Transcript DC Orientation Power Point Presentation

Cliv
“Getting Started” as a new DC
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The cornerstones of the Pony Club foundation are:
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Education
Safety
Horsemanship
Sportsmanship
Leadership
Stewardship
and
FUN
HOW DID I GET HERE?
The District Commissioner (DC) and Joint District Commissioner (Jt-DC) are appointed by
the Regional Supervisor (RS).
 Club Nominating Committee puts name forward to Sponsors
 Sponsors determine a name to recommend to the RS for consideration
 RS makes appointment which is confirmed by the Vice President Regional Administration
Club Officers are elected by the Sponsors.
 Club Nominating Committee presents a slate of names to club Sponsors
 Club Sponsors vote to elect persons to fill officer positions
BEFORE TAKING OFFICE
 In order to access the restricted pages of the Pony Club website and your Club’s record you will need a UserName and
password. Every parent, leader and member has a website record. If you do not have your User Name and Password,
use the link found on the sign in page of the Website to request they be sent to you.
 You must be a Sponsor of Record of the Club at the time of the appointment and for the length of the term
 You must be a Corporate Member of USPC at the time of your appointment and for the duration of the time that
you serve. Application for Corporate Membership can be found on the USPC web forms page under “C”. Or
using this link
REQUIREMENTS THAT SERVE TO PROTECT OUR MEMBERS AND VOLUNTEERS:
 You must satisfactorily complete a Background Check as per USPC Policy 0721. You may use this link to go to the
Background page. NOTE: The club treasurer must also complete a background check.
 You must complete the Youth Protection, Concussion and Heat Illness training modules before assuming office. As
required in USPC policies 0111., 0126. and 0127. You can use this link to access the safety page.
Refer to DC/CA Guide DC/CA Guide pp 25-28
BY-LAWS AND POLICY
By-laws - a set of statements that establish the purpose and/or governance structure
for an organization.
 Supersede all other USPC documents (except for USPC’s Article of Incorporation). If
there is any conflict the By-laws take priority.
Policies - a definite course or method of action selected from among alternatives and in
light of given conditions; guide and determine present and future decisions.
 Governed by the By-laws which means they cannot conflict with the By-laws
Refer to page 4-5 DC/CA Guide; USPC web site home page at www.ponyclub.org & using “About Us” tab you can select By-laws or
Policy from the drop down menu.
Highlights of what the By-laws tell me.
 Clearly state the DC authority of the Club. USPC By-Laws 8.7(b);
 Define Sponsors, explains their role and duties.USPC By-Laws 8.5(a); By-Laws of
Registered Clubs Article 4;
 Outline the Nominating Committee responsibilities and procedures.
By-Laws of Registered Clubs 4.1(e)
 Provide instructions for removal/replacement of Officers, Sponsors,
Members. USPC By-Laws 8.7(d), 8.5(b), 8.6(b); By-Laws of Registered Clubs 1.2 ( c),
By-Laws of Registered Clubs 2.4 ,
 List requirements for the Annual Sponsor meeting.
By-Laws of Registered Clubs Article 4.2
 Requirements of fiscal management of the Club. By-Laws of Registered Clubs Article
5.1,5.2,5.3
 Process for development and amendment of Club policy
THE DC IS…
Refer to DC/CA Guide p 58-59
THE DC IS…
Refer to DC/CA Guide p 58-59
THE DC IS…
Refer to DC/CA Guide p 58-59
THE DC IS…
Refer to DC/CA Guide p 58-59
THE DC IS…
Refer to DC/CA Guide p 58-59
THE DC IS…
Refer to DC/CA Guide p 58-59
Duties of the DC
Going through the list of the many duties of the DC in this presentation would take a lot
of time. You can read a list of these duties in the DC/CA Guide as noted below.
Refer to DC/CA Guide p 60-61; 83;
THE DC IS A TEAM BUILDER
"For us to be as good a team as we can be, we need everyone on the
team to be a leader, to find ways to make each other better. Every time
something happens to our team, you have the choice of looking into
the mirror or through the window. When you look into the mirror, you
see yourself. When you look through a window, you see what is going
on around you, what is happening to your teammates.
When something goes right, a leader looks through a window and gives
credit to teammates. When something goes wrong, a leader looks into
a mirror and takes responsibility for their role in what went wrong. “
Positive Coaching Alliance
SPONSORS
Sponsors are the
of a Club
Refer to the; By-laws of USPC Article 8.4 By-laws of Registered Clubs Article 4; DC/CA Guide pp 66-70
NOMINATING COMMITTEE
The nominating committee must be elected at least 3 months before the Annual
Meeting of Sponsors.
 The DC nominates the committee to the Sponsors for election
 The committee is dissolved at the conclusion of the Annual Meeting
Refer to By-Laws of Registered Clubs 4.1(e)
SPONSOR MEETINGS
Refer to Article 4.2 By-Laws of Registered Clubs
WHERE CAN I GO FOR HELP?
DC/GUIDE – This should be your first “go to” place
At the Regional level – Close to home
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Regional Supervisor (RS) – If not able to help will be able to steer you in the right direction
Regional Instructional Coordinator and Horse Management Organizer
Other Regional Officers
Other more experienced DCs
Regional web site – be sure you know the url for this site
Regional Digest if there is one (ask your RS)
Regional roster
Refer to DC/CA Guide p 15,
WHERE CAN I GO FOR HELP ?
At the National level – Moving further away from home
 USPC web site - www.ponyclub.org
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DC Digest – (How to subscribe - DC Guide, Appendix B)
E-news & Pony Club News (can be found using the News & Media tab on the USPC web
home page )
Shop Pony Club
National Office Staff 859-254-7669
 Membership- Member services [email protected]
 Insurance – Director of Finance [email protected]
 For administrative, policy, program, or activity questions – Check first with your RS.
The RS will contact the National Office or the appropriate Committee Chair if unable to help,
and may refer you to someone if warranted.
Refer to DC/CA Guide p 15; Appendix K; Appendix B
USPC IS A NON-PROFIT ORGANIZATION
The United States Pony Clubs, Inc. (USPC) is exempt from federal income tax, in
accordance with Section 501(c)(3) of the Internal Revenue Code. Active Clubs and
Regions are exempt from federal tax under the USPC group exemption.
Refer to page 4-5 in DC/CA Guide
MAINTAINING THE NON-PROFIT STATUS
Registered Clubs and Regions must complete required paperwork by stated
deadlines. Refer to DC/CA Guide p 83.
THINGS THAT COULD JEOPARDIZE THE NON-PROFIT
STATUS OF THE USPC OR YOUR CLUB
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Failure to file IRS form 990 for three consecutive years.
Activities that are political in nature, or considered as lobbying or gaming.
Accepting inappropriate donations as tax write-offs to the donor.
Activities that will substantially benefit the private interest of any individual or organization.
Inurement - No part of an organization's net earnings may inure to the benefit of a private
shareholder or individual. The prohibition of inurement is absolute. Any amount may
jeopardize the 501(c)(3) status of the organization.
Refer to DC/CA Guide p 82 – Maintaining the non-profit status
SUMMARY
There are a lot of resources available to help you in doing your job
Know what they are and where to find them (refer to slides 19 & 20)
Involve parents and sponsors in the operation and management of the club.
Keep your sense of humor.