Transcript CALPADS and TIDE for LEA Admins
CALPADS Update
TOM TORLAKSON
State Superintendent of Public Instruction
State and Federal Program Directors’
Cindy Kazanis, Director Educational Data Management Division September 17, 2014 CALIFORNIA DEPARTMENT OF EDUCATION
Tom Torlakson, State Superintendent of Public Instruction
Agenda
TOM TORLAKSON
State Superintendent of Public Instruction • CALPADS Overview • Student Test Registration • 2014–15 Timeline • Foster Youth Data Match • Contact Information 2
CALPADS Overview
TOM TORLAKSON
State Superintendent of Public Instruction • Student level data collection system • Fall 1, Fall 2, End-of-Year 1-4 • Authoritative source for student demographics, enrollment, and program data • Assessments • State and federal reporting requirements 3
TOM TORLAKSON
State Superintendent of Public Instruction
Census Day
CALPADS Overview
2014 –15 Collection Windows Primary Data Collection Window Certification Deadline Fall 1 Fall 2 End of Year 1-4
October 1 • • • • •
Enrollment Graduates/ Dropouts Immigrants English Learners Free or Reduced Price Meal (FRPM) Eligible
October 1 • • •
Course Enrollment Teachers English Learner Services
n/a • • • • • •
Courses Grades Career Technical Education Program Participation Discipline CAHSEE Waivers and Exemptions
October 1 to December 12 December 12 December 13 to February 13 October 1 to March 6 June 1 to July 31 March 6 July 31
Amendment Window
March 7 to April 2 August 1 to September 4 4
TOM TORLAKSON
State Superintendent of Public Instruction
Student Test Registration
• • • •
CALPADS
is the
sole
source for student demographic, enrollment, and program data for the student test registration system known as the
Test Operations Management System (TOMS)
All updates must be made in CALPADS. LEAs cannot update student demographic, enrollment, or program data in TOMS.
Student accommodations and designated supports are
not collected
in CALPADS.
Student accommodations and supports
cannot
be uploaded by the LEA until CALPADS data is available in TOMS. (e.g., new enrollments must be uploaded to TOMS prior to accommodations for the newly enrolled student.) 5
TOM TORLAKSON
State Superintendent of Public Instruction
Student Test Registration
• Smarter Balanced – Interim – Summative • Pre-Identification (non-Smarter Balanced assessments) • Charter schools – Direct funded: Test independently (per
EC
Section 60603) – Locally funded: Test with Authorizer (per CAASPP Regulations) 6
TOM TORLAKSON
State Superintendent of Public Instruction
Student Test Registration
Local Educational Agency
Student-level CALPADS submission
CALPADS
Student-level accommodations * Student-level test registration
Test Operation Management System (TOMS)
* Reference Smarter Balanced
Usability, Accessibility, and Accommodations Guidelines (
http://www.cde.ca.gov/292859) 7
TOM TORLAKSON
State Superintendent of Public Instruction
CALPADS to TOMS
Data Loading Process
Continues through testing window
4 1
START CDE’s Nightly Extract of student level data from CALPADS Operational Data Store (ODS) and uploads to TOMS.
Updating CALPADS ODS with Demographic, Enrollment & Program data 2
LEAs review TOMS, verify data uploaded, and submit designated supports and accommodations to TOMS directly TOMS automated process determines any updates, deletes, and adds
3
8
2014 –15 Timeline
TOM TORLAKSON
State Superintendent of Public Instruction July 1, 2014
Begin CALPADS enrollment
Oct 1, 2014
CALPADS Fall 1 And Fall 2 Open
Sep 17, 2014
CALPADS Training for CAASPP
Dec 12, 2014
CALPADS Fall 1
March 6, 2015
CALPADS Fall 2 Certification Deadline
April 2, 2015
certification deadline Fall 2 Amendment Window Deadline
Feb 13, 2015
Fall 1 Amendment
June 1, 2015
CALPADS End-of-Year opens
July - June
Window Deadline
July 1, 2014 January
Operational Data Store (ODS)-CALPADS LEA administrators maintain current enrollment
June 30, 2015 9
CALPADS to TOMS
TOM TORLAKSON
State Superintendent of Public Instruction •
What is CALPADS sending to TOMS?
– CALPADS sends all open enrollments with Enrollment Status = 10 or 30, for Grades K-12. • Concurrent Enrollments (CCEs) – the record with the most recent enrollment will be sent to TOMS.
• Short Term enrollments: need to exit students – The following slides will show a mapping from the TOMS Test Registration expected fields to the CALPADS field element that is used to populate and/or derive the information.
–
NOTE: Independently Testing Charters
are NOT the same as Independently Reporting Charters in CALPADS. Some charters may be testing differently than how they report to CALPADS.
10
Foster Youth Data Match
TOM TORLAKSON
State Superintendent of Public Instruction • Weekly match with Department of Social Services and CDE to begin in late Fall 2014 • Match will identify students are currently in the foster system in CALPADS and will include: – Whether the student is living at home receiving family maintenance services, or living in a placement outside the home – Contact information for the foster student's social worker and educational representative • County offices of education will have the ability to see all the foster students in their county, which will help counties work with their LEAs to coordinate services for these students 11
TOM TORLAKSON
State Superintendent of Public Instruction
Contact Information
California Department of Education CALPADS Operations Office
916-324-6738 [email protected]
http://www.cde.ca.gov/ds/sp/cl/
Service Desk (Operated by CSIS)
916-325-9210 [email protected]
http://csis.fcmat.org/ 12