Transcript IPEDS Data Center - It`s Not Your Mother`s Dataset Cutting Tool

The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
Michigan Association for Institutional
Research (MI/AIR)
27th Annual Conference
November 6 - 8, 2013
Grand Rapids, Michigan
PRESENTED BY: Eileen Brennan, Oakland Community College
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The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
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Data Center Overview
Addressing Data Quality
OCC IPEDS Usage Examples
New Collection Items
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
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The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
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The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
NCES STATEMENT ON DATA ACCURACY
“The Department of Education relies on postsecondary institutions to
accurately report data to IPEDS, and nearly all institutions do. Institutions
themselves sometimes identify misreporting issues and work with ED to
correct those problems without the need for further action by the
Department. The Department is concerned about any instances of intentional
or significant misreporting. Under these circumstances, the Office of Federal
Student Aid may take administrative action to appropriately address the
issue.”
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
DATA QUALITY – IPEDS EDIT CHECKS
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On-screen edits – Something that requires immediate action to proceed, often involves
omitting a required field.
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Fatal errors occur when required fields are missing, when incorrect values are keyed, or
when major inconsistencies exist.
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Edit failures that require an explanation (or correction) … the system identifies an
abnormal progression of data from one year to the next or from one component to
another.
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Entries that are not within a normal range or an expected value may require a
confirmation.
SOURCE: “Using the Data Collection System,” a link in the IPEDS Data Provider Center, http://surveys.nces.ed.gov/ipeds
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
Real Life Example: NCES Addressing Inconsistencies in Year to
Year Reporting
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
DATA QUALITY
• NCES notes that the burden of accuracy is on
institutions, but has established parameters
for acceptable data.
• Data providers and users must access the
data to question and assure data accuracy.
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
WAYS TO ENHANCE DATA QUALITY
• Use IPEDS data!
– Review your own institution’s data where it appears:
College Navigator, FAFSA institution lookup, Data
Center.
• Benchmark!
– Compare your data to a chosen peer set – those you
are like or those you want to be like.
– If the data are not what you expect, contact those
peers to see how they collect and report data.
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
WAYS TO ENHANCE DATA QUALITY – ITEMS TO
CONSIDER
• Definitions – how does your institution interpret a
measure and how does your comparison institution
interpret the same measure?
• Data Collection Process – how do you and your
comparison institution collect data on a given
variable?
• Data Measure Calculation – Are data automatically
calculated in your Student Information System, or do
calculations need to be triggered?
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
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OCC IPEDS Recent Usage Examples
Student Financial Aid
Staff to Student Ratio
Total Staff Counts
Graduation Rates
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
OCC Example: Using IPEDS Student Financial Aid Data
2009-10
2010-11
% of students
receiving
Average amount
Financial Aid of aid per student
% of students
receiving
Financial Aid
Average
amount of aid
per student
Grand Rapids CC
44%
$3,585
48%
$3,783
Lansing CC
N/A
$3,957
47%
$4,663
Macomb CC
24%
$3,734
24%
$4,918
Oakland CC
33%
$4,829
35%
$4,920
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
FTE Students to Full-Time Staff Ratios
Full-Time Equivalent Students, 2010-11
Full-Time Equivalent to Full-Time Staff Ratio
Grand Rapids
Community
College
12,826
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Macomb
Community
College
16,605
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Oakland
Community
College
20,554
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Wayne County
Community
College District
14,594
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Full Time Instructional Staff to Student Ratio
49
76
83
154
Executive/Administrative and Managerial Staff to
Student Ratio
Other Professional Staff to Student Ratio
366
173
264
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210
153
261
112
Technical and Paraprofessional Staff to Student
Ratio
101
105
278
912
Clerical and Secretarial Staff to Student Ratio
Skill Crafts Staff to Student Ratio
146
987
147
593
155
894
146
4,865
Service/Maintenance Staff to Student Ratio
176
319
267
356
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
OCC Staff Fall 2011
Full time
Primarily instruction
Part time Total
1,080
1,329
249
Instruction/research/public service
0
Primarily research
Primarily public service, and Contracts
0
0
0
0
0
0
0
0
Executive/administrative/managerial
98
0
98
Other professional (support/service)
134
9
143
0
0
0
74
8
82
133
35
168
Skilled crafts
23
0
23
Service/maintenance
77
0
77
Graduate assistants
Technical and paraprofessionals
Clerical and secreterial
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
New IPEDS Collection Items
• Reminder of 2012-13 reporting changes.
• Review of 2013-14 changes.
• Review of changes through 2015-16 (actual
changes mandatory in 2014-15 reporting
cycle).
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
Changes During the 2012-13 Collection Cycle
• Distance Learning
– Whether or not offered and at what level.
– Number of students enrolled in any on-line classes, and number exclusively
enrolled in on-line courses.
– Programs offered completely on-line.
– Completions solely through on-line courses.
• Finance
– Pell to be reported as non-operating grant revenue by public institutions
(private institutions can choose to report the same way).
– Interest expenses allocated across functional expenses.
• Human Resources
– Stream-lined, so fewer reports.
– Instruction by credit, non-credit, and combined counted.
– New categories aligned with SOC codes.
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The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
Changes in the 2013-14 Collection
• Move Graduation Rates and 200% Graduation
Rates Components to the Winter Collection.
– GR and GR200 data will be due in February, rather
than April.
• Move the Revision of Prior Year Cost of
Attendance Data to the Student Financial Aid
Component
– A new screen will be added to the SFA component.
• Clarifications to HR screens and instructions
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The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
Changes for 2014-15
NEW ELEMENTS
– Academic Libraries
– Data on Veterans
– Outcome Measures
DELETED ELEMENTS (Still must be collected 2013-14)
– Estimated Enrollment as of October 15
– Admissions Information (for open admission institutions)
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The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
Changes for 2014-15
ACADEMIC LIBRARIES
– Screening question in Institutional Characteristics
regarding annual total library expenditures.
– If there are expenditures, Academic Libraries Survey in
Spring will include:
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Library completely electronic?
Collection counts: physical and digital/electronic.
Number of branches.
Expenditures.
Some transactions (interlibrary loans and exchanges).
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The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
Changes for 2014-15
DATA ON VETERANS
– Institutional Characteristics
• Listing of services available to veterans, military service
members and their families.
• Tuition policies for this group.
– Student Financial Aid Survey
• Number of students receiving Post-9/11 GI Bill benefits,
and total benefits awarded.
• Number of students receiving Department of Defense
assistance and total benefits awarded.
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The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
Changes for 2014-15
OUTCOMES MEASURES (New Survey)
– Report on:
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Full-time, first-time students
Part-time, first-time students
Full-time, non-first-time entering students
Part-time, non-first-time entering students
– Measures:
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Received award
Still enrolled, did not receive award
Enrolled at another institution, did not receive award
Did not receive award, subsequent enrollment unknown
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QUESTIONS???
Eileen Brennan
Research Analyst
Office of Institutional Research,
Quality & Planning
Oakland Community College
(248) 232-4527
[email protected]
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The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool
The IPEDS Data Center – It’s Not Your Mother’s
Dataset Cutting Tool