Transcript Technical Support Team Meeting

Technical Support Team Meeting
September 12-13, 2013
Clearwater, FL
www.osymigrant.org
Agenda- September 12
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Welcome and Introductions
SOSOSY Consortium Update
OSY Screener Update- Brenda Pessin (IL)
Discussion of pre/post assessments and data collection
Debrief from Training of Trainers and discussion of state training plansTOT teams
ID&R discussion- Erin Shea (VT)
Instructional Technology and ACReS Online Course- Kelsey Williams (ID)
Work Group focus time and action planning
Create work group achievement summaries for State Steering Team
Work Group Time
Wrap-up
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TEAM NORMS
1. Be fully committed to the work and will demonstrate this
commitment by meeting agreed upon deadlines,
participating/attending meetings and calls until outcomes/goals are
fully met.
2. Leave each meeting with tangible products/achievements
synthesizing our meeting outcomes.
3. Use included reflection time to promote spontaneous, creative
discussion
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Consortium States
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Alabama
Colorado
Florida
Idaho
Illinois
Kansas
Kentucky
Massachusetts
Minnesota
Mississippi
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Nebraska
New Hampshire
New Jersey
New York
North Carolina
Pennsylvania
South Carolina
Tennessee
Vermont
Wisconsin
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SOSOSY Partners
Partner States
• Alaska
• Arkansas
• Georgia
• Maryland
• Missouri
• Montana
• Washington
Partner Organizations
• National PASS Center
• National HEP/CAMP
Association
• National Center for
Farmworker Health
• Adult Learning Resource
Center
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SOSOSY Objectives
• 90% of staff will report increased capacity to deliver
SOSOSY services
• 25% more services will be delivered to OSY enrolled
in programs leading to graduation and GED and/or
services to meet identified education or career goals
• 25% more OSY that participate in SOSOSY
instructional services will demonstrate a 20% gain
between pre/post on content-based assessments.
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Expectations for Our Meeting
• Update TST about new materials, including ACReS online
course
• Provide work groups with time to complete their assigned
tasks
• Integrate the use of technology into the work of the TST
• Prepare work group achievement summaries for State
Steering Team
• Discuss needs of Consortium in the future
• Provide feedback on OSY State Plan, SOSOSY Equity Review
and CIG Collaboration
• Provide networking opportunities and technical assistance
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TST Work Groups
1. Training
2. Curriculum
3. ID&R Product Development (Previously
Assessment Work Group)
4. Mentoring
5. Technology
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SOSOSY Updates
• TOT- Congratulations to all the trainers and
the Training Work Group
• Pre/post assessments
• New curricular materials
– Write Now
• ACReS online course
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OSY Screener – Brenda Pessin (IL)
• Revised Screening Tool (includes instructions,
score sheet, and expanded tool)
– provides more detailed instructions
– separates the following components: administration
instructions, score sheet, and instrument
– includes optional screening for higher literacy levels
(in English and Spanish)
• Video and Viewer Guide (shows students of
various levels being screened for language
proficiency)
• Pilot of Tool and Process
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Pre/Post Assessments
Goal 3/Project Objective 3
Achievement gain by OSY in 20 Consortium states between pre- and post on content-based
assessments
Measurable Outcome(s)/Performance Measure(s):
3.1 An average of 25% more OSY that participate in SOSOSY instructional services will
demonstrate an average 20% gain on content-based assessments between pre- and post-test.
Expected Outcome: On average, 25% more OSY demonstrate gains between pre- and post on
content-based assessments.
Expected Student Gains: 20% average gain on content-based assessments between pre- and post.
Baseline Data to Measure Progress: Baseline will be determined upon completion of SOSOSY
content-based assessments in the spring of 2013 and again in the fall of 2014 in the 20 SOSOSY
states.
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Data Reporting
From the Director/Coordinator Survey:
Question #4: Number of migrant OSY improving their skills on a SOSOSY content-based assessment.
2012-13 (baseline)
Number of OSY
participating in
SOSOSY
Number of OSY
pre/post-tested
Number of OSY
making a gain
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Number of OSY
making a gain
of 20% or more
Pre/Post Assessments
• What has been the response by service
providers?
• What suggestions do you have in regard to the
assessments?
• How would you rate the ease of
administration? Suggestions? Data Collection?
• What does the data tell us so far?
• How are service providers using the data?
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TOT Debrief
• Thank you to Sonja Williams, Emily Hoffman,
Kathleen Bibus, Brenda Meyer, and Jorge
Echegaray
• State Training Plan discussion
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ID&R Discussion
• 1.7 Develop SOSOSY ID&R strategies and
materials
• ID&R Tip Sheet
• Field-based Recruiting Guide
• What is needed in terms of ID&R for the OSY
population?
