Transcript Executive Director’s Report

ANNUAL GENERAL
MEETING
October 28,2009
Welcome
UBC Vancouver
 UBC Okanagan
 Robson Square
 Hospital Sites
 Webcast

Acceptance of the
Agenda

Motion:

To adopt the agenda as
presented.
Agenda
Call to Order
Welcome (Quorum)
Acceptance of the Agenda
Guest Speaker, Pierre Ouillet, Vice President Finance,
Resources and Operations
Approval of the Minutes of October 22,2008
President’s Report
Executive Director’s Report
Financial Issues
1.
2.
3.
4.
5.
6.
7.
8.
a)
b)
c)
d)
Committee Reports
9.
a)
b)
c)
10.
11.
Approval of Financial Statements as of June 30, 2009 year end.
Motion to transfer surplus into Reserve Funds.
Motion to effect a one-month dues holiday
Appointment of the Auditor
Advocacy
Member Professional Development
Communications
Board Election Results
Adjournment
Guest Speaker
PIERRE OUILLET
Vice President Finance, Resources &
Operations
Questions/Comments
e-mail:
[email protected]
Adoption of the
Minutes

Motion to adopt the
minutes of the last Annual
General Meeting of October
22, 2008.
President’s Report:
Bernice Urbaniak
a)
b)
c)
d)
Year in Review
Priorities Going Forward
Recognition of Outgoing Board
Members
Volunteer Recognition
Year in Review







New Executive Director
Electronic Voting
IRP (Disability Benefits
Plan)
Market Salary
Adjustment
Staff Pension Plan
HR Initiatives
Volunteer Appreciation
Staff Changes

Michael Conlon, Executive Director
Electronic Voting



Adopted by special resolution at the
2008 Spring General Meeting
First electronic election conducted
before October 2008 AGM
Results of this year’s election will be
announced later by Michael Shepard,
Nominations Committee Chair
IRP (Disability Benefit
Plan)

Committee:
George McLaughlin
 Isabella Losinger
 Bernice Urbaniak
 Consultant: Kevin Jeffries,
Pointbreak

Disability Benefit Plan

Committee deliberations




Governance
Plan Design
Progress to Date
Information Sessions will be held this
fall; dates to be announced
Market Salary
Implementation





Process began in January 2008
Report Received in January 2009
UBC proposal brought job families and
levels to within 5% of comparator
market
End Result: 5.6M in salary adjustments
Implemented in August 2009
Staff Pension Plan




79% of voting staff favoured changes
proposed by the Pension Board
67% of voting staff favoured the 1.8%
flat rate formula
Implemented July 2009
http://www.pensions.ubc.ca/staff/
HR INITIATIVES

Business Process Review



Focus on People





On-line Recruitment now implemented
Training and roll-out to be complete by Dec 2009
http://www.focusonpeople.ubc.ca/
Respectful Workplace Environment Statement
Managing at UBC (Training for new supervisors)
Further initiatives to be announced
Culture Survey

Analysis now being finalized
Volunteer Appreciation




Outgoing Board Members
Internal Committees
External Committees
Orientation Presenters
Outgoing Board
Members



David Rowlands
Jason Congdon
Anne-Marie Hague
ADVOCACY COMMITTEE








Anne-Marie Fenger (Chair)
Moya Waters (Vice Chair)
Damian Duffy
Nancy Hogan
Merry Meredith
Daryl Stowe
Robert Tudhope
Bernice Urbaniak
COMMUNICATIONS




Preeti Gill (Co Chair)
Jamie Hall (Co Chair)
Wendy Ma
Dominique Yupangco
PROFESSIONAL
DEVELOPMENT






Wendy Ma (Chair)
Linda Bonamis
Justin Bonzo
Julie Gemin (UBCO)
Susanne Schmiesing
Jenny Wong
ORIENTATION
PRESENTERS




Clint Meyers
Patty Parker
Chris Skipper
Robert Tudhope
NOMINATIONS
COMMITTEE




Michael Shepard (Chair)
George McLaughlin
Linda Rasmussen (VGH)
Shawn Swallow (UBCO)
EXTERNAL COMMITTEES

