Transcript Slide 1
CIO Academy
New/Aspiring CIO Academy
October, 2012
Dona Boatright
CCCC Vice Chancellor, Emeritus
“Our doubts are traitors, and make
us lose the good we oft might win,
by fearing to attempt.”
Measure for Measure,
W. Shakespeare
Overview
The Hierarchy of
Rules
Key Regulations
Managing at the
College
Hot Issues
Resources and Tips
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Understanding the Language
No good dictionary or Grammar available
But check out the glossary of terms
Sometimes we call things by more than one name
Many words are acronyms
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Living in Acronym World
And then there is the
unrelenting use of
abbreviations…….
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Abbreviations Can Make or
Break You
WSCH
FTEF
FTES
SACC
TBA
FTO
ARRA
TMC
AA-T, AS-T
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Peralta Community College District
PPSI
BCC
VVSS
DMC
PPIT
PAAA
SPPAC
CIC
DAS
IEC
PRC
BSMC
SMT
VPI/D
IEC
DWEMPC
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Some Words are Charged…
They have multiple meanings
The evoke different responses from different
constituencies
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Some Issues Have
Been Canonized…
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AB 1725
Represents the 10
Commandments?
OR
Work of the Devil?
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Know who is talking
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Leadership in a bureaucratic
environment:
See the big wave, surf
forward; don’t look back
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Statute
The hierarchy
of rules
Title 5
regulations
Local board policy
Statute: state law—the Education Code
Title 5 (of the California Code of Regulations):
regulations adopted by the Board of Governors
Local board policy: local implementation of
regulations
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Statute: Education Code
Section 70901:
(a) The Board of Governors of the California Community Colleges
shall provide leadership and direction in the continuing
development of the California Community Colleges as an integral
and effective element in the structure of public higher education
in the state. The work of the board of governors shall at all times
be directed to maintaining and continuing, to the maximum
degree permissible, local authority and control in the
administration of the California Community Colleges.
70901(b)(6): Establish minimum conditions entitling districts to
receive state aid for support of community colleges.
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Ed Code, cont’d
70902. (a) Every community college district shall be
under the control of a board of trustees, which is
referred to herein as the "governing board." …The
governing board of each community college district
shall establish rules and regulations not
inconsistent with the regulations of the board of
governors and the laws of this state for the
government and operation of one or more
community colleges in the district.
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Regulations - who
cares!!!
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Regulations—who cares?
You Should!!!
Ethical commitments made by those who sign off on
compliance
Economic implications for failure to adhere to
regulations that have apportionment sanctions attached
Political implications of flouting of regulations
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Title 5 regulations
Minimum conditions for receipt of state support
Standards of scholarship (§51002)
Remedial coursework limit (§55765.5)
Grade changes (§55760)
Award of degrees and certificates (§51004)
Minimum requirements for the Associate Degree
(§55806)
Open courses (§51006)
Equal employment opportunity (§51010)
Student fees (§51012)
Curriculum (§51021)
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Regulations and the
Department of Finance
If DOF believes that a mandated cost results from a new
regulation, they can veto a BOG decision!!
Local Board policy
Policies implementing Title 5 regulations
Per Ed Code 70902 above
Be aware of your own district’s policies
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Minimum Conditions
Compliance
Be aware of all the
elements
Know which ones are
your responsibility
Pay attention to
deadlines on
reporting
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Minimum Conditions
Compliance Advice
Some topics “involve greater likelihood of violations
and will be monitored more closely”
“Self-compliance and other mechanisms” will now be
used for some issues which are tracked elsewhere:
Comprehensive Plans
Approval of new colleges and educational centers
Accreditation
Counseling programs
Objectives
Faculty, staff and student participation in governance
or through the complaint process
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Leadership is Key
•Stretch people to potentially achieve goals they didn’t think were possible.
•Be direct. Don’t tiptoe around hard issues.
•Be an “information socialist”. Don’t hoard information
Managing at the College
You cannot know all the information all the time.
Key is to be AWARE of:
your areas of responsibility
where to find information quickly when you
need it
who you can call when you cannot find it!
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Managing at the College
Hiring
Evaluation
Scheduling
Assignment/Load
Contract Negotiations
Contract Management
Conflict Resolution
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F/T Faculty Hiring/Evaluation
Use CIO network for “real” reference checks
Keep department culture in mind (good fit or change
agent?)
