Transcript Spring General Meeting April 26, 2007 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Agenda Call to Order Approval of the Agenda Approval of the Minutes of the Spring GM 2006 President’s Report: Review of the.

Spring
General
Meeting
April 26, 2007
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Agenda
Call to Order
Approval of the Agenda
Approval of the Minutes of the Spring GM 2006
President’s Report: Review of the Year & Accomplishments 2006/07
Executive Director’s Report: Looking Ahead 3-Year Plan 2007/10
Treasurer’s Report:
a)
Year-to-date Financial Performance
b)
Budget 2007/08 Overview
c)
Motion to Approve 2007/08 Budget (motion on page 2)
1% Benefits Fund - Make Change Permanent (motion on page2):
George McLaughlin
Advocacy Report: Bernice Urbaniak & Anne-Marie Fenger
Professional Development Committee Report: Jason Congdon
Communications Committee Report: Wendy Ma
Volunteer Recognition & Board Nominations: Barbara Crocker
Question and Answer Session
Motion to Adjourn
Approval of the Agenda

Motion to approve the
agenda as circulated.
Approval of Minutes of 2006

Motion to approve the
minutes of the Spring
General Meeting of
April 24, 2006 as
posted on the AAPS
website.
President’s Report …
The Year in Review
Executive Director’s Report
a.
b.
c.
d.
Impending Challenges
Member Service Requirements
Review of Prior 3-year Plans
Update 3-year Plan
Impending Challenges
1.
2.
3.
4.
5.
6.
IRP Governance
IRP Plan Design
Salaries Surveys
End of Mandatory
Retirement (2008)
Lease Renewal
Service Demands
Member Service
Requirements
Complex organization
 Complex legal situation

 Services
for members:
Negotiations
 Advocacy
 Member P.D.
 Communications

Job Family
0
60
117
Residence Lif e Management
6
5
4
2
For est Management
Secur it y
Cler k To Bd. Or Senat e
Hor t icult ur e
6
11
10
At hlet ics & Recr eat ion
7
12
Awar ds & Financial Aid
Genet ic Counsellor
12
Gr aphic Design & Illust r at ion
7
12
Media Ser vices
Inst it ut ional Analysis
12
Pur chasing
Invest ment ,Finance & Insur ance
16
14
16
Unassigned
Counsellor s & Psychologist s
18
Unassigned Healt h Pr of essional
Dr ug & Poison Inf o
22
22
21
22
Cooper at ive Educat ion
Mar ket ing & Sales
22
Edit or ial & Pr oduct ion Ser v
Business Development
23
23
Unassigned At hlet ic Coaches
23
Museum
Healt h Saf et y & Envir onment
25
Indust r y Liaison
St at ist ical Analysis
31
29
Resear ch Facilit at ion
37
Conf , Accomm, Cer em & Event s
Business Oper at ions Mgmt
44
39
49
Facilit ies Planning & Engineer
Scient if ic Engineer ing
49
Human Resour ces
Admissions
49
Inf or mat ion Ser vices
Building Maint enance
100
102
117
Nur sing
Account ing
148
200
300
273
Num ber of Mem bers
130
Development Of f ice
Educat ional Pr ogr amming
St udent Mgmt & Advising
Administ r at ion
Resear ch
Inf or mat ion Syst ems & Tech
Job Families with Number of Members
342
400
441
500
Complexity: 41 Job Families
Diversity: Age of Members
Age Range Breakdown
70 - 74
1
65 - 69
5
105
60 - 64
217
Age Range
55 - 59
247
50 - 54
321
45 - 49
399
40 - 44
474
35 - 39
380
30 - 34
261
25 - 29
20
19 - 24
0
50
100
150
200
250
300
Number of Members
350
400
450
500
Diversity: Family Status
Family
22%
Single
52%
Couple
26%
* Drawn from Benefits Data
Size: Growth of Membership
M&P Members
M&P Non-Members *
3000
2465
2 50 0
1774
2000
13 2 9
697
422
50 0
2 2 13
154 5
150 0
10 0 0
19 4 7
2 10 7
779
347
844
279
983
237
10 9 2
208
185
172
159
144
130
108
0
June
June
June
June
June
June
30/1996 30/1998 30/2000 30/2002 30/2004 30/2006
105
Complexity: Service Time
UBC Service Years (not necessarily continuous)
4
40+ years
11
35 to 39 years
42
30 to 34 years
50
25 to 29 years
128
20 to 24 years
208
15 to 19 years
313
10 to 14 years
612
5 to 9 years
1060
0 to 4 years
0
200
400
600
Number of Members
800
1000
1200
Complexity: New Members
New Members and Resignations
(financial year - July 1 to June 30)
700
600
553
529
527
520
Number of Members
New Members
Resigned
650
486
500
400
300
200
239
124
90
116
147
166
100
0
00/01
01/02
02/03
03/04
04/05
Year
* New Members includes permanent and short term appointments
05/06
Review of Prior Plans 2005

“Wish List” Presented at 2005 AGM:
 Build
Member P.D.
 Build Legal contingency:
 Add 2 professional staff:
 Total New Wish List:

$60k
$100k
$179k
$339,000
New 3-year plan to come in Spring 2006
Plan for Fiscal 2007/08
Provide for impending challenges
 Budget for a surplus
 Strengthen Professional Development
 Add 2nd Member Services Officer
 Increase our 2 contingency funds as per
prior planning

