Transcript Diapositiva 1

Ente Bilaterale del
Terziario di Perugia
Perugia, Italy
16-17 February 2012
The Agreement n. VS 2011/0435
between E.B.T. and
European Commission
(DG. Employment, social Affairs and Inclusion)
was signed in 1st December 2011
It foresees:
- Total expenditure project € 179.374,76
- Contribution € 143.499,81
Duration of the project:
12 months
Period of eligibility of costs:
from 22 Nov.2011 to 21 Nov. 2012
Sub-contracts signed
between E.B.T. and the
Partners are
under the Agreement signed with the E.C.
Duration of the project 12 mths
Period of costs eligibility
22/11/2011 – 21/11/2012
Financing/Co-financing
Sub-contract foresees:
◄ Total expenditure to be committed by each Partner
◄ Contribution for each Partner
◄Co-financing of the Partner
◄ Payments of the contribution only after the sending of
the required DOCUMENTATION (outputs/results, supporting
documents of expenditures, list of participants to conferences and
meetings with original signatures, and any other documents required)
and the APPROVAL by the E.C. of:
◄ PROGRESS REPORT
◄ FINAL TECHNICAL IMPLEMENTATION REPORT and
FINANCIAL STATEMENT
Payments
40%
1st payment
2nd
payment
Final payment
of the contribution
for each partner
30%
of the contribution
for each partner
30%
of the contribution
for each partner
The 1th pre-financing payment
After the signing of the sub-contract
The 2th payment
will be paid:
after the transfer to
the E.B.T’s bank account and
AFTER
the submission of the required documentation
for the PROGRESS
REPORT
WE must SPEND ALMOST THE 70% of the I TRANCHE
OF PAYMENT RECEIVED .
THE PROGRESS REPORT MUST BE APPROVED BY THE E.C. in terms of
activities/results of the project, state-of-the-art, reporting costs,
etc…
The Progress Report is foreseen
to be submitted
Within next June
(After the 2nd Meeting in Latvia)
in order to have enough costs
to report
The final payment
will be paid:
after the transfer to
the E.B.T.’s bank account and
AFTER
the submission of the required documentation
for the FINAL
REPORT
Send the supporting documents of all costs and the
Final activities/results of the project achieved
THE FINAL REPORT MUST BE APPROVED by the E.C.
Sub-contract
Reports
It will foresee the reporting procedures for the
submission of the required documentation for
the PROGRESS REPORT and the FINAL REPORT
THE PARTNER must SEND all the
supporting documentation and a
detailed sheet of costs (in excel) by mail
at [email protected]
at the following
Partners have to submit the
documentation within:
1 June 2012
20 Dec. 2012
PROGRESS
REPORT
FINAL REPORT
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Timesheet (working days of staff)
Report costs (staff, travel, services,etc…, of your
budget approved)
Copies of expenditures (tickets,invoices, receipts,
contracts, etc..)
List of participants to meetings with ORIGINAL
signatures
copy of Products/results (in progress; and final) of
the project’s activities translated in the different
languages foreseen
Any other documentation requested
To fill in by
each person
involved in
the project
It must comprehend
the overall time
worked by the staff
(not just the time
spent on this project)
It must be signed, dated and validated by the employer
Declare these costs per trip per person
Each item declared must be supported by documents
(tickets, invoices, hotel, taxi receipts, etc…).
About flight costs, please keep your boarding card (the
ticket without boarding card will not be remboursed!!)
Specify the description of costs with reference to your
budget:
Information dissemination
Translations
Reproductions and publications
Interpretations
External expertise
Invoices must be provided
Invoices must be provided
ELIGIBLE COSTS:
TO BE ELIGIBLE COSTS must be:
-
connected to the project
generated during the period of eligibility (22nov.2011 to 21 nov.2012)
generated by the Organization partners
proved by supporting documents, as invoices, receipts,
etc…, or other accounting document of equivalent value
NO eligible costs:
o VAT unless the partner can prove that it is unable to
recover it (VAT paid by public bodies are NOT an eligible costs)
o Contribution in kind (voluntary work, equipment or premises
made available free of charge…)
DIRECT COSTS
Staff costs (personale)
• Staff having permanent or temporary employment
contract with a partner (REAL COST: actual salary +
social security charges and other statutory costs
included in the ordinary remuneration)
**note that: it will be required the calculation of the daily salary
for each category staff (ISCO) involved in the project
DIRECT COSTS
TRAVEL AND SUBSISTENCE (viaggi-soggiorno)
Travels foreseen in our budget:
Max total cost to spend in Italy is € 230,00
€ 66,50 (95,00-30%) per day for
main meals and local transfers to stay in Italy for
the kick-off meeting.
(in any case, you don’t have to calculate DSA for
lunch and/or dinner if meals are offered).
Coffee breaks offered during the meeting sitting does
not affect this rule, because it is included in the room
rental service price.
Costs for services
Information dissemination:
they refer to brochures, posters and invitations for the
meetings, national seminars (dissemination activities)
and Final Conference organized by partners
(cost distributed among partners)
Reproduction and publication:
they refer to publication of final products, Guidelines
(cost distributed among partners)
Translations costs:
they refer to the project's products as:
Best practices Guidelines,
Report of national trends
Instant report of the OST meeting
from EN to the language of the partner Country (Italian,
Spanish, Greek and Latvian).
(cost distributed among the partners concerned)
Documentation to provide:
• invoice with the indication “Budget Heading
04.03.03.01”
• payment
Within the period of eligibility - 21 November 2012.
Interpretation costs:
they refer to interpreters (hired locally) for the
meetings in Italy (1st meet.; OST), General seminar in
Latvia (n.2 interpreters from Latvian to English and Italian for n.2
days) and the Final Conference in Brussels (n.2
interpreters from English to Italian and French).
The daily fee of an interpreter is max € 700,00
(including VAT).
Documentation to provide:
• Invoice with the indication “Budget Heading
04.03.03.01”
• Payment
Within the period of eligibility - 21 Nov. 2012
Subcontracting (external expert):
provision services by external party in connection with
the implementation of the action.
Foreseen only for the Partner “Buurtsuper.Be” (BE).
Documentation to provide:
• Tender with other suppliers (according to the
normal use of the organization)
• the contract with the subcontractor (travel costs for
the subcontractor should be included in the
subcontract)
• invoice
• payment
Within the period of eligibility - 21 Nov. 2012
ADMINISTRATION COSTS
RENTAL OF MEETING ROOMS
For the National seminars organized by each Partner,
meetings in Italy, the General seminar in Latvia and
the Final Conference in Brussels.
This cost includes coffee breaks for participants.
Indirect costs (costi indiretti)
• Those costs are general administrative costs
- OVERHEADS of your budget (maintenance,
photocopying, mailing postage, tel. and fax
costs, heating, electricity…)
• They don’t need to be justified by
accounting documents
• Indirect costs are not eligible for an action
where the beneficiary already receives an
operating grant from EU budget during the
period in question
It is advised to respect your budget
approved
asking for modifications ONLY if
strictly necessary for the running project.
Modifications will be evaluated by E.B.T. in
order to be in line with the overall project
and the limitations fixed by the E.C.
Do you have any query???
We inform you that in 22 March the E.C. has
organized an operative meeting where there will
be the possibility to require some clarifications
about financial aspects or other on the Budget
Heading Programme …
We are available to any suggestions …..
Thank you very much all of you !!!
Ente Bilaterale del
Terziario di Perugia
Please for any questions or information contact:
[email protected]