Transcript IT Desktop Management - Home

IT Desktop
Management
GoToMeeting – Online Meeting Service
Attendee Guide
May 2007
Prepared by
Angela Mars
IT Education and Training
Table Of Contents
What is GoToMeeting
page
4
Features of GoToMeeting
page
5
Attending meetings
page
7
Joining a meeting from an email invitation
page 8
Joining a meeting from an MS Outlook meeting appointment
page
Joining a meeting from the GoToMeeting Web site
page 10
Downloading GoToMeeting
page 11
Installing GoToMeeting
page 12
9
2
Table Of Contents
Logging in to GoToMeeting
page 14
Attendee Components
page 16
Attendee Control Panel
page 17
Attendee Grab Tab
page 18
Leaving a meeting
page 20
3
What is GoToMeeting?
An online conferencing tool that allows remote users to see
what is on your screen in real-time. Users can collaborate on
documents, deliver presentations and securely share confidential
information from anywhere, at any time.
4
Features of GoToMeeting
Up to 25 attendees can be included in one meeting.
Attend impromptu or scheduled meetings.
Integrates with MS Outlook to notify attendees of meetings by email.
Users can host an unlimited number of meetings.
5
Features of GoToMeeting, cont.
Telephone conferencing is available.
Any attendee can be made a presenter.
Attendees can be granted keyboard and mouse control during the meeting.
Attendees can record meetings.
6
Using GoToMeeting
Attending meetings
There are different ways to join a meeting:
1.
Email invitation.
2.
Outlook meeting appointment.
3.
GoToMeeting Web site.
Note: No pre-registration or software installation or
configuration is required to attend a meeting.
7
Using GoToMeeting
Joining a scheduled meeting
from an email invitation
1.
Open the email that contains the meeting
invitation.
2.
Click the link provided in the email.
8
Using GoToMeeting
Joining a scheduled meeting
from an MS Outlook
meeting appointment
1.
Double-click the GoToMeeting
invitation in your MS Outlook
calendar.
2.
Click the link provided in the email.
9
Using GoToMeeting
Joining a meeting from the
GoToMeeting Web site
1.
Open an Internet browser.
2.
Go to: https://www.gotomeeting.com
3.
In the left navigation bar, click Join a
meeting.
10
Using GoToMeeting
Downloading GoToMeeting
If you are a first-time user, you will be
prompted to download the GoToMeeting
software.
If prompted, click Download Software
to allow the download.
11
Using GoToMeeting
Installing GoToMeeting
In the File Download – Security Warning
dialog box, click Run to install the
GoToMeeting software.
12
Using GoToMeeting
Installing GoToMeeting,
cont.
If the Internet Explorer – Security Warning
dialog box apperas, click Run to complete
the installation.
13
Using GoToMeeting
Logging in to GoToMeeting
1.
2.
In the Join a meeting – GoToMeeting
dialog box, enter the Meeting ID
supplied by the meeting organizer.
Click OK.
14
Using GoToMeeting
Logging in to GoToMeeting,
cont.
When the Screen Name and Email –
GoToMeeting dialog box appears:
1.
Enter a Name that identifies you in the
meeting.
2.
Enter your Email address (Optional).
3.
Click OK.
Angela Mars
[email protected]
15
Using GoToMeeting
Attendee Components
After clicking OK on the Screen Name and
Email - GoToMeeting dialog box, you will be
entered into the meeting and the Attendee
Control Panel and Viewer Window will
appear.
16
Using GoToMeeting
Attendee Control Panel
Appears on the right side of the attendees’ desktop and
gives attendees access to meeting functions.
17
Using GoToMeeting
Attendee Grab Tab
Attendees can view presenter desktops fullscreen.
To view the Presenter’s desktop full screen, click
the View in Fullscreen mode button.
18
Using GoToMeeting
Attendee Grab Tab, cont.
Allows attendees to minimize the Control Panel to the
side of their desktop.
To minimize the control panel, click the Close
Control Panel button
19
Using GoToMeeting
Leaving a meeting
1.
Click File on the menu bar.
2.
Click Exit – Leave Meeting.
3.
Click Yes.
20
Q&A?
Educational Requests:
Contact Angela Mars
[email protected]
254-501-3103
Technical Questions:
Contact the IT Help Desk
[email protected]
254-501-3103