Return to Work Committee


EFAP Committee


Bernice Urbaniak
Sharon Cory (acting)
Health & Safety Committee:

Mary Grenier
STAFF





Michael Conlon
Sharon Cory
Petra Ormsby
Jasmin Harry
Michael St. Claire
Priorities for 2009/10

Define AAPS Staff and Board roles


Implement Disability Benefit Plan


Target November 2009
Target early 2010
Prepare for Bargaining

Agreement expires June 30, 2010
Executive Director’s Report



Introduction
Report on Collective Bargaining
Preparation
Strategic Challenges in the Year
Ahead
Financial Issues Report:
Edward Hung, Treasurer
a)
b)
c)
d)
Approval of Financial Statements as of
June 30, 2009 year end.
Motion to transfer surplus into
Reserve Funds.
Motion to affect a dues holiday
Appointment of the Auditor
Revenue
Revenue vs Expenses
Revenue
Expenses
2005
421,775
503,882
2006
627,594
494,307
2007
727,673
593,440
2008
810,959
677,379
2009
922,815
663,677
Expenses
Arbitration
$1,200
$1,000
$800
$600
$400
$200
$0
2005
2006
2007
2008
2009
Thousands
Revenue
Arbitration
Arbitration
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$2005
2006
2007
2008
2009
Thousands
Members vs Dues
$1,000
3,500
3,000
$800
2,500
$600
2,000
$400
1,500
1,000
$200
500
$-
2005
2006
Revenue
2007
Members
2008
2009
Average Member's Due
Motion #1: Approval of
2008/09 Audited Statements

Be it resolved to approve the
Association’s 2008-09 audited
financial statements as
presented.
Motion #2: Transfers to
Reserve Funds

“Be it resolved to transfer the
2008-2009 operating surplus of
$259,138 into reserve funds.”
Motion #3: Dues Holiday

Be it resolved that membership
dues be waived for the pay
periods ending January 15 and
January 31 2010.
Motion #4: Appointment
of Auditor for 2009 – 2010

“Be it resolved to appoint the firm of
Goosen and Associates C.G.A. as the
Association’s auditors for the 200910 fiscal year ending June 30, 2010.”
Standing Committees
• Advocacy
• Member P.D.
• Communications
Advocacy Update:
Our Process



Fair but firm advocacy for our
members.
Work with departments towards
effective resolutions.
Build relationships with HR.
Member P.D. Update:
Wendy Ma

Last Year:

Speakers: 4



Lunchtime Learning: 5




Brain Boosting Secrets with Terry Smalls (320)
Take Positive Control of the Future with Cheryl Cran (250)
Buying Your First Home with TD Bank and CHMC (70)
In Charge of Change with Nisha Khare (100)
Tax Tips with Dayna Holland (143)
Workshops: 16





Project Management Phase 1 (125)
Project Management Phase 2 (50)
Process Mapping (75)
Performance Management & Effective Feedback (75)
Strategic Planning Tools for Teams (75)
Communications Update:
Preeti Gill


Annual Report 2009 (for 08/09 year)
On the Radar


2008/09: 4 Issues
Plans:


Improve the AAPS website
Update orientation program
Questions & Comments
Election Results

Michael Shepard will now
announce the results of the
election for the Executive Board
Elections

By Acclamation:





President: Isabella Losinger
1st Vice President: Daryl Stowe
2nd Vice President: Justin Bonzo
Secretary: Robert Tudhope
Treasurer: Edward Hung
Candidates for
Member-at-Large









Tracy Bains
Rick Byers
Anne-Marie Fenger
Barb Fraser
Preeti Gill
Stuart Mah
Colette Roche
Jacqueline Smit
Nancy Vered
Elected Members-at-Large






Anne-Marie Fenger
Preeti Gill
Jacqueline Smit
Rick Byers
Colette Roche
Stuart Mah
Motion to Adjourn …