Transcript Document

GPS TimeTrack™
for Property Management
Business challenges
• Limited visibility
– It’s difficult to know where
employees are or what they are
doing
– It’s difficult to monitor employee
safety
• High costs
– Labor and overtime costs are
difficult to control
– Fuel and vehicle expenses are
difficult to reimburse accurately
• Compromised productivity
– Manual paperwork processing is
a hassle
– Routing and dispatching are
inefficient
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How do I gain visibility?
• “My employees lack accountability.”
• “I never have a quick answer for
clients when they call in for status.”
• “If a client says that my employee
didn’t show up, how do I prove
otherwise?”
• “How much time did we spend at that
last property?”
• “How do I keep my employees safe?”
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How do I reduce costs?
• “I question the accuracy of our
timesheets.”
• “We’ve been paying excessive
overtime to our mobile employees.”
• “Where do all those miles come from?”
• “Why is my gas bill so high?”
• “Tracking job costs has been difficult
for our company.”
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How do I improve productivity?
• “How can I reduce slow paper-based
processes?”
• “Information we get from employees
is often inaccurate or illegible.”
• “Collecting paperwork from
employees is a nightmare.”
• “Manually entering timesheets and
job data is labor-intensive.”
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Expect real results
• Companies that use location-based
applications to manage their field operation
can:
– Reduce overtime by...........................13%
– Reduce fuel costs by..........................13%
– Increase fleet productivity by..............27%
– Improve service response times by....24%
– Reduce administration costs by.........75%
Aberdeen Group. (2007). The Impact of Location Based Services on Field Service.
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Case study: Property Management
• Challenges
– Excessive time spent on manual data entry
– Inaccurate timesheets coming in from the
field
– Timesheets arrive illegible or not at all
• Reduced Costs
– Savings of more than $350,000 annually
based solely on payroll and overtime
reduction
– $30,000 savings by eliminating manual data
entry
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How Xora can save you money
Workers + XRoutes ROI Calculator
Enter your company's values into the white spaces!
Mobile Workers
Office Workers
Num ber of
Em ployees
25
1
Hourl y
Salary
$ 20.00
$ 15.00
Work
Weeks/Year
50
50
ANNUAL SAVINGS
Your com pany's
ROI
Accurate tim e entry and overtim e reduction
Number of hours saved per w eek per employee
Dollars saved annually per employee
Dollars saved annually
5
Typical ROI for a
com pany your size
$
$
5
5,000
125,000
$
$
5
5,000
125,000
$
10
7,500
$
10
7,500
$
$
1000
10%
100
1.00
125,000
$
$
1000
10%
100
1.00
125,000
Paperw ork and data entry tim e reduction by office w orkers
Number of hours saved per w eek per w orker
Dollars saved annually
10
Fuel savings, m ileage reduction due to optim ized routes
Average miles driven per driver per w eek
Percentage of miles saved per driver per w eek
Miles saved per driver per w eek
Vehicle cost per mile
Dollars saved annually
1000
10%
$
1.00
More Jobs/Deliveries due to extra tim e available per route
Average revenue per delivery
Number of extra deliveries per w eek per w orker:
Dollars saved annually
$
50.00
5
$
TOTAL ESTIMATED ANNUAL SAVINGS
COSTS
One tim e upfront costs
$
50.00
5
312,500
$
$
$
570,000
$
570,000
Per Phone
Sprint Nextel handsets
Accessories - eg: Vehicle Battery chargers
Xora GPS TimeTrack setup fee
Recurring m onthly charges
$
89.00
$19.99
$ 24.99
$
$
$
2,225
500
625
$
$
$
2,225
500
625
Sprint Nextel data plan
Xora GPS TimeTrack cost
Xroutes License Fees
$
$
$
$
250
500
625
$
$
$
250
500
625
TOTAL ESTIMATED FIRST YEAR COSTS
NET FIRST YEAR SAVINGS
$
$
19,344
550,656
$
$
19,344
550,656
NET SAVINGS FOR SUBSEQUENT YEARS
$
553,506
$
561,003
10.00
$19.99
$ 24.99
Xroutes - Route Optimization powered by XORA
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50.00
5
312,500
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GPS TimeTrack overview
• GPS tracking gives you visibility into the location and activity of your
mobile workforce
• Wireless data collection helps you to control costs
• Job dispatch allows you to make more informed decisions about who
to send to what job
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How does it work?
