Transcript Slide 1

CIO Academy
411
New/Aspiring CIO Academy
October, 2011
Dona Boatright
CCCC Vice Chancellor, Emeritus
“Our doubts are traitors, and make us
lose the good we oft might win, by fearing
to attempt.”
Measure for Measure,
W. Shakespeare
Overview
 Language
 The Hierarchy of
Rules
 Key Regulations
 Managing at the
College
 Hot Issues
 Resources and Tips
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Understanding the Language
 No good dictionary or Grammar available
 But check out the glossary of terms
 Sometimes we call things by many different names:
Prop 98
BOG
75/25
AB 1725
SLO
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Some Words are Charged…
They have multiple meanings
The evoke different responses from
different constituencies
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For Example, depending on who is talking and in what context:
Enrollment Management
“Side of the House”
Categorical
Economic Development
Total Quality Management
Student Learning Outcomes
Transfer Model Curriculum
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Some Issues Have
Been Canonized…
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AB 1725
 Represents the 10
Commandments?
OR
 Work of the Devil?
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 Know who is talking
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Living in Acronym World
 And then there is the
unrelenting use of
abbreviations…….
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Peralta Community College District
 PPSI
 VVSS
 PPIT
 SPPAC
 DAS
 PRC
 SMT
 IEC
 BCC
 DMC
 PAAA
 CIC
 IEC
 BSMC
 VPI/D
 DWEMPC
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Abbreviations Can Make or Break
You
 WSCH
 FTEF
 FTES
 SACC
 TBA
 FTO
 ARRA
 TMC
 AA-T, AS-T
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Leadership in a
bureaucratic
environment:
See the big wave, surf
forward; don’t look back
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Statute
The hierarchy
of rules
Title 5
regulations
Local board policy
 Statute: state law—the Education Code
 Title 5 (of the California Code of
Regulations): regulations adopted by the
Board of Governors
 Local board policy: local implementation of
regulations
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Statute: Education Code
 Section 70901:
 (a) The Board of Governors of the California Community Colleges
shall provide leadership and direction in the continuing
development of the California Community Colleges as an integral
and effective element in the structure of public higher education
in the state. The work of the board of governors shall at all times
be directed to maintaining and continuing, to the maximum
degree permissible, local authority and control in the
administration of the California Community Colleges.
 70901(b)(6): Establish minimum conditions entitling districts to
receive state aid for support of community colleges.
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Ed Code, cont’d
 70902. (a) Every community college district shall be
under the control of a board of trustees, which is
referred to herein as the "governing board." …The
governing board of each community college district
shall establish rules and regulations not inconsistent
with the regulations of the board of governors and
the laws of this state for the government and
operation of one or more community colleges in the
district.
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
Regulations - who
cares!!!
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Regulations—who cares?
You Should!!!
Ethical commitments made by those who
sign off on compliance
Economic implications for failure to adhere
to regulations that have apportionment
sanctions attached
Political implications of flouting of
regulations
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Title 5 regulations
 Minimum conditions for receipt of state support
Standards of scholarship (§51002)
Remedial coursework limit (§55765.5)
Grade changes (§55760)
Award of degrees and certificates (§51004)
Minimum requirements for the Associate Degree
(§55806)
Open courses (§51006)
Equal employment opportunity (§51010)
Student fees (§51012)
Curriculum (§51021)
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Title 5
 Revised and
Reorganized
 Curriculum and
Instruction
 CIO Bible
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Regulations and the
Department of Finance
If DOF believes that a mandated
cost results from a new regulation,
they can veto a BOG decision!!
Local Board policy
Policies implementing Title 5 regulations
Per Ed Code 70902 above
Be aware of your own district’s policies
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Minimum Conditions Compliance
 Be aware of all the
elements
 Know which ones are
your responsibility
 Pay attention to
deadlines on
reporting
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Minimum Conditions
Compliance Advice
 Some topics “involve greater likelihood of violations and
will be monitored more closely”
 “Self-compliance and other mechanisms” will now be
used for some issues which are tracked elsewhere:
Comprehensive Plans
Approval of new colleges and educational centers
Accreditation
Counseling programs
Objectives
Faculty, staff and student participation in governance
 or through the complaint process
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Managing at the College
You cannot know all the information all the time.
Key is to be AWARE of:

