Transcript Technical Support Team Meeting

Technical Support Team Meeting
May 8-9, 2014
Chicago, IL
www.osymigrant.org
Agenda
May 8
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Welcome and Introductions
SOSOSY Consortium Update
Update from APR meeting with OME
ACReS Update
ACReS Online Questions
Website Update Discussion
Standardized Assessment Options for OSY - Brenda Pessin
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Dissemination Event Planning
-Dissemination Event Planning Committee
Dissemination Event Theme
Select meeting dates and location for Year 3
Work Group Assignments
Work Group discussion of timeline for completion
Work Group focus time and action planning
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Work Group time
Q and A session and Wrap-up 5:00 pm
www.osymigrant.org
-Kelsey Williams
- Sonja Williams
Expectations for Our Time
• Update TST about recent OME Monitoring, ACReS
Online, Survey Monkey
• Share new Standardized Assessment Options for
OSY
• Plan Dissemination Event
• Plan for completion of current projects
• Discuss OSY definition and data accuracy
• Decide on Year 3 activities
• Provide networking opportunities and
opportunities for technical assistance
www.osymigrant.org
SOSOSY Updates
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OME Monitoring
NASDME presentations
Survey Monkey for Piloted materials
Youth Assessment Score Sheet-Math MATTERS
ACReS online course
– 6 units
– Professional Development videos
• Year 3 Planning
www.osymigrant.org
ACReS Online–Kelsey Williams
• Every state has been given access
• Professional development videos
• Support and questions
• User: academic
• PW: skills!@3
www.osymigrant.org
Website Discussion- Sonja
Williams
• Review of survey data
• How can we improve the accessibility of our
website?
• What changes do you recommend?
www.osymigrant.org
Goal: Improving the Website
• How is the website working?
• What are the positives?
• Are there any issues?
• Suggestions for improvement
Basic statistics
Unique visitors
940
920
900
880
860
840
820
800
780
760
Jan-14
Feb-14
Mar-14
Apr-14
NC Staff Survey Information
• 35 surveys; 20 answered
• Still coming in!
Frequency of use
What is your major role in MEP?
Other Roles: VISTA, OSY Coordinator, Lead Teacher
What kind of information do you look for
on the SOSOSY website?
How easy is it to find what you
are looking for on the SOSOSY
website?
Which of the search features
was most helpful?
Rating website features
1 “poor” for visual appeal; “fair” ratings for search (4), ease of use (3),
organization (1), and value/relevance (1).
If you could do one thing to improve the
SOSOSY website, what would it be?
• Making instructional material in general.
Example: Some of the downloads are
specific to a state. Can it just not made in
general? Example: Instead of saying
welcome to Georgia's Migrant Education
Program, just say Welcome to the Migrant
Education Program. Include links to
Audacity, it is a program where changes can
be made to audio and additional information
about the current state can be added.
One change…..
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Nothing , it's great , always find what I'm looking for.
Not that I can think of.
Photos
none
Nothing
I don't know that I have any standing to say change
anything, but if I may encourage advertising the audio
files of the ESL lessons more. Especially for any district
that does not have an MEP or the Rosetta Stone. Pretty
cool.
One change…
• Better pictures on the home page of actually OSY (the
pictures seem generic)
• Online networking tools like contact information for people
working with OSY around the country---or maybe some sort
of log of statistics of which states or counties are visiting the
page.. It would eventually be great to have more work
samples or videos or products of what people have been
done. At NASDME I attended a workshop about digital
storytelling with OSY. They had the interview q's used, the
display materials, pictures of their exhibit, etc. Instructions
on how to do activities like that, or work samples/products of
activities would be great. Also, materials on goal setting used
with OSY and other materials in that secret OSY consortium
train the trainers book would be great to share!!
One change…
• I think the website is very organized and the
information is clear. I can't think of anything
that I would change.
• Pages are too hard to follow; some material is
out of date
• Happy with information that we have. Just
have to learn how to use it with ease.
Takeaways….
• Extend survey to other consortium and nonconsortium states.
• Search, visual appeal, and ease of use had the lowest
rankings.
• Considerations:
– Recruiters are using the most, but the most visited
information is about teaching.
