Transcript Document
State Steering Team Meeting
May 3, 2011
NASDME Conference
New Orleans, LA
WELCOME AND
INTRODUCTIONS
Norma Cregan, Kansas
Lead State
AGENDA
Welcome and Introductions
Norma Cregan, KS Lead State
Data Collection and Evaluation
Susan Durón
SOSY Data Base
John Farrell
Technical Support Team Work
and Update
Tracie Kalic
Product Development
Brenda Pessin and Bob Lynch
Planning for Year 2
Tracie Kalic
Budget Discussion and Planning
Norma Cregan
Planning for the Future
Tracie Kalic
Communication
Future Meeting Dates
DATA COLLECTION AND EVALUATION
1.
Update on FII activities
2.
Data collection expectations
3.
Interim Annual Performance Report (APR)
FIDELITY OF IMPLEMENTATION INDEX (FII) FOR THE SOSY MEP CIG
(YEAR 1: 10/1/2010 THROUGH 9/30/2012)
Person(s)
Responsible
Activities
Implementation Level
Timeline
Progress
1
2
3
4
5
Objective 1 – Increased number of services for SOSY
1.1
1.2
1.3
1.4
1.5
Share State systems for working with OSY (Note: TK will contact States around their systems for
working with OSY, CNA, and SDP; what they are doing, what their needs are to build State
profiles—also see 1.12 and 1.1.6)
SST, C
Ongoing
O
√
C
Ongoing
O
√
Hire a project coordinator with experience with OSY/migrant education
KS,SST
12/10
C
Collaborate with HEP/CAMP, NPC, NCFH, and ALRC on the identification process to recover OSY
(Note: BL met with Bobbi Ryder in Jan. NCFH is identifying States collaborating on MEP and
migrant health and will be writing a white paper. ALRC is preparing audio enhancements and
preparing guidelines for those States preparing their own audio enhancements. Also, they are
scheduling a meeting with HEP/CAMP to create a literacy curriculum.) Bob Lynch and TC met with
Javier Gonzales to create a pre-GED series of reading lessons. HEP/CAMP will pilot and National
PASS Center will develop materials. BL wrote a white paper on Reading on the Move.
SST,C
Ongoing
O
Contract project evaluator
KS
10/10
C
√
1.6
on the website)
D
10/10
C
√
Analyze State resources and assist each State to develop an OSY plan (Tracie visited WA State to
discuss State participation and resources on 3/10/11 and will be visiting MN on 3/29/11. State webinars
on 2/28/11 and 3/3/11 for MT, MS, FL, IN, MA, WA, ID, MD, AR, IL, KS, NY, MN, VT)
Identify members of the State Steering Support Team (Note: This will be updated
√
√
1.7
Identify members of the Technical Support Team and content experts
D
11/10
C
√
1.8
Adapt/disseminate SOSY needs assessment tools (Done through the SOSY profile. Developed an
instruction sheet to go with it. Also, a Service Delivery Plan was developed. This is posted on the
SOSY website).
E,C,SST
3/11
C
√
Develop tools for data reporting
E
12/10
C
√
1.9
5
FII HIGHLIGHTS
As of 4/18/11, SOSY is on target to
accomplish its activities
Objective 1 – Increased number of services
for SOSY
Objective 2 – Larger number of migrant
OSY served
Objective 3 – Increased number of OSY
who met performance standards on Stateidentified achievement assessments and/or
identified education or career goals
6
FORMS AND SURVEYS FOR THE
EVALUATION
State MEP Director Survey - This online form
is required and is due September 20, 2011
SOSY Tracking Form / OSY Tracking Form –
This optional tracking Form is for state data
collection efforts. It is not an online form and
must be printed out before using.
Student Profile (English and Spanish) – Each
state is required to complete the OSY Student
Profile sheet on as many OSY students as
possible. Minimum data elements are
included but states may add additional data
elements.
