Team CIO All Stars

CIO 411Academy October 28-29, 2013 Dona Boatright CCCC Vice Chancellor, Emeritus

“ Our doubts are traitors, and make us lose the good we oft might win, by fearing to attempt .

” Measure for Measure, W. Shakespeare

Overview

 The Hierarchy of Rules  Key Regulations  Managing at the College  Hot Issues  Resources and Tips 3

Understanding the Language

 No good dictionary or Grammar available  But check out the glossary of terms  Know the “frame”  Know who is talking 4

 Know who is talking 5

Living in Acronym World

 And then there is the unrelenting use of abbreviations…….

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Peralta Community College District  PPSI  VVSS  PPIT  SPPAC  DAS  PRC  SMT  IEC  BCC  DMC  PAAA  CIC  IEC  BSMC  VPI/D  DWEMPC 7

AB 1725

 Reform Legislation in 1988 At State level Board of Governors and Chancellor ’s Office At colleges  Evaluation-meant to be a solid 4 yr. process    Removed automatic tenure for administrators Created Full time faculty obligation Governance reform  Institutionalized faculty participation in many arenas 8

Leadership in a bureaucratic environment:  Know the rules, but don ’t let them rule you 9

Statute

The hierarchy of rules

Title 5 regulations Local board policy

  Statute: state law —the Education Code Title 5

(of the California Code of Regulations)

: regulations adopted by the Board of Governors  Local board policy: local implementation of regulations 10

Statute: Education Code  Section 70901

:



(a) The

Board of Governors of the California Community Colleges shall provide leadership and direction degree permissible, local authority in the continuing development of the California Community Colleges as an integral and effective element in the structure of public higher education in the state. The work of the board of governors shall at all times be directed to maintaining and continuing, to the maximum and control in the administration of the California Community Colleges.



70901(b)(6): Establish minimum conditions entitling districts to receive state aid for support of community colleges.

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Ed Code, cont

’

d

 70902. (a)

Every community college district shall be under the control of a board of trustees, which is referred to herein as the "governing board." …The governing board of each community college district shall establish rules and regulations not inconsistent with the regulations of the board of governors and the laws of this state for the government and operation of one or more community colleges in the district.

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 Regulations - who cares!!!

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Regulations —who cares?

You Should!!!

 Ethical commitments made by those who sign off on compliance  Economic implications for failure to adhere to regulations that have apportionment sanctions attached  Political implications of flouting of regulations 14

Title 5 regulations         Minimum conditions for receipt of state support  Standards of scholarship ( § 51002)  Remedial coursework limit ( § 55765.5) Grade changes ( § 55760) Award of degrees and certificates ( § 51004) Minimum requirements for the Associate Degree ( § 55806) Open courses ( § 51006) Equal employment opportunity ( § 51010) Student fees ( § 51012) Curriculum ( § 51021) 15

Regulations and the Department of Finance

If DOF believes that a mandated cost results from a new regulation, they can veto a BOG decision!!

Local Board Policy

 Policies implementing Title 5 regulations  Per Ed Code 70902 above  Be aware of your own district ’ s policies 17

Minimum Conditions Compliance

 Be aware of all the elements  Know which ones are your responsibility  Pay attention to deadlines on reporting 18

Minimum Conditions Compliance Advice

 Some topics “ involve greater likelihood of violations and will be monitored more closely ”  “ Self-compliance and other mechanisms ” will now be used for some issues which are tracked elsewhere:

Comprehensive Plans Approval of new colleges and educational centers Accreditation Counseling programs Objectives Faculty, staff and student participation in governance

 or through the

complaint process

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Leadership is Key

• Stretch people to potentially achieve goals they didn ’ t think were possible.

• Be direct. Don ’ t tiptoe around hard issues. • Be an “ information socialist ” . Don ’ t hoard information

Managing Leading at the College

You cannot know all the information all the time.

Key is to be AWARE of:  your areas of responsibility  where to find information quickly when you need it  who you can call when you cannot find it!

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Leading at the College

       Hiring Evaluation Scheduling Assignment/Load Contract Negotiations Contract Management Conflict Resolution 23

F/T Faculty Hiring/Evaluation

     Use CIO network for “ real ” reference checks Keep department culture in mind (good fit or change agent?) Be advocate for students Be vigilant during first year Be bold 24

P/T Faculty Hiring/Evaluation

      Avoid Crisis or Convenience Hiring Create Part-Time Faculty Pools Pay attention to Evaluation process Monitor Re-hire process    Student evals & complaints Grading practices Student retention Avoid “ owning ” mediocre PT faculty Be Advocate for Student Needs 25

Collective Bargaining

 Be involved whether at the table or not  Pay attention in your practices  Don ’t be petty  Avoid setting unwanted precedents  Train your Deans and Chairs 26

Faculty Assignment and Load/Contract Enforcement

 Quest for Perfect Schedule for STUDENT needs as opposed to faculty  Be strict, consistent but not inflexible  Create an ethos of fair process so you do not have to overrule your dept. chairs  KNOW the contract 27

Conflict Management

 Maintain communication with deans/chairs  Follow college processes  Document conversations  Be creative  Use resources: HR, Medical, Legal 28

REMEMBER: It ’ s not about you. You don ’ t lead by your position. You lead by how you influence other people ’ s thinking.

