Transcript City of Broken Arrow

• Give City Council an overview of CIP and
each department’s major project requests
• Start preliminary discussion about project
priorities from City Council perspective
• Opportunity to ask questions about projects
and request for additional information
The overall goal for Broken Arrow’s capital
improvements effort is:
• A comprehensive capital improvements
program that is used by decision makers to
guide capital investments, make the best
use of limited resources and provide
community facilities that function well and
contribute to the attractiveness, public
health and safety of the City.
• A 5-year plan that identifies City infrastructure
and asset needs
• 1st Year Capital Improvements Budget –
Approved by City Council with adoption of
Fiscal Year 2014-15 budget
• Remaining 4 years are the plan
• General policy direction
• Initiates the planning process
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G.O. Bond
STCI
CDBG
CVB
Loans/Revenue
Bonds/OWRB
• User or beneficiary fees
• Joint development
agreements/
partnerships
• Water, Sewer & Stormwater
• Excess fund balance
• Special Assessment or tax
improvement district
• TIFs
• State and Federal Grants
• Private Sources
• Primary financial planning policy documents
used by municipal governing bodies:
– Annual operating and capital improvement budgets
– Multi-year capital improvements program
– Both documents express a governing body’s policy
priorities
• Capital Improvements Program –
– 5-year look at significant expenditures (>$50K
collectively)
– Includes the upcoming fiscal year and four
successive fiscal years
– Identifies short term and intermediate term capital
improvement and other qualifying expenditure
needs
– Depts. prioritize projects
• Proactive approach to maintaining and improving capital
assets and systematic planning approach for acquisition of
assets
• Consolidates known and expected needs into one document
• Provides opportunity to lay out all needs and identify synergies
• Provides opportunity to improve coordination of capital
improvement projects
• Expands planning horizon so that big surprises are minimized
• Provides mechanism to educate governing body, citizens,
stakeholders and employees
• Provides closer examination of proposed funding options
• Provides transparency in the city’s planning process
• CIP is a team effort; built from the bottom up; that is,
departments and staff craft the CIP with input from the
city manager; and inclusion of City Council adopted
Master and Strategic Plans.
• Provides tool to help build general obligation bond
programs
• Identifies project costs and the ongoing operational
costs
• Provides a record of needs, including unmet needs
• Helps identify areas of need that may be overlooked
• Serves as a basis to examine and identify
financial resources required
• Helps identify resource or funding gaps
• Update of CIP coincides with biennial budget
• Update of CIP every two years provides an
opportunity to update needs, cost projections
and any possible offsetting revenues.
• Governmental and Business Activities sections
• Four main governmental categories:
– General Gov’t – CMO, HR, Development Svcs.
– Public Safety – Police, Fire
– Public Services – General Svcs., Streets
– Parks and Recreation – Recreation, Parks, Cultural
Affairs and Tourism
• Six Business Type Activity Sections
– General Gov’t - HR
– Public Services – Fleet, Eng.
– Water – R&C, Plant
– Sewer – R&C, Plant
– Sanitation
– Stormwater
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Post 1st draft of CIP on website for public access
Complete CIP
Identify “Met” and “Unmet” needs
Present update of CIP at April 15, 2014 Study
Session
• Present proposed CIP at May 6, 2014 City Council
meeting
• Present CIP to City Council for adoption