Transcript www.aaps.ubc.ca

Annual
General
Meeting
October 16, 2007
Call to Order

I now call this
meeting to order
Welcome Everyone …
• Point Grey Campus
• Those on webcast:
• Children’s & Women’s
Hospital
• VGH
• St. Paul’s
• Robson Square
• UBC-Okanagan
1.
2.
3.
4.
5.
6.
7.
8.
9.
Agenda
Call to Order 12:05
Acceptance of the Agenda
Approval of the Minutes of October 17, 2006
President’s Report
a) Welcome to those here and on the Web-cast
b) Recognition of Outgoing Board Members
c) Volunteer Recognition
d) Year in Review
e) Appointment of Permanent Executive Director
Executive Director’s Report
a) Priorities for the Coming Year
b) Welcome new Member Services Officer: Karin Wills
c) Financial Update (First quarter to Sept. 30, 2007)
Financial Issues
a) Approval of Financial Statements as of June 30, 2007 year end.
b) Motion to transfer surplus into Reserve Funds.
c) Appointment of the Auditor
Committee Reports
a) Advocacy
b) Member Professional Development
c) Communications
Election of Officers for the Coming Year
Adjournment
Acceptance of the Agenda

Motion:
 “To
adopt the agenda as presented.”
Adoption of the Minutes

Motion adopting the minutes of the last
AGM.
 “To
accept the minutes of the last fall annual
general meeting of October 17, 2006.”
President’s Report:
Barbara Crocker
a)
b)
c)
d)
Recognition of Outgoing Board
Members
Volunteer Recognition
The Year in Review
Appointment of Permanent Executive
Director
Outgoing Board Members


Wendy Ma
Tina Chiao
Volunteers
The Year in Review
1.
2.
3.
4.
5.
6.
7.
Salaries Arbitration
IRP Governance & Tax Issues
1% Fund and Benefits
Lease for AAPS Offices
Mandatory Retirement Agreement
Many dozens of Advocacy Issues
Executive Director Appointment
Executive Director’s Report:
David Harvey
Thanks to Staff & Volunteers
 Welcome new Member Services
Officer: Karin Wills
 Priorities for the Coming Year
 Financial Update


(First quarter July 1, 2007 to Sept. 30, 2007)
Thank-you – AAPS Staff
Michael
David
Sharon
Petra
Thank-you Volunteers
Welcome Karin Wills

Member Services
Officer: PD &
Communications
Karin Wills, M.A. CHRP
Priorities for This Year

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



IRP Governance & Plan Design
Salary Surveys
Pension Improvements
Update 3-yr Plan
New Premises
Advocacy
Communications
Member Professional Development
IRP: Governance & Design
Governance: a new
structure is needed where
those paying have control.
 Design: we will look
carefully at the plan design
and consider:

 Best

services
eg. Partial disability coverage
 Risk
and prudent premiums
Salary Surveys
Arbitration eliminated
“internal equity”
 We now survey family by
family
 Wrote UBC requesting
surveys
 Good news! HR is
requesting budget $$

Pension Improvements
Changes planned
by Pensions Board
 Make the plan
more fair for all
 We will be
examining the plan
and consulting with
our members

… a good retirement plan …
Update the 3-Year Plan
Where do we want
to be?
 What services are
required?
 How should we be
organized to
provide those
services?

New Premises
We will need a new
home
 Prudent to resolve this
with UBC in 2008
 Don’t want to go into
2009 without knowing
where we will be
located

Advocacy Priorities
Improve reporting
for Board &
Members
 Strengthen training
of Committee

Communications
On the Radar: 6
issues
 Annual Report:
more eco-friendly
 Website updates:
most useful for
members

Member P.D.
Strengthen the
Program
 Complement &
supplement what
UBC offers
 More on this from the
Committee Chair

1st Quarter Financial Update

Revenues:


26% of budget
Expenses:
 19%

of budget
Growing
membership
Membership Growth
Insert member growth chart here
Financial Issues Report:
Edward Hung, Treasurer
1.
2.
3.
Approval of Financial Statements
as of June 30, 2006 year end.
Motion to transfer surplus into
Reserve Funds.
Appointment of the Auditor
Motion #1: Approval of
2006/07 Audited Statements

