Transcript “Kids First, New Mexico Wins!” Changes for SY 2015-2016 in Special Education  New collection: • Special Education Events template • Special Education Snapshot.

“Kids First, New Mexico Wins!”
Changes for SY 2015-2016 in Special Education
 New collection:
• Special Education Events template
• Special Education Snapshot template
• Student template
 Clarification of Business Rules
• Assessment Fact template
• Duplicate IDs
 EOY 2015 Submission
NMPED Data Conference Spring 2015
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SPECIAL ED EVENT: EVENT TYPE CODES, field # 5
 Discontinued Values:
• 8 – Dual enrollment in Part C and Part B programs
 Change Description:
• 10 – One-Time Written Parental Consent Received for
Medicaid and/or Private Insurance.
• Event effective date must be within the current school year.
 Add New Value:
• 12 – Annual written Notification to Parent/Guardian
regarding Medicaid and/or Private Insurance.
• Event effective date must be within the current school year.
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SPECIAL ED SNAPSHOT
Identify students who are receiving BRAILLE instructions
 Add New Fields
• SPECIAL EDUCATION SNAPSHOT.[Braille Instructions]
• Field #26
• Values: Y/N
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STUDENT: Graduation related fields
 Discontinued fields
• STUDENT.[Graduation Status Code], field #65 (Values: 1,2 or 3)
• STUDENT SNAPSHOT.[Graduation Status Code], field #65 (Values:
1,2 or 3)
 Add New Fields
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•
•
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STUDENT.[Student Status], field #67 = “G”
STUDENT.[Last Status Date], field #68
Collected only in STUDENT, not STUDENT SNAPSHOT
Conditional requirement:
− STUDENT.[Diploma Type Code] = “1”
• (includes Standard, Career Readiness and Ability Diplomas)
NMPED Data Conference Spring 2015
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Business Rules: Indicator 7 Early Childhood
 Every 619 preschool student will have EC Assessments
submitted on them two times per year.
 Submit a yearly ENTRY and EXIT (Progress)
assessment for every student enrolled at least six
months
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Business Rules: Indicator 7 Early Childhood …
 Students must be assessed within 30 days of the
Programs Fact.[Original Program Start Date], field #17,
within the current school year, but no later than 30 days
or less from the end of the school year.
 Students who enroll in the program less than 30 days
from EOY do not require data to be entered.
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DUPLICATE IDs
 Duplicate student ID numbers for students in Special
Education (including Gifted) will no longer be allowed in
STARS reporting on 40D, 80D, 120D.
 Even if one LEA is a State Supported School.
 Usually, the LEA who is responsible for the IEP and
receives the funding gets to report the student.
 Please work with the other LEA and your School Budget
Analyst to resolve any unresolved issues.
NMPED Data Conference Spring 2015
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EOY 2015 relating to Special Education
 Indicator 7 Early Childhood Outcomes
 Indicator 11 Initial Evaluations
 Indicator 12 Early Childhood Part C to B Transition
 Indicator 13 Post Secondary Outcomes
 Disciplinary (Suspensions/Expulsions)
 Graduation
• Returning 12th Graders
• Transition IEPs
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EOY 2015 relating to Special Education
 Indicator 7 Early Childhood Outcomes Reports
• SPP 7 Early Childhood Outcomes Summary Report
listing all preschool students receiving special education
services (includes speech only)
• EXCEPTION – SPP7-13 Indicator Exception Detail Report
identifies data entry errors
• Special Education Profile – Section B.25
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EOY 2015 relating to Special Education
 Indicator 7 Early Childhood Outcomes Reports
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Part B Indicator 11 Child Find
 Event Type Codes and their associated noncompliance codes (7,15,17 and 20 ):
• 30 Date of Parental Consent
• 31 Initial Evaluation Completion Date
• 32 or 33
− 32 Eligibility Determination Date – YES
− 33 Eligibility Determination Date - NO
• Measurement
− A) # of children for whom parental consent to evaluated was
received
− B) # of children whose evaluations were completed within 60 days
− Account for children included in (A), but not included in (B)
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Part B Indicator 11 Child Find
 Compliance Reason Codes: 7, 15, 17 and 20
 Non- Compliance Reason Codes: 2 – LEA missed
deadline
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MEASUREMENT for Indicator 12
 Part B to C Early Childhood Transition
• (a) # of children who have been served in Part C and
referred to Part B for eligibility determination.
• (b) # of those referred determined to be NOT eligible
and whose eligibility was determined prior to their
third birthdays.
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MEASUREMENT for Indicator 12 …
• MEASUREMENT for Indicator 12:
− (c) # of those found eligible and have an IEP developed and
implemented by their third birthdays. (currently PED uses
event 22 – IEP Placement date)
− (d) # of children for whom parent refusal to provide consent
caused delays in evaluation or initial services or to whom
exceptions under 34 CFR §300.301(d) applied.
− Percent = [ c/(a-b-d-e)] times 100
• Account for children included in (a), but not included in b, c,
d, or e.
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MEASUREMENT for Indicator 12 …
• STUDENT/STUDENT SNAPSHOT: SPED REFERRAL CODE = “C”
− Event Type codes:
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•
•
•
•
18 – Date of Referral from Part C
20 - Conference
21 or 24 – Eligibility Determination Yes/No
22 – IEP Placement Date
23 – IEP Implementation Date
− Must also have an Initial Evaluation (Indicator 11)
•
•
•
•
30 – Parental Consent Received
31 – Initial Evaluation Completion Date
32 or 33 – Eligibility Determination Yes/No
34 – Initial IEP Date
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Reports for Indicator 12 …
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MEASUREMENT for Indicator 13
• MEASUREMENT for Indicator 13:
− (a) # of youth with IEPs aged 16 and above with an IEP that
includes appropriate measurable postsecondary goals.
− Event Type Codes
• 40, 42, 44, 46, 48, 50
• 52 or 56, not both
− Event effective date, field #, must be within the current
school year.
− Can use a current IEP in effect at start of school year.
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MEASUREMENT for Indicator 13 …
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Teacher and SLP Caseload Requirements
 FTE for case manager assigned to a “Gifted Only”
student must be reported using staff assignment code
(position code) 94 – Gifted Teacher.
− Special Education Snapshot.[Special Education Teacher ID],
field #18
 Student Snapshot.[Special Education Status Code] = N
 Student Snapshot.[Gifted Participation Code] = Y
 Staff Assignment.[Assignment Code] = 94
 Staff Assignment.[Location ID] - use student location id
or district office 000.
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SPEECH ARTICULATION ONLY (SO) - Business Rule