• Mobile employees carry GPS-enabled mobile phone or
vehicle installed device
• Managers view location and activity on secure web portal or
receive alerts via SMS or email
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Mobile Team
Dispatchers
Handset with Xora application
PC with Internet connection
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Gain visibility
• Enforce accountability
• Make better routing and
dispatching decisions
• Ensure employee
safety
• Provide better customer
service
• Limit unauthorized
vehicle use
• Reduce mileage
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Control costs
• Use handset as a “location-aware” time
clock
• Users clock in/out of shifts and breaks
– Time and location (GPS) stamped
– Tamper-proof
• Single-user or Supervisor
– Standard version for single users
– Supervisor version lets supervisor clock in
multiple team members
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Improve productivity
• Users clock in/out of jobs
– Time and location (GPS) stamped
– Tamper-proof
• FlexFields™ enable job data collection
–
–
–
–
Drop down lists
Alphanumeric
Numeric
Barcode scanned
• Smart Job Zones™ provide automated job
tracking based on handset entering a
specific area
• JobPix™ allows pictures to be taken for
proof of visit, work done, materials
delivered
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Job End
9-15-07,
08:23:51
Job No: 3443-B
Injury:
Yes
No
Improve fleet efficiency
• Speeding alerts
• Mileage capture (odometer
versus GPS miles)
• Reduce fuel consumption by 15%
• Reduce engine wear by 80%
• Lower emissions
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TimeTrack Gold
Detailed job tracking, advanced alerting and rich multimedia features.
•
GPS Location Tracking
–
•
Wireless Timecards
–
•
Set overtime limits. Receive alerts before and after a worker enters
overtime
Advanced Alerting
–
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Attach photos to job forms to confirm deliveries, capture signatures, or
prove work was done
Overtime and Shift Type Controls
–
•
Send job details to workers' phones, and receive automatic updates from
workers when job statuses change
Multimedia
–
•
Create custom job statuses and forms that map to your workflow
Enhanced Dispatching
–
•
Record job start and stop times
Powerful Job Tracking
–
•
Mobile phones become location-aware, tamper-proof time clocks
Job Activity Tracking
–
•
See the locations of your workers on a real-time map
Create alerts so you know when workers enter or exit specific areas, start
or end shifts outside of a marked job zone, and more
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Other Xora solutions
• GPS TimeTrack for Vehicles
– Real-time GPS location tracking
– Hard-mounted GPS unit
– Ignition on/off sensor plus 4 switched inputs
• GPS TimeTrack for Assets
– Battery powered GPS asset tag
– Monitor high-value assets
• XRoutes Route Optimization
– Automate route planning and improve operational
efficiency up to 30%
– Calculates optimized routes based on parameters
such as number of vehicles, time windows, number
of depots and more
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Recommended phones
• Best low-cost option: Motorola i365*
–
–
–
–
Nextel Direct Connect features
Bluetooth wireless technology
Multimedia messaging service
Speakerphone
• Best ruggedized option: Motorola i680*
–
–
–
–
Nextel Direct Connect features
Enhanced push-to-talk capabilities
Meets military spec standards
Rubberized molding
• Best Smartphone option: RIM 8350*
–
–
–
–
Nextel Direct Connect features
WiFi support
2 Megapixel camera
Integrated advanced media player
*For optimal performance, we recommend an extended life battery and car charger for all devices.
For a full list of TimeTrack supported devices, visit: http://www.xora.com/xdl/matrix.php
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Why choose Xora?
• Experience
– #1 location enabled mobile
business application provider
– Over 16,000 customers in nearly
all industries
• Ease-of-use
– Out-of-the-box usability
– Built for your industry
• Customer support
– Free training
– Customer support available 24/7
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Getting started is easy
1. Select TimeTrack-compatible devices for your
mobile team
2. Download the Xora software to each device
3. Log in to the Web portal
4. Attend a free product training. The trainer will
explain:
1. How GPS works
2. How to keep TimeTrack up-to-date so you can take
advantage of the latest product functionality
3. How to get the most out of your TimeTrack
purchase
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In summary
• Gain visibility
– Better decision-making capability
– Provide proof of service
– Enforce worker accountability
• Reduce costs
– Control overtime
– Manage mileage/gas costs
– Improved estimates for future jobs
• Improve productivity
– Automate paperwork
– Better utilize workers
– Get more jobs done each day
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