Motion to approve the audited financial
statements as submitted:
 Be
it resolved to approve the Association’s
2006-07 audited financial statements as
presented.
Motion #2: Transfer to
Reserve Funds
 “Be
it resolved to transfer the 20062007 operating surplus of $134,233
into the reserve funds as follows:

$66,713 to bring the dissolution fund to its
target of $250,000; and
 $67,520 to the contingency reserve fund.”
Motion #3: Appointment
of Auditor for 2007 – 2008
 Motion
to approve re-appointment of
Goosen & Associates:
“Be
it resolved to appoint the firm of
Goosen and Associates C.G.A. as the
Association’s auditors for the 2007-08
fiscal year ending June 30, 2008.”
Committee Reports
• Advocacy
• Member P.D.
• Communications
Advocacy Report:
Anne-Marie Fenger, Chair
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Training of Committee
Reps
Major Issues
Process
Success Rate
Advocacy Update: Training
 June: Joint Training with
HR Managers & Advisors
 July: Training of Advocacy
Reps at UBC-O
 Jan. & May: Attendance
at Conferences
 Coming Up: More Training
for Reps at Point Grey
Campus
Advocacy Update:
The Major Issues
Hours of Work
 Terminations
 Classification
 Pay
 Harassment
 Evaluations

AAPS Advocacy Issues to August 31, 2007
Category of Issue
Hours of Work
Workload Overtime
Discipline
Terminations Cause
YTD # Issues
Handled
4
YTD #
Resolved
2
1
YTD # of Issues
Remaining
2
0
0
1
YTD # of Issues
Grieved
12
2
0
0
2
5
0
1
1
2
3
0
2
1
Terminations Without Cause
Terminations Probation
Resignation/Retirement
Term Appointment Ends
Classification
Pay
Bargaining Unit
Exclusions
Discrimination - 13 Grounds
Harassment - Personal
Work Environment
Reorganization
Sick Leave
20
4
2
1
5
11
Leaves of Absence
Return-to-Work
Benefits
Evaluation Post -Prob'n
Evaluation Probation
Appointments
Service
Attendance
3
2
3
4
2
3
1
1
4
1
0
1
2
0
1
4
1
2
2
1
0
Interpretations General
5
2
3
88
45
43
TOTAL
1
1
5
4
3
2
8
2
2
1
3
6
3
1
3
1
1
1
4
Advocacy Update:
Our Process
Fair but firm advocacy for our members.
 Work with departments towards effective
resolutions.
 Build relationships with HR.

Advocacy:
Our Success Rate
AAPS Grievance History
2003
2004
2005
2006
2007
2
5
9
4
7
Member P.D. Update:
Jason Congdon, Chair



Last Year:
New Individual P.D. Fund Limit ($400)
This Year:
 Insert
listing
Communications Update:
Wendy Ma
Annual Report 2006/067
 On the Radar

 2006/07:
5 Issues
Improved the AAPS website
 Plans:

 2007/08
Annual Report
 Update orientation program
Election of Officers
 Michael
Shepard will now chair
the elections.
Elections

Nomination Process to Date:
 Board
Nominating Committee
 2 Calls for Nominations
 Posting of Candidate Statements

Election Process Today
 President,
VP’s, Secretary & Treasurer
 Members-at-Large
 Ballot Counts at 4 Sites
Candidates for President,
1st & 2nd VP, Treasurer and Secretary

President: Bernice Urbaniak
 Administrative Manager, School
 1st VP: Isabella Losinger
of Human Kinetics
 Program Manager, Health Care,
 2nd VP: George McLaughlin
Epidemiology
 Facilities

Secretary: Jason Congdon
 Manager

Manager, Land & Building Services
Promotions & Advertising, UBC Press
Treasurer: Edward Hung
 Senior
Finance Manager, Industry Liason Office
Candidates for
Member-at-Large

Daryl Stowe


Anne-Marie Hague


Project Coordinator, IT Services
Associate Director, Enrolment Services, UBC-O
Jess Roebuck

Disability Advisor, UBC-O
Questions & Comments
Motion to Adjourn …