Awareness of Statewide Issues

  Know the System Office Structure & Staff Use the tools:      websites Read the memos Meet the deadlines Ask questions Engage with the Consultation Process 30

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Recent and Continuing Issues



Basic Skills funding needs to be institutionalized



50% law



Scheduling Priorities (transfer, cte, basic skills)



SB 1440 Implementation



Adult Education Consortium Program AB86



Student Success SB1456/EC78215



Career Pathways SB1070



Accreditation

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SB 1440

 Transfer Degree Law since 2010  Transfer Degree simplified to 60 units with 18 units of major or area of emphasis  C or better students guaranteed admission to CSU  Prohibit CSU from requiring additional lower division course work beyond the 60 units  Senate developed Degree plans 33

SB 1440

 Intersegmental Curriculum Workgroup  Web site: SB1140.org

 C-ID necessary for approval  SB 440 clarifies (?) 34

AB 86



Section 76, Article 3

 K-16 Adult Education initiative    Non-competitive RFA out mid December 2 year planning and implementation grants form regional consortia including at least one community college   Players include K-12, ROP, Prison education, etc.

Goal of legislation is to work toward common policies including funding recommendations and formulae 35

SB 1070



Career Pathways Initiative

 Requires colleges to form regional consortia with K-12   $19 million to develop plans Issues of student readiness, seamless transfer from K 12 program to college program  Bulk of money to K-12 36

THE BIG 4+1 Accreditation: The Big 4 +1

   Responses to Previous Recommendations Program Review – Sustained Planning – Sustained  Student Learning Outcomes –Proficiency!

  Substantive Change Reports Distance Education Degrees  And now………….

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New Requirements on Student Achievement Data

 Beno letter of Jan. 31, 2013  US Dept. of Ed Regulatory Changes  Require setting standards for student achievement and performance  Require assessing achievement against college mission  Require public information 38

Annual Report Form

 Successful course completion rates  Successful Retention Rates  Institutional set standards for course completion, degree attainment, transfer etc.  Proof of URL on college website where one can find SLO assessment results for programs  Over 50 questions with much specificity 39

Accreditation Annual Report (continued)  Over 50 questions with much specificity required  Many visits based on the annual report  Emphasis has been on fiscal issues 40

New Standards!!!!!!!!

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Remember - We

’

re all in this together…

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Resources and Tips

 Program and Course Approval Handbook  Tutoring and Learning Assistance Guidelines  Basic Skills Report ( “ Poppy Copy ” )  Legal Affairs site at www.cccco.edu

 The roles of the “ O ’ s ” : CIOs, CSSOs, CHROs, CBOs, and others  CIO Manual 43

References

 Reframing Organizations, Artistry, Choice and Leadership  Lee Bolman and Terrence Deal  Jossey Bass, 1997  How Colleges Work, the Cybernetics of Academic Organization and Leadership  Robert Birmbaum  Jossey Bass,1988  A Walk Through Leadership  Darroch “Rocky” Young  Amazon 2013 44

Where Can I Find This Stuff?

         Ccccio.org: CIOs Cccco.edu: Chancellor ’ s Office Cccaoe.org: Technical Education Deans Rpgroup.org: Researchers Cssofficers.org: CSSOs Ccleague.org The League Accjc.org: Accreditation Asccc.org: Academic Senate SB1440.org

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1.

2.

3.

4.

5.

6.

Top 10 “ Get Real ” List of Things Administrators Need to Know There will never be enough MONEY!

There will never be enough STAFF!

There will never be enough TIME!

There will never be enough SPACE! There will always be problems with construction projects.

People will still be PEOPLE! They will occasionally misunderstand, blame it on someone else and mess things up! We are not Gods!

Your job will get harder, and the organization and work will be more complex. More rules, constraints… 46

7.

Top 10

“

Get Real List

” (continued) CHANGE will be the only CONSTANT!

8.

There will be increased external COMPETITON.

9.

OPPORTUNITIES are seldom labeled. Opportunities are often disguised as problems. Ban the word “ CAN ’ T ” from your vocabulary.

10.

You are NOT ALONE – WORK IN TEAMS and partnerships. Compromise is not a dirty word. Strategic partnerships and teamwork can overcome most of the above realities.

Originally prepared by Bill Feddersen, Retired College President, Mt. SAC 47

DON

’

T GO IT ALONE

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Q & A

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