7
YEAR 1 INTERIM ANNUAL
PERFORMANCE REPORT
(APR)
APR COVER SHEET
SOSY PROGRAM EVALUATION
Submit signed Cover Sheets
via overnight (or 2nd day) delivery to:
Susan Durón
META Associates
518 Old Santa Fe Trail
Suite 1-208
Santa Fe, NM 87505
(303) 550-3333
9
SOSY Year 1 Interim APR
The APR is due to OME on a date to be determined
(May or June 2011)
It will be submitted by Kansas (Lead State)
The only requirement for states is a signed Grant
Performance Cover Sheet with items 3, 4, 5, 6, 7, 11,
and 12 completed
10
Year 1 Interim APR
SOSY Consortium
META will complete and email each
State’s cover sheet as soon as the OME
request for the APR is sent to states
A draft report will be emailed to states
3-4 weeks prior to the APR due date
11
SOSY DATABASE
Update from John Farrell
STRUCTURE OF
TECHNICAL SUPPORT TEAM
Curriculum &
Material
Development
ID & R
SOSY Technical Support
Team
Training
Technical
Assistance
TST UPDATE
Work groups have produced the following
Successful Practices for Website Submission
SOSY Educational Resource Rubric
ID&R Strategies
Curriculum Updates and Mini-Lessons
OSY Profile Data Analysis
OSY Blog
IDENTIFICATION AND RECRUITMENT
Members: John Farrell (KS), Barbie Patch (NH), Ray Melecio
(FL), Bruce Wright (SC), Sarah Mullin (IN), Kathleen Bibus
(MN)and Kiowa Rogers (NE)
Address indicators
1.4 Collaborate with HEP/CAMP, NPC, NCFH and ALRC on the identification
process to recover OSY
1.10 Develop SOSY ID&R Strategies and materials
For your review: SOSY ID&R Strategies document
In the works: 3 other documents
Agricultural Trends Newsletter – published 6 times per year
CURRICULUM AND MATERIAL
DEVELOPMENT
Team Members: Brenda Pessin (IL), Bob Lynch
(NPC), Lupe Ledesma (WA), Kelsey Williams (ID),
and Dee Condon (NE)
Overview of Curriculum Materials- Bob and
Brenda
Mini lessons
SOSY Audio index
Audio Enhancements from ALRC
SOSY BLOG
Purpose: Increase
networking and
collaboration
opportunities
How to sign up as
members
Expectations
Monthly topics: Need
states to sign up
TRAINING WORK GROUP
Team members: Sonja Williams (NC), TJ Sparling (NY),
Sarah Mullin (IN), Emily Hoffman (MA) Jessie McKenzie
(MS), Mike Rea (MT) Kiowa Rogers (NE), Lysandra LopezMedina (PA), Jessica Castandea (TN)
Address FII indicators:
1.11 Train 2 staff per state on SOSY using a TOT model
3.7 Prepare a state Training of Trainers guide on OSY
TOT Manual Description
TECHNICAL ASSISTANCE WORK GROUP
Members: Erin Shea (VT), Jorge Echargary (FL), Andrea Carter (KY),
and Margarita Colindres (CO)
Address FII Indicators:
1.14 Provide TA to SEAs on building services to OSY
1.15 Devise strategies and tools for including OSY in State CNAs and SDPs
2.4 Provide TA to Consortium states through the TST (3x per year)
Assist in development of and participate in SOSY Webinars
Analyze OSY profile data from 6 member states
Working on developing Services Matrix tool
PLANNING FOR NEXT YEAR
Discussion of Dissemination event
Combination of TOT and Dissemination
event
Other needs
Planning Committee
SOSY BUDGET
2011-2012 SOSY budget
Consortium fees
Combining Training of Trainers with the
Dissemination event
2 versions of Dissemination event budget for your
consideration
MOUs
PLANNING FOR THE FUTURE
What would you like the Consortium
to focus on in the future to best meet
your state’s needs in providing support
to OSY?
MOST PRESSING NEEDS FOR THE FUTURE
INPUT FROM TST
All states define OSY
consistently for CSPR and MSIX
(child count, service) [19]
Develop general tracking and
assessment methods (ESL levels,
etc.) [17]
Implement a method of
documenting and replicating
inter and intra state
coordination [11]
Search function on OSY
website, continue enhancing site
– add rubric – beginner level,
etc. [9]
Track recovery youth (former
OSYs) [8]
Continue collection and
dissemination of materials and
strategies [7]
Address the needs of
indigenous groups, i.e. Oaxacan,
Haition [7]
Define ELL profile (low,
medium, high) [4]
PLAZAS/Mexican diploma [3]
COMMUNICATION
SOSY Quarterly Newsletter
Monthly Communication with SST
Monthly Conference Calls with TST
Schedule of meetings for next year
THANK YOU
Please contact me with any questions or if your
state would like technical assistance.
[email protected]
For other information:
www.osymigrant.org
http://osymigrant.blogspot.com/