Transcript Slide 1

411 Academy
Seize the Day
“411” Academy
October, 2009
Dona Boatright
CCCC Vice Chancellor, Emeritus
DON’T GO IT ALONE
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Overview
• Understanding the
Language
• The Hierarchy of
Rules
• Key Regulations
• Managing at the
College
• Hot Issues
• Resources and Tips
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Understanding the Language
• No good dictionary or Grammar available
– But check out the glossary of terms
• Sometimes we call things by many different names:
Prop 98
BOG
75/25
AB 1725
SLO
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Some Words are Charged…
• They have multiple meanings
• The evoke different responses from
different constituencies
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For Example, depending on who is talking and in what
context:
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Enrollment Management
“Side of the House”
Categorical
Economic Development
Total Quality Management
Student Learning Outcomes
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Some Issues Have
Been Canonized…
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AB 1725
• Represents the 10
Commandments?
– OR
• Work of the Devil?
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• Know who is talking
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Living in Acronym World
• And then there is
the unrelenting use
of
abbreviations…….
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Peralta Community College
District
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PPSI
VVSS
PPIT
SPPAC
DAS
PRC
SMT
IEC
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BCC
DMC
PAAA
CIC
IEC
BSMC
VPI/D
DWEMPC
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Abbreviations Can Make or
Break You
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WSCH
FTEF
FTES
SACC
TBA
FTO
ARRA
MIS
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Statute
The hierarchy
of rules
Title 5
regulations
Local board policy
• Statute: state law—the Education Code
• Title 5 (of the California Code of
Regulations): regulations adopted by the
Board of Governors
• Local board policy: local implementation of
regulations
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Regulations - who
cares!!!
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Regulations—who cares?
You Should!!!
• Ethical commitments made by those
who sign off on compliance
• Economic implications for failure to
adhere to regulations that have
apportionment sanctions attached
• Political implications of flouting of
regulations
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Statute: Education Code
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Section 70901:
– (a) The Board of Governors of the California
Community Colleges shall provide leadership and
direction in the continuing development of the
California Community Colleges as an integral and
effective element in the structure of public higher
education in the state. The work of the board of
governors shall at all times be directed to maintaining
and continuing, to the maximum degree permissible,
local authority and control in the administration of the
California Community Colleges.
– 70901(b)(6): Establish minimum conditions entitling
districts to receive state aid for support of community
colleges.
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Ed Code, cont’d
• 70902. (a) Every community college
district shall be under the control of a
board of trustees, which is referred to
herein as the "governing board." …The
governing board of each community
college district shall establish rules and
regulations not inconsistent with the
regulations of the board of governors and
the laws of this state for the government
and operation of one or more community
colleges in the district.
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Title 5 regulations
• Minimum conditions for receipt of state
support
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Standards of scholarship (§51002)
Remedial coursework limit (§55765.5)
Grade changes (§55760)
Award of degrees and certificates (§51004)
Minimum requirements for the Associate Degree
(§55806)
Open courses (§51006)
Equal employment opportunity (§51010)
Student fees (§51012)
Curriculum (§51021)
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Title 5
• Revised and
Reorganized
• Curriculum and
Instruction
• CIO Bible
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Local Board policy
• Policies implementing Title 5 regulations
– Per Ed Code 70902 above
– Be aware of your own district’s policies
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Minimum Conditions
Compliance
• Be aware of all the
elements
• Know which ones
are your
responsibility
• Pay attention to
deadlines on
reporting
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Minimum Conditions
Compliance Advice
• Some topics “involve greater likelihood of violations
and will be monitored more closely”
• “Self-compliance and other mechanisms” will now be
used for some issues which are tracked elsewhere:
Comprehensive Plans
Approval of new colleges and educational centers
Accreditation
Counseling programs
Objectives
Faculty, staff and student participation in governance
• or through the complaint process
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Managing at the College
You cannot know all the information all the time.
Key is to be AWARE of:
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your areas of responsibility
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where to find information quickly when
you need it
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who you can call when you cannot find it!
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Managing at the College
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Hiring
Evaluation
Assignment/Load
Contract
Negotiations
• Contract
Management
• Conflict Resolution
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F/T Faculty Hiring/Evaluation
– Use CIO network for “real” reference
checks
– Keep department culture in mind (good fit
or change agent?)
