Transcript District Assembly Leaders’ Guide slides

Financial Matters
Ron Ferrill, District Treasurer
2013 PETS
2013 District 7570 DTTS
Clubs in D7570 need
to tend to financial
requirements
2013 District 7570 DTTS
Why should a Club President have to
worry about such matters?
• “There is a Treasurer who takes care of all
financial details”, but
• Club President is ultimately responsible for
all matters in the club – to assure that all
matters are handled properly and in a timely
manner
2013 District 7570 DTTS
Two Areas of Focus
• Rotary International
• District 7570
2013 District 7570 DTTS
Rotary International
• Semi-Annual Dues (i.e. twice a year – every six months)
• Components (2010 MOP RI Bylaws art. 17):
• Dues > $26.50 per member [note: - 10 member minimum]
- prorated for part year ]
• Rotarian Magazine > $6.00 per member
• Liability Insurance > variable rate for clubs
$0.11 per member for Martinsville RC
• Council on Legislation fee > $1 per member per year, payable
July 1
2013 District 7570 DTTS
Rotary International
• Other considerations
–Membership as of June 1 & December 1
–Payments due July 1 & January 1
–Methods to pay:
• Invoice mailed to club secretary, develop worksheet, mail in
worksheet with check, or
• Go to www.rotary.org (member access)
–assure accuracy of roll & review invoice
–Pay on line by credit card or
–Print invoice and mail, with check
–mail in worksheet
2013 District 7570 DTTS
District 7570
• One payment > $23 per member plus
•
$35 per club for database/website maintenance
fee
No connection with RI Semi Annual Dues
2013 District 7570 DTTS
District 7570
• Procedure:
• Membership as of September 30
• Invoice to club Treasurers by November 1 (Pmail) – copy to
Presidents and Secretaries
• Payment due December 1
• If payment not received by January 1, 5% penalty added
• Auto debit option available
2013 District 7570 DTTS
• Rotary District 7570 Enrollment of
Clubs in Electronic Dues Payments
Club Responsibilities:
1. Complete “Authorization to Collect Dues via electronic Debit” form
and secure Club Board of Directors approval
2. President and Treasurer must sign completed “Authorization to
Collect Dues via Electronic Debit” form
3. Attach a “voided” check or deposit ticket to the completed form
4. Mail or email completed form “voided” check or deposit ticket
to the District Treasurer:
Ron Ferrill
917 Hunting Ridge Road
Treasurer – District 7570
Martinsville, VA 24112-5619
Email: [email protected]
2013 District 7570 DTTS
Electronic Dues Payments (cont)
Club Responsibilities: (cont)
6. Club Treasurer to maintain a copy of transmitted form for Club files.
7. Club to make certain funds are in account to be electronically debited
on or before December 1st.
8. “Authorization to Collect Dues via Electronic Debit” instruction will
remain in force until Club rescinds the authorization.
9. New form must be completed and transmitted whenever Club
changes bank accounts - inform District Treasurer whenever banking
accounts change.
District Responsibilities:
11. Send Club President, Secretary, and Treasurer annual invoice for
Club Dues in October.
12. Send notifications to Club President and Treasurer when electronic
debit will be charged to the Club’s bank account.
13. Execute electronic debits to Clubs’ bank accounts via District’s
banking organization.
14. Follow up with Clubs that have insufficient funds to cover electronic
debit.
2013 District 7570 DTTS
Club Enrollment To Date
Richlands
Wytheville Morning
Bristol Morning
Floyd County
Rocky Mount
Greeneville Morning
Abingdon
Buchanan
Bluefield
Clarke County
Johnson City
Woodstock
Strasburg
Bedford
Buchanan
Russell County
Woodstock
New Market
Radford Noon
Buena Vista
Forest
Bridgewater
Questions?
2013 District 7570 DTTS