Be advocate for students
Be vigilant during first year
Be bold
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P/T Faculty Hiring/Evaluation
Avoid Crisis or Convenience Hiring
Create Part-Time Faculty Pools
Pay attention to Evaluation process
Monitor Re-hire process
Student evals & complaints
Grading practices
Student retention
Avoid “owning” mediocre PT faculty
Be Advocate for Student Needs
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Collective Bargaining
Be involved whether at the
table or not
Pay attention in your practices
Avoid setting unwanted
precedents
Train your Deans and Chairs
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Faculty Assignment and
Load/Contract Enforcement
Quest for Perfect Schedule for STUDENT needs as
opposed to faculty
Be strict, consistent but not inflexible
Create an ethos of fair process so you do not have to
overrule your dept. chairs
KNOW the contract
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Conflict Management
Maintain communication with deans/chairs
Follow college processes
Document conversations
Be creative
Use resources: HR, Medical, Legal
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REMEMBER: It’s not about you.
You don’t lead. by your position.
You lead by how you influence
other people’s thinking.
Awareness of Statewide
Issues
Know the System Office
Structure & Staff
Use the tools:
websites
Read the memos
Meet the deadlines
Ask questions
Engage with the
Consultation Process
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Recent and Continuing Issues
Budget
Basic Skills
50% law
Categorical shrinkage
Scheduling Priorities (transfer, cte, basic skills)
SB 1440 Implementation aat/ast
Non Credit
BOG Student Success Task Force Recommendations
Title 5 Regulation changes.
Accreditation
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SB 1440
Law since 2010
Transfer Degree simplified to 60 units with 18 units of major or area of
emphasis
C or better students guaranteed admission to CSU
Prohibit CSU from requiring additional lower division course work beyond
the 60 units
Senate developed Degree plans
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SB 1440
Intersegmental Curriculum Workgroup
Web site: SB1440.org
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§58130
“No state aid or apportionment may be claimed on
account of the attendance of students in non credit
classes in dancing or recreational physical education.”
Top Codes 0835 and 1008
Accreditation:FOCUS ON THE BIG 4+1
Responses to Previous Recommendations
Program Review – Sustained
Planning – Sustained
Student Learning Outcomes – Proficiency!
Distance Education
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AFFIRMATIVE ACCREDITATION
REMEMBER: It’s all about the college……..
Question: “Can we assure parents, potential
students and others that we provide a reputable,
high quality educational experience?”
Answer: Clear, concise, honest review
Reports to avoid at all cost:
National Enquirer or Doctoral Dissertation
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Be specific and measurable..
Action Plan
The College will investigate stable funding
sources required to maintain technology and the
required support.
The College will seek additional technology
funding through on-going state funding,
business and industry partnerships, and will
forecast for a future bond measure to support its
instructional technology needs.
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Self Evaluation
The College and Library together have a very strong
information competency program and plan in place to
ensure that students gain information competency skills.
As the number of courses infused with information
competency increases, students will have more
opportunities to learn and practice these skills regardless
of whether they plan to obtain associate’s degrees or
pursue other educational paths.
Action Plan
None.
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Remember - We’re all in this
together…
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Resources and tips
Program and Course Approval Handbook
Tutoring and Learning Assistance Guidelines
Basic Skills Report (“Poppy Copy”)
Legal Affairs site at www.cccco.edu
The roles of the “O’s”: CIOs, CSSOs, CHROs, CBOs,
and others
CIO Manual
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Where Can I Find This Stuff?
Ccccio.org: CIOs
Cccco.edu: Chancellor’s Office
Cccaoe.org: Technical Education Deans
Rpgroup.org: Researchers
Cssofficers.org: CSSOs
Ccleague.org The League
Accjc.org: Accreditation
Asccc.org: Academic Senate
SB1440.org
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Top 10 “Get Real” List of Things
Administrators Need to Know
1.
There will never be enough MONEY!
2.
There will never be enough STAFF!
3.
There will never be enough TIME!
4.
There will never be enough SPACE! There will always be
problems with construction projects.
5.
People will still be PEOPLE! They will occasionally
misunderstand, blame it on someone else and mess
things up! We are not Gods!
6.
Your job will get harder, and the organization and work will
be more complex. More rules, constraints…
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Top 10 “Get Real List”
(continued)
7.
CHANGE will be the only CONSTANT!
8.
There will be increased external COMPETITON.
9.
OPPORTUNITIES are seldom labeled. Opportunities are often
disguised as problems. Ban the word “CAN’T” from your
vocabulary.
10. You are NOT ALONE – WORK IN TEAMS and partnerships.
Compromise is not a dirty word. Strategic partnerships and
teamwork can overcome most of the above realities.
Originally prepared by Bill Feddersen, Retired College President, Mt. SAC
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DON’T GO IT ALONE
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Q&A
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