Transcript Slide 1
Scheduling a Meeting & Webinar Citrix GoToMeeting and Webinar Roundtable Series www.lsntap.org Overview • Reminders of Using GoToMeeting • Scheduling a Meeting: – From Desktop, Program Tray, Outlook – Managing Recurring Meetings • Editing or Canceling a Meeting • Starting a Meeting • Scheduling a Webinar: – From Program Tray and Online Reminders • To schedule a meeting, – You need an account (email addy and pwd) – You need to install Citrix GoToMeeting on your computer • Only one concurrent meeting at a time per account… – It may not support impromptu meetings – But all meetings for that account will be seen like a coordinated calendar – You can sign up for more accounts if needed. Schedule a Meeting • From Desktop Icon • From Program Tray (What is This? See Slide 10) • From Website (www.gotomeeting.com) Schedule Meeting: Desktop Icon Double-Click and Login Schedule Meeting: Desktop Icon Select Meet Now or Schedule Meeting Schedule Meeting: Enter Meeting Info See Recurring Meeting Box? Recurring Meetings keep a Meeting ID and URL active for 40 days. See Local Time Zone? You can change the time zone if needed. Program Tray Icon: Right-Click to Schedule or Start This is your program tray. The Citrix icon sits here as well. If it doesn’t, drag it there from your desktop. Schedule a Meeting: Program Tray • Right click on icon and select Schedule a Meeting • Enter you account login information • On the Schedule Meeting dialogue box, enter your meeting information and click Schedule • You will be notified your meeting has been scheduled. If you are using MS Outlook or IBM Lotus Notes, a meeting reminder will be generated and give you the option of inviting attendees via a calendar appointment. Schedule Meeting: Enter Meeting Info Schedule a Meeting or Meet Now To Edit a Meeting: Select My Meetings… To Start a Meeting, Select My Meetings… From Outlook • GoToMeeting Toolbar in Outlook • Select Host a Meeting. Schedule a Webinar Desktop Icon, Program Tray, or Website Schedule Webinar: Right-Click Program Tray Icon Schedule a Webinar To Edit or Start a Webinar: Select My Webinars… Schedule Webinar Form Note: When you login, you can see results, surveys, and reports of past webinars. Three Steps to Webinars. Schedule Webinar: Time, Date, Title, Conference Call Service Note: GoToWebinar calls only require each person (organizer and attendee) to pay their own long distance charges. No extra bridging costs. For toll-free, consider InterCall www.lsntap.org/intercall Schedule Webinar: Continued Schedule Webinar: Branding & Logo You can insert your program’s logo and select a theme. This will appear in the “Waiting Room” that attendees see upon joining. Schedule Webinar: Branding & Logo Schedule Webinar: Registration Attendees must register for webinars. You can customize your form. Recap • Schedule a meeting from Desktop or Program Tray (Outlook or Website too) – Click or Right Click and follow prompts • Start a meeting same way (My Meetings..) • Schedule a webinar from Desktop or Program Tray (or Website too) • Start a webinar same way (My Webinars..) Resources • LSNTAP.Org (www.lsntap.org) | Click LegalMeetings and Getting Started & How To