“Primary Disability Code must be Speech Language Impairment (SL)

Level of Integration Code = 1/A or 2/B

Assignment Code for Caseload Manager = 95/95 SLP Acting as a caseload
manager

USE [Spec Ed Service Fact].Service Code = SO
•

SO is used when student is receiving SPEECH ARTICULATION only. SO is a
standalone special education service; therefore the speech pathologist is the
case manager. No other special education services are provided.
DO NOT USE [Spec Ed Service Fact]. Service Code = SS
•
SS is used when a student has a disability as defined under the IDEA (not SO –
that is a State exception) and requires speech pathology services. Those
services are considered a related service or ancillary service. The primary
special education service is being provided by the teachers and the special
education teacher is the case manager.
NMPED Data Conference Spring 2015
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Teacher and SLP Caseload Requirements
 “SPEECH ONLY” student must be reported using staff
assignment code (position code) 95 or 95S - SLP acting
as a caseload manager.
− Special Education Snapshot.[Special Education Teacher ID],
field #18

Student Snapshot.[Special Education Status Code] = Y

Student Snapshot.[Level of Integration] = 1 or 2

Staff Assignment.[Assignment Code] = 95 servicing school age students in
grades K-12

Staff Assignment.[Assignment Code] = 95S servicing preschool students in
grade PK and Program ID in (3Y or 4Y)

Staff Assignment.[Location ID] - use student location id or district office
000.
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Teacher and SLP Caseload Requirements
 “PRIVATE – IEP placed”
• FTE for Case Managers and Related Service Providers servicing
students with disabilities must be reported in the STAFF
ASSIGNMENT template
• Use Location ID = same as student or district office 000
• Special Ed Snapshot.[Primary Setting Code] = EC26, EC27 or
SA19
 “PRIVATE – Parentally Placed”
• FTE is not reported in STAFF ASSIGNMENT
• Students are included in teacher’s caseload
• Special Ed Snapshot.[Primary Setting Code] = EC28,EC29 or
SA10
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 Graduation
• See EOY presentation by Richard Trujillo
 Disciplinary Removals

See EOY presentation by Richard Trujillo
NMPED Data Conference Spring 2015
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Discipline
 TEMPLATES
• Student Infraction (1)
• Student Infraction Response (2)

(1)
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- Key Fields
District Code
School Year Date
Student ID
Infraction Date
Infraction Code
Event Identifier

(2)
•
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- Key Fields
District Code
School Year Date
Student ID
Response Date
Response Code
Event Identifier
NMPED Data Conference Spring 2015
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Discipline
 Business Rules
• Each specific discipline infraction should only be reported once per
student.
• One response should be submitted per incident per student
• If multiple students are involved in a discipline infraction, include one
record per student
• The Event Identifier field is used to “link” the Student Infraction
Response record to the Student Infraction record.
 Reports
STARS Reporting > Public Folders > eScholar Framework - Verify >
District and Location Reports > Disciplinary Reports
• EOY Student Infraction and Response Detail
• EOY EXCEPTION – Student Infraction and Response
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GRADUATION
 TEMPLATES
• Student ONLY (not Student Snapshot)
 REQUIRED FIELDS
• Student.[Diploma Type Code] = “1”
− (includes Standard, Career Readiness and Ability Diploma, not
certificate)
•
•
•
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Student.[Graduation Status Code], field #65 Discontinued
Student.[Post Graduate Activity]
Student.[Repeating Last Year]
Student.[Student Status], field #67 = “G” New
Student.[Last Status Date], field #68 New
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Graduation continued
 Reports
STARS Reporting > Public Folders > eScholar
Framework - Verify > District and Location Reports >
Graduation Reports
• EOY Graduation Validation Report (Detail and
Summary )
• EXCEPTION – EOY Graduation Validation Report
(Detail and Summary)
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Graduates with Disabilities
 TEMPLATES
• Student (see previous slide)
• Special Education Events
 REQUIRED FIELDS
• Special Education Events.[Event Type Code]=1
• Special Education Events.[Event Date]
• Special Education Events.[Event Reason Code] in
(9,10,11)
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Returning 12th Graders with Disabilities
 Templates
• Special Education Snapshot
 Required Fields for Non-Graduates
• Special Education Snapshot.[Transition IEP] in (C,T)
 Business Rule:
• Has a current IEP with prior written notice that student will
receive a conditional certificate of transition
• Student.[Diploma Type Code] equals 2 or blank
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Returning Students who have graduated on Career
Readiness or Ability
 Templates
• Student
• Special Education Snapshot
 Required Fields
• Special Education Snapshot.[Transition IEP] in (GC,GT)
 Business Rule
• Applies to students who graduated with a Diploma on the Career
Readiness or Ability Option.
• Student.[Diploma Type Code] = 1.
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