Transcript Slide 1
Unclassified Payroll & Benefit Specialists:
Jen Schermitzler & Monica Winter
Jen Schermitzler • • • ASLS – Administrative and Student Life Services Division CAHSS – College of Arts, Humanities and Social Sciences CEHHS – College of Education, Health and Human Sciences Monica Winter • • • • • • • Chancellor’s Division Academic and Student Affairs Division UW-Stout Online COM – College of Management CSTEM – College of Science, Technology, Engineering and Mathematics Dean of Students Discovery Center
Who is your Payroll Specialist?
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Our role in Human Resources:
• Enter appointments into HRS • Overload/Summer Session contract entry • Process W4, Direct Deposit • Paid Leave/Employee Self Service (ESS)
Contracting questions:
Doreen Johnson [email protected]
Ext. 2140
Contracting questions:
Samantha Pearson [email protected]
Ext. 2415
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New Hires:
• Direct Deposit – condition of employment • Paid the 1 • • st of each month: If the 1 st falls on a weekend – paid prior Friday If the 1 st day of calendar year – paid first business day of new year
*Make sure all new hire paperwork is completed and returned to HR!
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Salary Advance
• For NEW employees only • Available for up to 35% of your gross monthly salary • Information will be e-mailed to those eligible by the end of August
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• Earning Statements & Paid Leave balances available on My UW System Portal.
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Verify statements each month
The portal is available at: http://my.wisconsin.edu
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Paid Leave (pro-rated if less than 100%)
• Legal Holidays (all employees) • Nine paid legal holidays per year • 9 month employees earn legal holidays that occur during the academic year • 12 month employees earn: • 36 hours Personal Holiday (must use by 6/30/xx or lose) • 176 hours vacation (carryover unused vacation 1 year) • 9 month (academic year) employees earn: • Not eligible for Personal Holiday or vacation
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Sick Leave (pro-rated if less than 100%)
Unclassified staff are given 176 hours of initial sick leave entitlement for use during the 1 st 18 months of employment.
• 12 month employees (after 18 months) will accrue: • 8 hours per paycheck • 9 month employees (after 18 months) will accrue: • 10.6 hours per paycheck
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Reporting Paid Leave/Sick Leave
• • • • • Leave is reported electronically through your portal page ( http://my.wisconsin.edu
) Report leave by the 5 th to approve by the 10 th .
of the month allowing supervisors Leave is reported one month behind, enter requests after leave has been taken.
Failure to report leave on a timely basis could cause a reduction to your sick leave balance.
Leave is reported in 4 or 8 hour increments (pro-rated for less than 100%)
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Tips and tricks for reporting leave:
• If no leave is used you must enter “NO LEAVE TAKEN” • If you enter ANY type of leave during the month there is no need to enter “NO LEAVE TAKEN”.
• DO NOT enter Legal Holidays – they are automatically generated.
• If you work a legal holiday, please have your supervisor contact your payroll specialist to bank those hours for you.
• If you are reporting multiple days, we suggest entering the requests separately.
• When you report 4 hours of leave rather than 8 hours, please select “Entry type = Hours per day” (from drop down triangle), enter 4 hours.
• Sick leave (UNC) should be used for ALL sick leave. Do not select “Hourly Sick Leave (UNC)” • Do not use the SAVE button when submitting requests, always choose SUBMIT.
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Visit our payroll website to find information on the following topics:
Statements & Pay schedules Taxes Deductions Time & Absence Entry Quick access to • W4 tax form • Direct Deposit form Links to My UW System and AskHR http://www.uwstout.edu/hr/payroll.cfm