Transcript Welcome! [lsntap.org]

LegalMeetings:
Recording, Editing & Posting
Rachel Medina
 Leah Peabbles
 David Bonebrake

A few notes about today’s training

Please note this is an advanced training. If you require
clarification, kindly raise your hand.

There are many different solutions to recording, editing
& posting trainings into a archive. This training is
designed to provide steps that are most compatible
with G2M / G2W. Every technology highlighted in this
training is available to your program for free!

Other recorded materials that are substantially shorter
in run time and smaller in file size have many more
hosting option such as youtube.
Agenda

Why Record Meetings?

How to Set-up, Record, and Manage the Meeting

Editing a Recording Using Movica

Optimize for the Web
(Plus Hosting & Embedding Options)

Support
Why record a meeting?

Meetings:
◦ Not everyone could make it to the meeting
◦ You forgot to “take notes”

Screencasts:
◦ Record short on-demand tutorials for your
staff on a variety of topics.
◦ Record short infomercials for use on your
website
How to Setup, Record, and
Manage Meetings
Setting Up GoToMeeting &
GoToWebinar for Recording
Recording in GoToMeeting

In the top panel
navigation, click
on “view.”

Enable
“recording.” Be
sure that the
word recording
is checked.
Choose the Correct Preferences
[File][Preferences][Recording]
.WMV format is
highly
recommended.
 The “GoTo”
format can not
be edited or
privately hosted.
 Be sure audio
recording is
checked.

G2M Recording in progress
Audio
preferences can
not be changed
once recording
begins.
 Be sure you
have selected
the proper file
transfer location
beforehand.

Recording in GoToWebinar

In the top panel
navigation, click
on “view.”

Enable
“recording.” Be
sure that the
word recording
is checked.
Choose the Correct Preferences
[File][Preferences][Recording]
.WMV format is
highly
recommended.
 The “GoTo”
format can not
be edited or
privately hosted.
 Be sure audio
recording is
checked.

G2W Recording in progress

Audio preferences
can not be
changed once
recording begins.

Be sure you have
selected the
proper file transfer
location
beforehand.
Recording
Click “Start Recording” to start
 Click “Stop Recording” to stop

Managing the Recording:
Important Recording Tips
Only those phone attendees who have
successfully entered the audio pin will be
recorded.
 Only someone designated as an
organizer may record!
 You may have multiple organizers in both
GoToMeeting & GoToWebinar.

Post Recording Tips
Please be patient. It may takes a few
minutes before your recording file begins
converting.
 Please remain patient! If it was a large,
robust training, it may take up to sixty
minutes for the transfer to be completed.
 Make sure you know where the file is
stored.

Keep Your Recordings Organized



They can be stored on
a computer hard drive
or in a shared storage
area.
Most recordings should
be less than 100MB in
file size.
If the recording
organizer is not the
editor / poster, you can
use yousendit.com (or
similar service) for
transferring files.
Editing a wmv file generated
through G2M or G2W
NTAP recommends that Movica be
used for .wmv file editing
Editing in Movica
Download Movica
(http://movica.en.softonic.com)
 Open your .wmv file in Movica (your
meeting will be in your Documents
folder)
 Use selection markers to choose where
you would like to edit the video
 Save new video
………………….Let’s see a demo!

Creating Web-Optimized Versions of
GoToMeeing/GoToWebinar Recordings
Our Goal: Lossless Conversion
Step 1: Check WMV File Properties
Step 2: Download Format Factory
(http://www.formatoz.com/)
to convert file from WMV to FLV (Flash)
Step 3: Add File and Configure Output Settings
Step 4: Upload to Screencast.com or
YouTube
Screencast.com
●
●
●
●
Free and Paid Accounts ($10/month)
Videos can be password protected or
publicly accessible
Can be viewed through the
Screencast or embedded on the site
Allows owners to retain most rights to
the file
YouTube
●
Standard and nonprofit accounts
●
10 minute length limit
●
YouTube HD doesn't seem to improve
GoToMeeting recordings
Don't Fret!
There's NTAP's Help Desk
http://www.lsntap.org/helpdeskchat
Or…sign up for the
Legal Meetings Roundtable
Date/Time:
Feb 11 2010 - 11:00am - 11:00 am Pacific
 Join here:
https://www1.gotomeeting.com/join/995292408
 Use your microphone and speakers (VoIP) - a
headset is recommended. Or, call in using your
telephone.
Dial:(215)-383-1005
Access code: 995-292-408
Audio PIN: Shown after joining the meeting