your areas of responsibility

where to find information quickly when you
need it

who you can call when you cannot find it!
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Managing at the College
 Hiring
 Evaluation
 Scheduling
 Assignment/Load
 Contract Negotiations
 Contract
Management
 Conflict Resolution
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Leadership is Key
•Stretch people to potentially achieve goals
they didn’t think were possible.
•Be direct. Don’t tiptoe around hard issues.
•Be an “information socialist”. Don’t hoard
information
F/T Faculty Hiring/Evaluation
Use CIO network for “real” reference checks
Keep department culture in mind (good fit or
change agent?)
Be advocate for students
Be vigilant during first year
Be bold
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P/T Faculty Hiring/Evaluation
Avoid Crisis or Convenience Hiring
Create Part-Time Faculty Pools
Pay attention to Evaluation process
Monitor Re-hire process
Student evals & complaints
Grading practices
Student retention
Avoid “owning” mediocre PT faculty
Be Advocate for Student Needs
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Collective Bargaining
 Be involved whether
at the table or not
 Pay attention in your
practices
 Avoid setting
unwanted precedents
 Train your Deans and
Chairs
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Faculty Assignment and
Load/Contract Enforcement
Quest for Perfect Schedule for STUDENT
needs as opposed to faculty
Be strict, consistent but not inflexible
Create an ethos of fair process so you do
not have to overrule your dept. chairs
KNOW the contract
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Conflict Management
Maintain communication with deans/chairs
Follow college processes
Document conversations
Be creative
Use resources: HR, Medical, Legal
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REMEMBER: It’s not about you.
You don’t lead by your position..
You lead by how you influence
other people’s thinking.
Awareness of Statewide Issues
 Know the System Office
Structure & Staff
 Use the tools:
 websites
 Read the memos
 Meet the deadlines
 Ask questions
 Engage with the
Consultation Process
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Recent and Continuing Issues
Budget
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Basic Skills
50% law
Categorical shrinkage
Scheduling Priorities
SB 1440 Implementation
Non Credit PE §58130
BOG Student Success Task Force Recommendations
Title 5 Regs. on prerequisites, student withdrawal, repetition
and repeatability
Accreditation
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SB 1440
Transfer Degree simplified to 60 units with
18 units of major or area of emphasis
C or better students guaranteed admission
to CSU
Prohibit CSU from requiring additional
lower division course work beyond the 60
units
Senate developed Degree plans
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§58130
“No state aid or apportionment may be claimed on
account of the attendance of students in non credit
classes in dancing or recreational physical education.”
Top Codes 0835 and 1008
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Accreditation:FOCUS ON THE BIG 4+1
 Responses to Previous
Recommendations
 Program Review – Sustained
 Planning – Sustained
 Student Learning Outcomes –
Development but soon Proficiency!
 Distance Education
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AFFIRMATIVE ACCREDITATION
REMEMBER: It’s all about the college……..
 Question: “Can we assure parents, potential
students and others that we provide a reputable,
high quality educational experience?”
 Answer: Clear, concise, honest review
 Reports to avoid at all cost:
National Enquirer or Doctoral Dissertation
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Be specific and measurable..
 Action Plan
 The College will investigate stable funding
sources required to maintain technology and the
required support.
 The College will seek additional technology
funding through on-going state funding,
business and industry partnerships, and will
forecast for a future bond measure to support its
instructional technology needs.
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 Self Evaluation
 The College and Library together have a very strong
information competency program and plan in place to
ensure that students gain information competency skills.
As the number of courses infused with information
competency increases, students will have more
opportunities to learn and practice these skills regardless
of whether they plan to obtain associate’s degrees or
pursue other educational paths.
 Action Plan
 None.
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Remember - We’re all in this
together…
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Resources and tips
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Program and Course Approval Handbook
Tutoring and Learning Assistance Guidelines
Basic Skills Report (“Poppy Copy”)
Legal Affairs site at www.cccco.edu
The roles of the “O’s”: CIOs, CSSOs, CHROs, CBOs,
and others
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Where Can I Find This Stuff?
Ccccio.org: CIOs
Cccco.edu: Chancellor’s Office
Cccaoe.org: Technical Education Deans
Rpgroup.org: Researchers
Cssofficers.org: CSSOs
Ccleague.org The League
Accjc.org: Accreditation
Asccc.org: Academic Senate
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Top 10 “Get Real” List of Things Administrators
Need to Know
1.
2.
3.
4.
5.
6.
There will never be enough MONEY!
There will never be enough STAFF!
There will never be enough TIME!
There will never be enough SPACE! There will always
be problems with construction projects.
People will still be PEOPLE! They will occasionally
misunderstand, blame it on someone else and mess
things up! We are not Gods!
Your job will get harder, and the organization and work
will be more complex. More rules, constraints…
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Top 10 “Get Real List” (continued)
7.
8.
9.
10.
CHANGE will be the only CONSTANT!
There will be increased external COMPETITON.
OPPORTUNITIES are seldom labeled. Opportunities are often
disguised as problems. Ban the word “CAN’T” from your
vocabulary.
You are NOT ALONE – WORK IN TEAMS and partnerships.
Compromise is not a dirty word. Strategic partnerships and
teamwork can overcome most of the above realities.
Originally prepared by Bill Feddersen, Retired College President, Mt. SAC
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DON’T GO IT ALONE
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Q&A
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