Transcript Employee Group Insurance Benefits for Graduate Student Academic Employees Human Resource Service Center April 27, 2010

Employee Group Insurance
Benefits for Graduate Student
Academic Employees
Human Resource Service Center
April 27, 2010
Agenda
Benefits Eligibility
 Summer Insurance Eligibility




For continuation of employment during the
summer
For new employment during the summer
Communication
Benefits Eligibility

Insurance and Benefits for Student Employees


www.utexas.edu/hr/student/insurance.html
Graduate students are eligible for employee
group insurance benefits if assigned in an
academic title for at least 20 hours per week
for at least 4.5 months (135 days)

Fall Assignments



September 1 – January 15
Insurance coverage continues through January 31
Spring Assignments


January 16 – May 31
Insurance coverage continues through May 31 and
possibly later (Summer Insurance Eligibility)
Benefits Eligibility cont.

Graduate Academic Job Titles







0045 Assistant Instructor (AI)
0061-0063 Teaching Assistant (TA)
0064 Tutor (Graduate)
0065 Academic Assistant
0071 Assistant (Graduate)
0090 Graduate Research Assistant (GRA)
Student non-academic positions and
undergraduate positions are never eligible
for employee group insurance benefits
Benefits Eligibility cont.
May combine more than one graduate
student academic position to equal 20
hours and meet benefits eligibility
 May not combine a graduate student
academic position with a staff or faculty
position to meet benefits eligibility
 Coding an individual as benefits eligible is
a fully automated process that occurs
after final approval of assignments

Benefits Eligibility cont.

Eligible for:




Not eligible for:





Full-time employee premium sharing contribution
(university’s portion of health insurance premiums)
All employee insurance plans for self and eligible
dependents
UTSaver voluntary retirement programs
Teacher Retirement System or Optional Retirement
Program
Paid annual leave
Paid sick leave
Paid holiday leave
Student Employee Benefits:
www.utexas.edu/hr/student/student_empl_benefits.html
Group Insurance Enrollment

Benefits eligible graduate student
academic employees are automatically
enrolled in the UT Select health insurance
plan effective as of the assignment begin
date


Have 31 calendar days from assignment begin
date to make insurance selections
If assignment begin date is 90 or more
calendar days back, contact HRSC to
confirm benefits eligibility and effective
date
Summer Insurance Eligibility for
Continuation of Employment

TAs and AIs



9-month pay basis (like faculty)
If benefits-eligible during the spring and
assigned any amount of hours greater than
zero as a TA or AI on May 31, will
automatically pre-pay for summer insurance
coverage through August 31 on their June 1
paycheck
May cancel pre-payment if assigned in a
benefits eligible position June 1 – August 31
and earn enough to pay for insurance on each
summer paycheck
Summer Insurance Eligibility for
Continuation of Employment cont.

Other Graduate Academic Positions




12-month pay basis (like staff)
Must be assigned in a graduate academic
position for at least 20 hours, June 1 – August
31, to maintain insurance
If working in a staff or faculty position during the
summer, the staff or faculty position must be at
least 20 hours per week and at least 4.5 months
to obtain benefits as a staff or faculty member
Assignments final approved after 6:00 p.m. on
June 2 through June 3 won’t be coded as
benefits eligible until the early morning hours of
June 4
Summer Insurance Eligibility for
New Employment
All new graduate student academic
employees who begin during the summer
may only be assigned through August 31
 They will not meet the 4.5 month (135
day) requirement and will not
automatically be coded as benefits eligible
and enrolled in the UT Select health
insurance

Summer Insurance Eligibility for
New Employment cont.

To manually code them as benefits eligible
and complete the insurance enrollment,
HRSC must receive confirmation of their
fall assignment



Copy of offer letter or email/letter from
department
Must include begin and end dates, hours per
week and job title
Once coded as benefits eligible, they will
be enrolled in the UT Select health
insurance effective as of the start date of
their summer assignment
Summer Insurance Eligibility for
New Employment cont.

If it’s not possible to provide confirmation
of the fall assignment, the graduate
student academic employee will not be
enrolled in UT Select health insurance


If a benefits eligible fall assignment is final
approved prior to August 31, they will be
enrolled in UT Select health insurance as of the
start date of their summer assignment
If a benefits eligible fall assignment is final
approved after September 1, they will be
enrolled in UT Select health insurance as of
September 1
Communication

By mid-May, HRSC will communicate
summer insurance eligibility for new
graduate student academic employees to
Graduate Program Coordinators and HR
Contacts
Human Resource Service Center
E-mail: [email protected]
 Phone: 512-471-HRSC (4772)
 Fax: 512-232-3524
 Location: North Office Building A, Second
Floor Lobby
 Campus Mail Address: HRSC, J5600
 U.S. Mail Address: P.O. Box V, Austin, TX
78713
