service Directors.

Can be a good edit check to fill out
Sections 4 and 5 of the FNS 742
Verification Report for Standard and 
Provision 2 Base year Schools.


Most of the time this data is entered
in by Food Service Directors or Staff 
in the districts student information
system based off the applications
received that school year.
Data reported in this field should be
very similar to what district Reports
out in section 3-2 and 3-3 in the FNS
742 Verification Report.
District is the entity that certifies
students as the 1,2,3, or Null value for
both reporting elements.
DC Matched reports are made for
STARS Coordinators entry.
NMPED Data Conference Spring 2015
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Importance of Data Reporting
It is important that the data is reported accurately in STARS
because it does effect PED DC Matched accuracy
percentage (91.27%) reported to USDA
USDA NSLP Regulations Benchmarks:
The State performance benchmarks for directly certifying for
free school meals those children who are members of
households receiving benefits under SNAP are 95% for SY
2013–2014 and for each school year thereafter.
CIPs required. A State agency that fails to meet the
benchmark must develop and submit a CIP to FNS for
approval.
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“Kids First, New Mexico Wins!”
Community Eligibility Provision (CEP)
History
 Healthy, Hunger-Free Kids Act of 2010
 Provides an alternative to household applications for free
and reduced price meals
 Offers all students free meals in high poverty LEAs and
schools
 CEP schools do not take applications, but use existing data
to provide free meals to all students
 Intended to improve access to free meals in high
poverty areas while reducing administrative burdens
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Who can Elect CEP?
 SFAs may elect CEP for all sites, individual schools, or a
group of schools.
 To be eligible, the LEA, individual school, or group of
schools must have an identified student percentage of at
least 40%.
 “Identified students” are those certified for free meals
through direct certification
NMPED Data Conference Spring 2015
“Kids First, New Mexico Wins!”
Eligibility Criteria
 Have a minimum percentage (≥ 40%) of identified
students in the school year prior to implementing CEP
 Serve free lunches AND breakfasts to all students for 4
years
 Count total breakfasts and total lunches served to
students daily
 CEP schools will not conduct verification of applications
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“Kids First, New Mexico Wins!”
Requirements to Participate in CEP
 Eligible school or group of schools must have an
identified student percentage of at least 40% (reflective
of April 1st) of the school year prior to implementing CEP.
 LEAs can submit applications by August 31 to begin
CEP in SY 15-16.
 Participation is an LEA level decision but requires
concurrence from the State agency.
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Who Are Identified Students?
Children certified for free meals without submitting a school meal
application
Includes children who are directly certified (through data matching or lettermethod) for free meals because they live in households that participate in the
o
o
o
o
Supplemental Nutrition Assistance Program (SNAP)
Temporary Assistance for Needy Families Cash Assistance (TANF)
Food Distribution Program on Indian Reservations (FDPIR)
Applications with case-numbers are categorically eligible for free-meals,
but they are not included in the “identified student” percentage
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“Kids First, New Mexico Wins!”
Identified Students Continued…..
Includes children who are certified for free meals without application
because they are:
• Foster care- Need State Agency documentation to count.
• Head Start
• Homeless- Classified homeless by district liaison
• Migrant-Certificate of Eligibility
PED Migrant Education Coordinator :
Louie Torrez
phone: (505) 827-1864 email: [email protected]
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“Kids First, New Mexico Wins!”
Calculating the Identified Student Percentage
Identified
Student % =
# of Identified Students
X 100
Total # of enrolled
students with access to
NSLP/SBP
The identified student percentage may be determined by:
•an individual participating school
•a group of participating schools in the LEA
•entire LEA if all schools participate
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Example of Calculating Group Percentage
Identified students
Enrollment
ISP
School 1
60
120
50%
School 2
School 3
38
150
100
200
38%
75%
Group of
schools
248
420
59%
Total identified students for group (248)
Total enrollment for group (420)
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Claiming Percentages
 Identified student percentage multiplied by a factor of 1.6
equals the % of total meals served and reimbursed at the
Federal free rate
 The remaining % of total meals is reimbursed at the
Federal paid rate
 Any meal costs in excess of the total Federal
reimbursement must be covered through non-Federal
sources
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Meal Reimbursements with CEP
Percentage Identified
Students
Percentage Free
Paid
40%
X 1.6multiplier = 64%
36%
45%
72%
28%
50%
80%
20%
55%
88%
12%
60%
96%
4%
65%
100%
0
 The reimbursement rate for both lunch and breakfast is determined by
multiplying the percent of Identified Students by a 1.6 multiplier. The
resulting number is the percent of meals reimbursed at the “free”
reimbursement rate, with the rest reimbursed at the “paid” rate.
NMPED Data Conference Spring 2015
“Kids First, New Mexico Wins!”
Claiming Percentage Example
Valley School District:
Total enrollment as of April 1, 2014 = 1352
Identified students = 733
Identified Student percentage = (733/1352)*100 = 54.2%
Free Reimbursement Rate = 54.2% * 1.6 = 86.72%
Paid Reimbursement Rate = 100 – 86.72 = 13.28%
Lobitos SFA’s November 2014 claim = 22,984 total meals
Free meals = 22,984 * 86.72% = 19,932
Paid meals = 22,984 * 13.28% = 3,052
Edit Check: 19,932 + 3,052 = 22,984
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New Mexico Progress in CEP
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“Kids First, New Mexico Wins!”
New Mexico Approval and Election of
Community Eligibility Provision SY 14-15
Participation for SY 14-15:
• 39 Groups
• 21 Single Schools
• 18 SFA’s with all schools participating
• 54 total SFA’s chose CEP option
• 345 total schools participating
*Districts have until August 31, 2015 to determine
if they will want to go CEP for SY15-16
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“Kids First, New Mexico Wins!”
Feedback from Schools/Districts that Implemented CEP
o All school districts that implemented the option the first
year were surveyed by Food Research and Action Center
they found the schools would recommend CEP to high
poverty schools like their own
o School districts report positive feedback from parents and
school staff
o Increased ability to feed more students
o Some districts report an increase in revenue ($$$$)
NMPED Data Conference Spring 2015
“Kids First, New Mexico Wins!”
Title 1 Poverty Data
 NSLP data is sometimes used by schools for State
funding purposes or Title I
 For Title 1 guidance refer to your Title 1 director or the
State Title 1 office.
 Please see FNS memo SP 19-2014os for specific
details.
NMPED Data Conference Spring 2015
“Kids First, New Mexico Wins!”
Contact Information
 Felix Griego
Data Coordinator
• Phone- (505) 827-1470
• Email- [email protected]
Have a great day!
NMPED Data Conference Spring 2015