– Photos and artwork
– Samples and instructions for use
– Audio files
OSY Standardized Assessments–
Brenda Pessin
• List of standardized assessment options for OSY
• Used to determine where a student should begin
(programmatically or instructionally)
• Contains the following information for each assessment:
1. Type of student
2. Content of Test and Skills Assessed
3. Test procedures
4. Test components
5. Training for testers
6. Advantages/disadvantages for MEP
www.osymigrant.org
Dissemination Event Planning
• Preconference
• Keynote speaker
• Determine what topics we want for the
following:
– Instruction/Curriculum
– Assessment/ Partners
– Technology
– Identification and Recruitment
– Support Services/ Other
www.osymigrant.org
TST Work Groups
• Training Work Group
• Mentoring Work Group
• Curriculum and Materials Work Group
• ID&R Work Group/ State Case Study Work
Group
• Technology Work Group
www.osymigrant.org
Assignments
• Provide a written summary of your group’s
main goals for your time together
• Need to include specific deadlines for Tracie
www.osymigrant.org
Assignments
Mentoring
• Detailed plan for SOSOSY 101
• Review of mentoring evaluations
• Plan for next year and continuation of support
• Timeline with deadlines included
www.osymigrant.org
Assignments
Training
• Regional Support- provide a list of states and
their assigned training mentor
• Detailed list of professional development for
trainers
• Include topics, dates, and lead person
www.osymigrant.org
Assignments
Curriculum/Materials
• Review Equity Panel comments and make
determinations
• Provide detailed story boards for professional
development videos and deadlines
• Determine focus of ALRC developed video
• Next steps
www.osymigrant.org
Assignments
ID&R
• Finalize all ID&R Competency assessments
• Draft Advanced ID&R Competency assessment
• Decide on how maps will be used
www.osymigrant.org
Assignments
OSY Case Studies/Continuum of Services
• Determine focus of group’s work
• Review OSY Plan Template and determine
what questions should be addressed
• Review proposed activity list for Year 3
www.osymigrant.org
Assignments
Technology
• Detailed plan of focus for each of the areas
assigned
• Timeline with deadlines included
www.osymigrant.org
Meeting Planning
• Winter meeting
• Proposed dates
– January 21-22
Charleston, SC
• Spring meeting
• Proposed dates
– April 14-15
Santa Fe,NM
www.osymigrant.org
Agenda
May 9
• OSY Data Update - Brenda Pessin, Barbie
Patch, Kathleen Bibus, Emily Hoffman and
John Farrell
• Year 3 Planning Discussion
- Susan Duron
• Report out on work group progress
• Group feedback and discussion
• Wrap-up and meeting adjourns at 12:00 pm
www.osymigrant.org
Using Data Effectively
How do we ensure that:
• OSY are properly coded and reflected in state
and national MEP data?
• We are communicating the most accurate
data among ourselves to assist with ID&R and
provision of services to OSY?
www.osymigrant.org
Data Questions
• How do we ensure that we are communicating
among ourselves the most accurate data?
• How do we ensure that national reporting is
accurate?
www.osymigrant.org
SOSOSY Year 3 Plan Basics
• Purpose: Respond to the change in the
maximum project period for the MEP CIG
program from 2 to 3 years
• Procedure: Submit a plan by 6/1/14 listing the
“activities each CIG State will accomplish
during a third year of funding, including the
evaluation activities”
• Requirement: Submit a final APR by 12/30/15
that covers all 3 year of SOSOSY
Let’s
Review
the Plan!
Goals of the Year 3 Plan
1) Put an infrastructure in place to continue the
work of the CIG
2) Develop, monitor, and assess the quality of
implementation of CIG activities
3) Provide staff development to build State
capacity
4) Disseminate successful and promising
practices; share lessons learned
(1) Key Features of the Plan
• Focus on implementation
Critical review of materials and revision of
existing SOSOSY products
Development of tools to measure the
quality of SOSOSY materials implementation
through observing and rating using a QII
Other ideas to focus on implementation?
(1) Other Ideas
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(2) Key Features of the Plan
• PD to support SOSOSY products/practices
Delivered through models such as TOT, TA
“triage”, webinars, and state/regional
training events
Topics include ACReS, overcoming ID&R
challenges, concrete learning strategies for
OSY, etc.
Other PD ideas?
(2) Other Ideas
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(3) Key Features of the Plan
• Enhancements to existing materials through
technology and supports for trainers
Examples of lesson plans and unit plans
Short training videos to model how to
implement and use instructional techniques
followed by time for student and practice
Expanded content-based assessments
Expanded TA network
Other enhancement ideas?
(3) Other Ideas
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(4) Key Features of the Plan
• Cross-training with other CIGs
Feature SOSOSY-developed materials during
joint dissemination webinars, SST and TST
meetings, conferences, etc.
Other cross-training ideas?
(4) Other Ideas
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(5) Key Features of the Plan
• OSY-specific management tools
Continuum of services and solutions to
address the diverse situations faced
(Continuum of Services Matrix)
Management tools for OSY program
administration (Program guide, how-to
handbook, job-specific briefing cards)
Clear descriptions/definitions of OSY
Other management tool ideas?
(5) Other Ideas
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And now . . .
The SOSOSY Goals, Measurable
Objectives, Activities, Performance
Measures, CIG States Responsible, and
Timelines Chart
T H E Chart
• The chart represents the project design
• Four goals
1) Review and revise materials
2) Provide PD and TA to support teachers
and administrators who serve OSY
3) Disseminate effective/promising practices
4) Increases services to OSY and increase
the achievement of participating OSY
Activity
• In your small group, Review your assigned
goal.
• Identify a recorder/reporter. Record your
group’s recommendations for edits, additions,
deletions, enhancements, etc.
• Write directly on your page.
• You have 20 minutes.
• Post your page when finished.
De-brief on the Project Activities
Evaluation Activities
• Includes a Final APR on all 3 years (formative
and summative evaluation of project goals
plus the GPRAs
• Includes a chart on SOSOSY intended
outcomes, measures, and the qualitative
and quantitative data to be collected
• Includes a data collection tools chart
What’s on the Horizon?
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Dissemination Event planning
Year 3 Finalization
Mentoring work
Trainer support via webinars and other just-in-time
professional development
• Integration of technology
• New ID&R tools
• Professional development for instructional support
www.osymigrant.org