Treasurer’s Report:
Edward Hung
a. Year-to-date Financial
Performance
b. Budget 2007/08 Overview
c. Motion to Approve 2006/07 Budget
Finances: Year to Date
Financial Review: 9 months ended March 31st 2007
% of year :
75%
Actuals 06/07
Budget 06/07
Year To Date
Balance
Total Revenues ('000s)
$
628
$
631
$
538
85%
$
93
Total Board Expenses
$
64
$
95
$
50
52%
$
46
Total Administration Expenses
$
378
$
512
$
311
61%
$
145
Total Expenses:
$
442
$
607
$
360
59%
$
247
Surplus (Deficit)
$
185
$
24
$
178
Arbitration
$
52
$
$
89
Surplus Less Arbitration
$
133
$
89
% Rec'd
Budget Overview 2007/08
Budget
07/08
Budget
06/07
06/07 Year
to Date
March 31/07
% 0f
Budget
Budget
05/06
Actuals
05/06
% Rec'd
% Spent
Revenue
% Rec'd
$
730
$ 631
$
538
85%
$ 575
$ 628
Total Board Expenses
$
115
$
95
$
50
52%
$
$
Total Administration Expenses
$
583
$ 512
$
311
61%
Total Expenses:
$
698
$ 607
$
360
59%
Surplus (Deficit)
$
32
$
$
Arbitration
$
Surplus Less Arbitration
$
Total Revenue
Expense
24
$
32
$
24
% of
Budget
86
109%
64
75%
$ 478
$ 378
79%
$ 563
$ 442
79%
178
$
$ 185
$
89
$
$
89
$
12
$
12
52
$ 133
Budget: Major Changes

Board
 Advocacy
Cmtee training
 Development/Education Cmtee

+ $5k
+ $10k
Admin
 Staff:
add 1 MS Officer
 Office: equipment
 Legal advice
 Contingency
+ $70k
+ $10k
- $48k
+ $25k
Motion to Approve Budget

Motion to approve the 2007-2008 AAPS
budget:
“Be it resolved that the 2007-2008 AAPS
budget prepared by the Board be
approved as presented”.
1% Benefits Fund Motion
Motion to make permanent changes in the 1% benefits fund:
“Whereas:
 The 1% benefits fund was created to make improvements in the
benefits provided to members; and
 AAPS was notified in the fall of 2006 that the fund was in deficit
position and that changes needed to be made to decrease the cost
of the benefits improvements provided; and
 The AAPS Board made an interim decision in the fall of 2006 to
cease the payment of ¼ of the MSP premiums out of the fund
subject to member approval at this meeting; and
 Ceasing payment of ¼ of the MSP premiums was the only change
possible in the fund that spread the impact of change across the
majority of the membership; and
 Ceasing payment of ¼ of the MSP premiums should stabilize the
fund for several years into the future;
Therefore be it resolved that the members of AAPS confirm and make
permanent the ceasing of the payment of ¼ of the MSP premiums
out of the 1% benefits fund.”
Advocacy Update


Bernice Urbaniak –
Past Chair AAPS
Advocacy Committee
Anne-Marie Fenger –
Current Chair AAPS
Advocacy Committee
Professional Development
Committee: Jason Congdon, Chair
Fall hiatus
 Spring 2007

 Project
Planning
 Advanced Project Planning
Lunch & Learn
 Major Speaker Plan
 Individual PD Funds

Communications Committee:
Wendy Ma, Chair


New annual report
Updated website
 Website





Contest Winners
Jorma Neuvonen – IPod
Constance Wun – Gift Basket
On the Radar
E-mails on specific issues
Updating new member orientation
Volunteer Recognition:


We wish to acknowledge and thank the
many volunteers that have helped
AAPS in the 2006-2007 period. The
bolded names are currently active
Volunteers/Committees.
We ask that the volunteers who are
present please stand when your name
is read.
Board Members











Barbara Crocker, Chair
Bernice Urbaniak, 1st VP
George McLaughlin, 2nd VP
Edward Hung, Treasurer
Isabella Losinger, Secretary
Anne-Marie Fenger, Advocacy Chair
Tina Chiao, Member-at-Large
Jason Congdon, Member-at-Large
Anne-Marie Hague, Member-at-Large
Wendy Ma, Member-at-Large
Daryl Stowe, Member-at-Large
Advocacy Committee
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







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Anne-Marie Fenger, Chair
Moya Waters, Vice-Chair
Angelina Desjarlais
Damian Duffy
Merry Meredith
Randy Smith
Robert Tudhope
Bernice Urbaniak
Nancy Hogan
Daryl Stowe
Communications Committee
Wendy Ma, Chair
 Jason Congdon
 Peter Godman
 Jamie Hall
 Yashmin Kassam
 Dominique Yupangco

Member P.D. Committee
Jason Congdon, Chair
 Isabella Losinger
 Elena Bobyreva
 Wendy Ma
 Susanne Schmiesing
 Jenny Wong

Orientation Presenters
Michelle McConnachie
 Clint Meyers
 Sandra Shepard
 Chris Skipper
 Robert Tudhope

Campus Committees

Return to Work
 Bernice

Urbaniak
Health & Safety
 Mary
Grenier
 Eddie Ho (alternate)

EFAP
 Julie
Stitt
AAPS Board:
How to Get Involved …
Questions & Comments
Motion to Adjourn …