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ACReS
• Academic and Career Readiness Skills course
developed by Kansas
• Online version – Kelsey Williams
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Work Group Focus
• Development of Work Group Summaries
• Update of action plans
• Your group’s 3 main goals for this
meeting
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Agenda- September 13
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Discussion and planning of CIG Coordinaton- Bob Lynch
Colorado OSY Bundle- Brenda Meyer
State OSY Plan- Feedback
SOSOSY Equity Review Process report- Jennifer Almeda (SC)
SOSOSY Continuous Improvement Process
Finalize work group achievement summaries
Group feedback and discussion
Plan for State Steering Team meeting
Finalize future meeting dates and location
Wrap-up
Meeting adjourns at 12 pm
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OSY Bundle
• Brenda Meyer
• Colorado’s use of the OSY profile and other
data points
• Integrated into one data base
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Training Work Group
Take-Aways
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CIG Coordination
• Coordinate efforts among the 4 funded CIGs
to maximize resources and help ensure that
SOSOSY practices and products are widely
disseminated
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Mentoring Work Group
Take-Aways
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STATE __________________________
State OSY Planning Template*
Using the data from the OSY Student Profiles, OSY Tracking Forms, SOSOSY curriculum-based assessments, and
other reliable data sources, determine OSY needs statewide, and develop a plan for programs and services to meet
the identified needs of OSY in your state.
OSY needs exist in the areas of:
□ Instructional Services Needs
□Pre-GED/GED
□High school diploma
□Life skills
□ESL
□Postsecondary, Career, Workforce Readiness
□Other: ____________________
□Other: ____________________
□Support Services Needs
□Materials
□Nutrition/Health
□Translation/Interpreting
□Transportation
□Other: _________________________
□Other: _________________________
□Other: _________________________
Assessment Results
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What do the results of the SOSOSY curriculum-based assessments reveal?
Did OSY that participate in SOSOSY instructional services gain at least 20% between pre- and post-assessment? Yes
What other assessment results are available for OSY? What do they show?
Comprehensive Needs Assessment
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What concern statements have been developed for OSY in your state?
How have the concerns been translated into solution strategies for OSY?
If the data are not included in you state’s CNA, what plans do you have for inclusion and what are the timelines?
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State Context and Resources
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What are the human and fiscal resources that are available to design and implement programs and services based on the
identified needs of OSY?
Who are the local, regional, state, and federal collaborating partners that can bring resources to your programs and services
for OSY?
What are the state initiatives that support programs and services to OSY?
Professional Development
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What professional development is needed to support programs and services to meet the needs of OSY in your state?
What are the professional development and technical assistance needs of administrators, instructors, recruiters, and others
who provide services to OSY in your state?
What resources are needed for professional development to serve OSY?
Service Delivery Planning
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Based on the identified needs, what objectives/measurable program outcomes (MPOs) and strategies does your state
employ? Or if you have MPOs in place for OSY, will you be revising them based on more recent data?
If MPOs for OSY are not included in your state’s SDP, what plans do you have for inclusion and what are the timelines?
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Curriculum Work Group
Take-Aways
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Equity Review Process- Jennifer
Almeda (SC)
• Review all materials using an equity process to
eliminate language or procedures that are
exclusionary, put out guidelines to ensure
equal educational opportunities and
affirmative action for OSY, and follow the
strategies put forth in the Federal guidance for
Section 427 of GEPA
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ID&R Product Development
Take-Aways
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Continuous Improvement Process
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• The outcomes of SOSOSY are documented through monthly coordination meetings,
twice a year steering team mtgs, at least 4 times/year TST and workgroup
meetings/webinars, quarterly newsletters, and annual performance reports.
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• SOSOSY states collect and review OSY implementation, outcome, and demographic
data during meetings, webinars, and in workgroups for the consortium as a whole
and disaggregated by state.
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• Based on the data, the implementation features of SOSOSY are reviewed to
determine fidelity of implementation. Where implementation is not faithful,
adjustments to the program are made.
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• The results of the continuous improvement model are used to design and implement
professional development to increase staff effectiveness to serve OSY and carry out
SOSOSY activities.
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Technology Work Group
Take-Aways
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Consortium Needs
• Possible year 3 of SOSOSY
• What are the needs of the Consortium now
and in the future?
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Next Steps
• Director/Coordinator Survey due September
20
• State OSY Aggregate Profile data due
September 30
• Next TST meeting:
– January 14-15
– Spring meeting?
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