Transcript How to prepare a successful project proposal (application)?

How to prepare a successful
project proposal (application)?
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(A) ORGANISATIONS
(B) PROJECT
(C) AWARD CRITERIA
(D) BUDGET
(E) APPLICATION
(PROJECT PROPOSAL)
(F) GENERAL ADVICE
Mateja Lazar
SCCA–Ljubljana / CCP Slovenia
Theory & Practice
(Seminar & Workshop)
Skopje, 3 Sept. 2008
Beograd, 4 Sept. 2008
(A) ORGANISATIONS
Are organisations (= coord. & co-org.)
participating in your project….
1. … eligible?
 Only public or private organisations / institutions with a
legal status and its core activity in the cultural field
NOTE:
- Open to all non AV cultural sectors and operators, incl.
cultural enterprises where they act in a non-profit making
cultural capacity.
- No longer based on a sectoral approach (as within the
previous programmes). Better: interdisciplinary
approach
 if registered in one of the eligible countries:
 EU (27)
 European Economic Area (Iceland, Liechtenstein, Norway)
 Candidate countries (Croatia, Turkey, Macedonia) &
Serbia
(A) ORGANISATIONS
Are organisations (= coord. & co-org.) participating in
your project….
2. … involved in the design & implementation & funding
of the project?
 MUST be concretely and essentially involved in the design
and implementation of the project and contribute financially
to the budget of the project! (Quality of partnership)
3. … professionally competent & qualified to complete
the proposed activities?
 operational capacity is verified with the activity reports &
CVs and listed experiences in international cultural
cooperation
(A) ORGANISATIONS
Are organisations (= coord. & co-org.) participating in
your project….
4. … financially stable and have sufficient financial
resources to carry out proposed activities and participate in
their funding?
 financial capacity is verified with profit & loss accounts incl.
the balance sheets and other obligatory forms to be
submitted
5. …bankrupt, guilty of grave professional misconduct or
other breaches?
(B) PROJECT
Are your project activities....
1. … eligible?
  min./max. duration (eligibility period)
  min. no. of organisations & countries involved
  non-profit (must not produce a profit), i.e. total income
= total costs
(B) PROJECT
Are your project activities....
2. … relevant to the objectives of the Culture Programme?
 General objective:
 Enhance the European cultural area (European Added Value)
…based on a common cultural heritage, through the
development of cult. coop. between artists, stakeholders &
cult. institutions of the countries taking part in the Programme,
with a view to encouraging the emergence of European
citizenship
 Specific objectives:
 Promote trans-national mobility of artists and cultural
operators
 Encourage trans-national circulation of cultural and artistic
works and products
 Encourage intercultural dialogue
(B) PROJECT
Are your project activities....
3. … linked with »European Years’« theme?
 2008: European Year of Intercultural Dialogue (EYID)
 2009: Year of Creativity and Innovation
 2010: Year for Combating Poverty and Social Exclusion
Aim: raising awareness on current topics, exchange of best
practices, policy debates…
(B) PROJECT
Are your project activities....
4. …’excellent’?
 original, innovative, creative
 with skilled & experienced persons in charge
 relevant to the target audience (impact on general public;
social dimension of activities)
(B) PROJECT
Are your project activities....
5. …contributing to the promotion / impact of the
Programme?
 appropriate media coverage and acknowledgement of the
EU grant (visibility & publicity)
 making the largest possible number of persons benefit from
project activities and strengthening their impact (e.g. by
producing various materials) - exploitation and
dissemination of results
(C) AWARD CRITERIA
Check again the award criteria!!!
Your project proposal will be evaluated on the basis of
award (funding) criteria. Develop your project idea
according to the award criteria:
1. European Cultural Added Value (beyond local or regional
interests; sth better achieved at European as on national
level; more than sum of national activities; inclusion of
organisations not previously involved)
2. Relevance to the 3 specific objectives
3. Excellence of proposed cultural activities (level of
originality / innovation / creativity, skills & experience of
people in charge, relevance to beneficiaries, impact on
public, social dimension)
(C) AWARD CRITERIA
4. Quality of partnership (level of co-operation, role &
contribution of each partner, consistency between
activities/budget/staff; quality of application & budget)
5. Expected level of outputs (no. of beneficiaries, no. of
countries hosting or benefiting, trans-sectorial approach)
6. Communication and promotion of activities (visibility of
project / quantity of beneficiaries, marketing plan & tools,
adequacy of the budget)
7. Sustainability (long-term benefit of the results, potential
for continued co-operation & generation of further
activities)
(D) BUDGET
1. Eligible budget
 in Euro
 requested amount & percentage of the EU support cannot
not be higher (or lower) as defined
 must be balanced (income = expenditure)
 including only eligible costs:
 directly linked with & necessary for the implementation of
proposed activities
 incurred by the (co-)beneficiary
 incurred during the eligibility period
 identifiable & verifiable (accounting records!)
(D) BUDGET
2. Secured co-financing
 by own resources and/or fund-raising (national, regional,
local authorities, foundations, sponsors, etc.)
 must be indicated in the application form and proved in the
final report!
3. One EU grant per project!
 The project may not benefit from other EU funding
programme for the same activity.
(E) APPLICATION /
PROJECT PROPOSAL
Is your application eligible?
 submitted by the set deadline
 on the official application form (1 copy) fully and correctly
filled in
 in one of the EU official languages (recommended in EN, FR
or DE)
 including all required annexes & supporting documents &
cover letter
 signed & stamped
(F) GENERAL ADVICE
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Before completing the form, read the Programme Guide
and study all the original documents!
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Respect the rules applied to the call for proposals
(deadlines, formal criteria etc.).
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Establish solid cooperation between the project partners.
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Secure co-financing from other funding sources.
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Join or establish contact with European networks.
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During preparation of the application consult CCPs! (they
exist in every country which participates in the programme)
CCP network
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information &
guidance
available at the
national level
in all eligible
countries (33)
CCP network
o Promoting the programme
o Disseminating information
o Facilitating access - advice & assistance in ...
... developing projects
... searching partners ...
Additional information
Cultural Contact Point Slovenia
SCCA–Ljubljana, Metelkova 6, Ljubljana
Mateja Lazar ([email protected])
www.ccp.si
SCCA, Center for Contemporary Arts –
Ljubljana
SCCA-Ljubljana (www.scca-ljubljana.si)
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a non-governmental and non-profit organisation based in
Ljubljana
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core activity in the field of contemporary arts & culture
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with activities divided into the following 3 scopes:
1. PROJECTS: Contemporary art production and research
2. SCHOOL: Contemporary art education
3. SERVICE: Information & consultancy
SCCA, Center for Contemporary Arts –
Ljubljana
(3) SERVICE:
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ArtsLink national coordinator (since 2000)
Artservis (since 2001)
CCP Slovenia (since 2002)
Evrokultura (since 2005)
Anna Lindh Foundation national coordinator (since 2008)
ARTSERVIS
[www.artservis.org]
Free on-line information resource
[SI, EN]:
for artists, theoreticians, and
cultural managers who operate
with/in Slovenia or abroad
 information on funding sources,
opportunities for creative and
professional collaboration, and
educational programmes
 dispatches of new entries on the
entire web site (Newsletter)
EVROKULTURA
[www.evrokultura.org]
Free on-line information resource [SI]:
 short information on EU programmes for
anybody active within the field of culture
 commented links to other informative websites
 articles on good practice in Slovenia
 reviews of publications and commentaries in the
field of EU programmes and cultural policies
GOOD LUCK!
SREĆNO!
Srečno!