Transcript Office of Institutional Research IPEDS WORKSHOP THURSDAY, OCTOBER 31, 2013 EVERYTHING YOU WANTED TO KNOW ABOUT TARLETON (AND THOUSANDS OF OTHER UNIVERSITIES!) BUT DIDN’T KNOW WHERE.

Office of Institutional
Research
IPEDS WORKSHOP
THURSDAY, OCTOBER 31, 2013
EVERYTHING YOU WANTED TO KNOW ABOUT
TARLETON
(AND THOUSANDS OF OTHER UNIVERSITIES!)
BUT DIDN’T KNOW WHERE TO FIND!!
Tarleton State University Office of Institutional Research
Michael Haynes, PhD Executive Director
BY ATTENDING THIS WORKSHOP, YOU WILL
RECEIVE INFORMATION ON:
• What IPEDS is
• What are the IPEDS components,
when are they due, and who inputs
Tarleton’s data
• How to look up an individual
institution in IPEDS
• Variables that are available in
IPEDS
• How to build an institutional report
WHAT IS THE INTEGRATED POSTSECONDARY
EDUCATION DATABASE SYSTEM (IPEDS)?
• Data collected under the auspice of the National Center for
Educational Statistics (NCES)
• IPEDS surveys are completed by all colleges, universities,
technical institutes that participate in Title IV financial aid
programs
• The Higher Education Act of 1965, as amended, requires Title
IV institutions to report on enrollments,
completions/graduations, faculty/staff, finances, and cost of
attendance
• Source: Integrated Postsecondary Education Database
System, http://nces.ed.gov/ipeds/about/
WHEN ARE IPEDS SUBMISSIONS DUE AND
WHO DOES WHAT??
October 15, 2013 submission:
• Jamie Wood, Institutional Research
– Institutional Characteristics - Fall 2012 Data
• Instruction offered by institution, governance, control/affiliation, etc.
– 12 month enrollment – July 1, 2012 to June 30, 2013
• Unduplicated count by race/ethnicity/gender, credit hour activity, FTE
student enrollment, etc.
– Completions – July 1, 2012 to June 30, 2013
• Bachelor’s degrees by CIP code/race/gender, total degrees awarded
WHEN ARE IPEDS SUBMISSIONS DUE AND
WHO DOES WHAT??
February 12, 2014 submission:
• Kathy Purvis, Student Financial Assistance Services
– Financial Aid - Fall 2012
• Number of FTIC students receiving grants/scholarships/loans,
net price of college
• Jamie Wood, Institutional Research
– Completions – July 1, 2012 – June 30, 2013
– Graduation Rates – 2007 cohort
WHEN ARE IPEDS SUBMISSIONS DUE AND
WHO DOES WHAT??
April 9, 2014 submission:
• Jamie Wood, Institutional Research
– Fall 2012 Enrollment
• FTIC/transfer/continuing degree seeking students, non-degree seeking students, part-time
students
– Reporting Period – July 1, 2012 – June 30, 2013
• Lori Beaty, Business Services
– Finance– fiscal year ending October 1, 2013
• Assets, liabilities, long-term debt, infrastructure, etc.
• Wendy Haynes, Employee Services
– Human Resources – current reporting year (2013 academic year)
• Number of faculty/tenured/on-tenure track/non-tenure track,
staff/executive/technical/clerical, faculty rank by 9 & 12 month contract, etc.
LOOKING UP AN INSTITUTION IN IPEDS
• Go to: http://nces.ed.gov/ipeds/
• Then, click on: Data & Tools; then Peer
Comparison Tools
• Then select IPEDS Data Center
• Select Look Up An Institution
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You have the option of three data sources:
Use provisional release data
Use final release data
Preliminary release data
• PROVISIONAL RELEASE DATA: Provisional release data are the
data that were reported to NCES in the original data collection and
underwent all NCES data quality control procedures, including
imputation. Institutions may have updated these data in the
subsequent data collection year, however updates are not reflected in
these data.
• FINAL RELEASE DATA: Final release data include revisions to the
provisional release data that have been made by institutions during
the subsequent data collection year. The final release data can be
used when the most up to date data are required; however, these
data may not match tables from the First Look reports based on
preliminary and provisional data.
• PRELIMINARY RELEASE DATA: Preliminary release data have
been edited but are subject to further NCES quality control
procedures. Imputed data for non-responding institutions are not
included. These data are used for First Look (Preliminary Data)
publications. Years in parentheses indicate the most recent data year
available.
• In “Institution Name”, type the
college/university in which you are
interested
• You are now ready to select your
variables of interest….but just what are
your choices??
• Do any of these categories look
familiar?
OK, let’s build a report……but before we do,
some key points, or what I like to call…”IR
lessons learned the hard way!”
• Know what you are looking and asking for!
• Know how the database you are using defines
variables!
• Know the timeframe of the data
• When presenting your report, ALWAYS cite your
source of data…and include definitions if needed!!