Transcript Presentation slideshow

Annual
General
Meeting
October 22, 2008
Welcome
 UBC
Vancouver
 UBC Okanagan
 UBC Robson Square
 Hospital Sites
Acceptance of the Agenda

Motion:
 To
adopt the agenda as presented
Agenda
Call to Order
Welcome (Quorum)
Acceptance of the Agenda
Guest Speaker, Mr. Tom Patch, AVP Equity
Approval of the Minutes of October 16, 2007
President’s Report
Financial Issues
1.
2.
3.
4.
5.
6.
7.
a)
b)
c)
Committee Reports
8.
a)
b)
c)
9.
10.
11.
Approval of Financial Statements as of June 30, 2008 year end
Motion to transfer surplus into Reserve Funds
Appointment of the Auditor
Advocacy
Member Professional Development
Communications
Special Resolution
Election of Officers
Adjournment
Guest Speaker


Tom Patch
Associate Vice President Equity
 Advocate
 Investigator
 Mediator
 Administrator
 Adjudicator
 Scholar
 Educator
Adoption of the Minutes

Motion adopting the minutes of the last
AGM
 To
accept the minutes of the last fall annual
general meeting of October 16, 2007
President’s Report:
Bernice Urbaniak
Year in Review
b) Priorities Going Forward
c) Recognition of Outgoing Board Members
d) Volunteer Recognition
a)
Year in Review









Electronic Voting
Income Replacement Plan (IRP)
→ Disability Benefits Plan
Salary Surveys
Staff Pension Plan
Professional Development Fund
Bill 66 Arbitration Update
HR Initiatives
AAPS Staff Changes
Volunteer Appreciation
Electronic Voting
Adopted by special resolution at the 2008
Spring General Meeting
 Thank you to Daryl Stowe, Michael
Shepard, Michael St. Claire, and to
Christopher Eaton at Enrollment Services
for organizing our first electronic election
 Results will be announced later by Michael
Shepard, Nominations Committee Chair

IRP (Disability Benefits Plan)
 Committee:
George
McLaughlin
Isabella Losinger
Bernice Urbaniak
 Consultant:
 Kevin
Jeffries, Pointbreak
Disability Benefits Plan

Committee deliberations
 Governance
 Plan

Design
Information Sessions will be held in late
2008 and early 2009
SALARY SURVEYS
Process began in January 2008
 HR contracted with Mercer
 Sent to comparator organizations in
September 2008
 Final Report due in December 2008
 Strategy to implement: Early 2009

Staff Pension Plan
79% of voting staff favoured changes
proposed by the Pension Board
 67% of voting staff favoured the 1.8% flat
rate formula
 BOG approval expected in November
 Implementation likely July 1, 2009
 http://www.pensions.ubc.ca/staff/

Professional Development
Annual amount increased from $400 to
$750
 Effective date of increase is July 1, 2008

 Submitted
claims will be reviewed by ODL
and claim amounts over $400 will be
reimbursed up to $750
Bill 66 Arbitration






Article 9.1.7: Notice Requirement: one month
per year of service up to 24 months
October 2002 Government Legislation reduced
maximum to 18 months
AAPS Filed Grievance
AAPS Lost in Arbitration
Appeal in Supreme Court of BC was lost
Application to be heard by Appeals Court of BC:
denied
HR INITIATIVES

Business Process Review
 On-line

Recruitment
Focus on People
 Status Report end of November 2008
 Exit and Entrance Surveys on Self Serve
 http://www.focusonpeople.ubc.ca/

Workplace Culture Survey
 First for UBC
 February or March 2009
 Based on University of Toronto
Survey
Website
AAPS Staff Changes

Executive Director
 David
Harvey has moved on from the position
 Board is working with staff and consultants for
assistance with defining the role and with the hiring
process

Member Services Officer
 Karin
Wills left in May 2008
 Replacement hired in June 2008
Introducing….

Our New Member Services Officer
Jasmin Harry
Volunteer Appreciation
Outgoing Board Members
 Internal Committees
 External Committees
 Orientation Presenters

Outgoing Board Members



George McLaughlin
Jess Roebuck
Anne-Marie Hague
ADVOCACY COMMITTEE
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Anne-Marie Fenger (Chair)
Moya Waters (Vice Chair)
Robert Tudhope
Jess Roebuck (UBC-O)
Merry Meredith
Damian Duffy
Nancy Hogan
Daryl Stowe
Heather Thompson (UBC-0)
Bernice Urbaniak
COMMUNICATIONS
Jason Congdon (Chair)
 Peter Godman
 Jamie Hall
 Wendy Ma
 Dominique Yupangco

PROFESSIONAL
DEVELOPMENT
Wendy Ma (Chair)
 Linda Bonamis
 Manpreet Dhillon
 Susanne Schmiesing
 Jenny Wong

ORIENTATION
PRESENTERS
Leisa Belanger
 Clint Meyers
 Chris Skipper
 Robert Tudhope

NOMINATIONS
COMMITTEE
Michael Shepard (Chair)
 Justin Marples
 Linda Rasmussen
 Shawn Swallow (UBC-O)