– Be advocate for students
– Be vigilant during first year
– Be bold
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P/T Faculty Hiring/Evaluation
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Avoid Crisis or Convenience Hiring
Create Part-Time Faculty Pools
Pay attention to Evaluation process
Monitor Re-hire process
• Student evals & complaints
• Grading practices
• Student retention
– Avoid “owning” mediocre PT faculty
– Be Advocate for Student Needs
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Collective Bargaining
• Be involved whether
at the table or not
• Pay attention in your
practices
• Avoid setting
unwanted
precedents
• Train your Deans
and Chairs
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Faculty Assignment and
Load/Contract Enforcement
• Quest for Perfect Schedule for
STUDENT needs as opposed to faculty
• Be strict, consistent but not inflexible
• Create an ethos of fair process so you
do not have to overrule your dept.
chairs
• KNOW the contract
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Conflict Management
• Maintain communication with
deans/chairs
• Follow college processes
• Document conversations
• Be creative
• Use resources: HR, Medical, Legal
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Awareness of Statewide
Issues
– Know the System Office
Structure & Staff
– Use the tools:
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websites
Read the memos
Meet the deadlines
Ask questions
Engage with the
Consultation Process
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Recent and Continuing Issues
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Concurrent enrollment
Basic Skills
50% law
FTO-full-time faculty obligation (75/25)
Accreditation
Student Learning Outcomes
TBA hours
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Accreditation:FOCUS ON THE BIG 4+1
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Responses to Previous
Recommendations
Program Review – Sustained
Planning – Sustained
Student Learning Outcomes –
Development
Distance Education
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AFFIRMATIVE
ACCREDITATION
REMEMBER: It’s all about the college……..
• Question: “Can we assure parents, potential
students and others that we provide a
reputable, high quality educational
experience?”
• Answer: Clear, concise, honest review
• Report to avoid at all cost
– National Enquirer or Doctoral Dissertation
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Focus
• III.A. 3.a. The institution establishes and adheres to written
policies ensuring fairness in all employment procedures.
• Descriptive Summary
• Written policies exist as part of the human resources section of
the Board Policies and Procedures Manual. (REF:III.A.10.)
These policies relate to all aspects of employment, including
recruitment and selection, job descriptions and personnel
appointments, employee rights and protections.
• Self Evaluation
• The College meets this standard.
• Action Plan:
• None.
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Be specific and measurable..
• Action Plan
• The College will investigate stable funding
sources required to maintain technology and
the required support.
• The College will seek additional technology
funding through on-going state funding,
business and industry partnerships, and will
forecast for a future bond measure to support
its instructional technology needs.
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• Self Evaluation
• The College and Library together have a very strong
information competency program and plan in place to
ensure that students gain information competency
skills. As the number of courses infused with
information competency increases, students will have
more opportunities to learn and practice these skills
regardless of whether they plan to obtain associate’s
degrees or pursue other educational paths.
• Action Plan
• None.
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Remember - We’re all in this
together…
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Resources and tips
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Program and Course Approval Handbook
Tutoring and Learning Assistance Guidelines
Basic Skills Report (“Poppy Copy”)
Legal Affairs site at www.cccco.edu
The roles of the “O’s”: CIOs, CSSOs, CHROs,
CBOs, and others
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Where Can I find this Stuff?
www.cccco.edu
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Chief Instructional Officers
www.ccccio.org
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Chief Student Services Officers:
www.coc.cc.ca.us/host/csso/
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RP Group website:
www.rpgroup.org
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Community College League of
California
www.ccleague.org
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accjc.org
Top 10 “Get Real” List of Things
Administrators Need to Know
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There will never be enough MONEY!
There will never be enough STAFF!
There will never be enough TIME!
There will never be enough SPACE! There will
always be problems with construction projects.
People will still be PEOPLE! They will occasionally
misunderstand, blame it on someone else and
mess things up! We are not Gods!
Your job will get harder, and the organization and
work will be more complex. More rules,
constraints…
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Top 10 “Get Real List” (continued)
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CHANGE will be the only CONSTANT!
There will be increased external COMPETITON.
OPPORTUNITIES are seldom labeled. Opportunities are
often disguised as problems. Ban the word “CAN’T” from
your vocabulary.
You are NOT ALONE – WORK IN TEAMS and partnerships.
Compromise is not a dirty word. Strategic partnerships and
teamwork can overcome most of the above realities.
Originally prepared by Bill Feddersen, Retired College President, Mt. SAC
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Q&A
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