EXTERNAL COMMITTEES

Return to Work Committee
 Bernice

EFAP Committee
 Julie

Urbaniak
Stitt
Health & Safety Committee
 Mary
Grenier
STAFF
Sharon Cory
 Petra Ormsby
 Jasmin Harry
 Michael St. Claire

Priorities for 2008/09


Define AAPS Staff and Board roles and
hire Executive Director
Secure New Office Space
 Lease



expires September 30, 2009
Implement Disability Benefit Plan
Achieve Market Salary Adjustments
Prepare for Bargaining
 Agreement
expires June 30, 2010
Financial Issues Report:
Edward Hung, Treasurer
a)
b)
c)
Approval of Financial Statements as of
June 30, 2008 year end
Motion to transfer surplus into Reserve
Funds
Appointment of the Auditor
Revenue
$1,000,000
Dues
$900,000
$787,756
$711,836
$800,000
$715,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$-
06/07 Actuals
07/08 Budget
07/08 Actuals
Revenue
Interest
$15,837
$15,000
06/07 Actuals
07/08 Budget
$23,203
07/08 Actuals
Expenses
Thousands
Actuals as at 6/30/2007
2008 Budget
Actuals as at 6/30/2008
573
486
423
80
115
90
82
Board
Administration
109
Arbitration
134
134
Surplus
Motion #1: Approval of
2007/08 Audited Statements

Motion to approve the audited financial
statements as submitted:
 Be
it resolved to approve the Association’s
2007-08 audited financial statements as
presented.
Reserve Fund
Surplus 2008,
$133,580
Contingency
Reserve Fund,
$423,876
Dissolution
Reserve Fund,
$250,000
Motion #2: Transfers to
Reserve Funds
 “Be
it resolved to transfer the 20072008 operating surplus of $133,580
into reserve funds.”
Motion #3: Appointment
of Auditor for 2008 – 2009
 Motion
to approve re-appointment of
Goosen & Associates:
“Be
it resolved to appoint the firm of
Goosen and Associates C.G.A. as the
Association’s auditors for the 2008-09
fiscal year ending June 30, 2009.”
Committee Reports
• Advocacy
• Member P.D.
• Communications
Advocacy Update:
Anne-Marie Fenger



Role of Committee
Our Process
Summary of Key Issues
Advocacy Update:
Summary of Key Issues
Terminations Without Cause
 Salary & Benefits
 Feedback & Assessment
 Reclassification & Classification
 Personal Harassment & Toxic Workplace

Member P.D. Update:
Susanne Schmiesing

Last Year:
 Keynote
Speakers: 5
 Lunchtime Learning: 11
 Point Grey: 8
 UBC-O: 2
 VGH: 1
 Workshops
 Project Management Phase 1 (3)
 Project Management Phase 2 (2)
 Microsoft Office Project (2)
 Process Mapping (20
 Performance Management & Effective Feedback (1)
 Strategic Planning Tools for Teams (1)
Communications Update:
Jason Congdon
Annual Report 2008 (for 06/07 year)
 On the Radar

 2007/08:

7 Issues
Plans:
 Improve
the AAPS Website
 Update Orientation Program
 Next Meeting in early December

We always welcome new Volunteers
COMMUNICATIONS
Jason Congdon (Chair)
 Peter Godman
 Jamie Hall
 Wendy Ma
 Dominique Yupangco

Special Resolution
BACKGROUND
 Bylaw changes adopted at the 2008 Spring
General Meeting changed the nomination period
for Executive Board positions to “no earlier than
90 days prior to the date set for the Annual
General Meeting and no later than 21 calendar
days prior to that date”. This resolution ensures
that notice of the Annual General Meeting
provides ample time for the nomination process.
Motion:

That Article V Section 1 of the Bylaws be
amended by adding the sentence: “The
place and time of the Annual General
Meeting shall be announced each year at
the Spring General Meeting”
Amended Article V Section 1:

The Executive Board shall call two General
Meetings each year, an Annual General Meeting
to be held during the month of October and a
General Meeting to be held in the month of
April. These meetings shall be held at places
and times determined by the Executive
Board. The place and time of the Annual
General Meeting shall be announced each
year at the Spring General Meeting.
Election Results
 Michael
Shepard will now
announce the results of the
election for the Executive Board
Elections

By Acclamation:
 President:
Bernice Urbaniak
 1st Vice President: Isabella Losinger
 2nd Vice President: Daryl Stowe
 Secretary: Jason Congdon
 Treasurer: Edward Hung
Candidates for
Member-at-Large

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Kathy Bishop
Justin Bonzo
Elinor Delgatty
Anne-Marie Fenger
Julie Gemin
Preeti Gill
Linda Moore
Karin More
Colette Roche
Dave Rowlands
Jaqueline Smit Alex
Elected Members-at-Large
Anne-Marie Fenger
 Dave Rowlands
 Jaqueline Smit Alex
 Justin Bonzo
 Colette Roche
 Preeti Gill

Questions & Comments
Motion to Adjourn …