Fall 2014 Computer-Based Testing Training Materials NGSSS EOC and FCAT/FCAT 2.0 Assessments

1

PearsonAccess: Blue Site

Website:

www.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks.

• Requires a username and password.

• Verify that you are working in the correct test administration each time you log in.

• Links to support materials: www.FLAssessments.com/ • (Select Support Tab)

PearsonAccess will timeout after 14 minutes of inactivity.

2

Create/Update School User Accounts in PearsonAccess

• School user accounts are necessary to complete the CBT test activities.

• Create or reset your password for each Pearson site (operational and training center).

• Create school user accounts for test administrators in Pearson’s operational site (optional). • Two different school user accounts may be set up: − Individual accounts for each test administrator  Test administrator will set up unique password.

− Generic accounts linked to the school assessment coordinator  The password will be the same for all test administrators.

 These accounts can be randomly assigned.

• Test administrators may monitor and resume students with a school user account.

3

PearsonAccess Training Center: Brown Site

Website:

www.pearsonaccess.com/fl • Accessed from the

Training Center

on PearsonAccess Home page.

tab • Provides an opportunity to  Practice PearsonAccess tasks.

 Manage the Infrastructure Trial in preparation for testing.

• Requires a username and password.

4

PearsonAccess Tutorials

5

Proctor Caching

• • Proctor Caching is a process of loading or “caching” test content locally on a computer at the school level.

• Does not require a separate caching server and can run on any workstation on the network that meets minimum requirements.

• Proctor Caching software is provided by Pearson.

• Reduces test delays due to network congestion.

• Provides students with a more seamless testing experience.

Required for all NGSSS FCAT/FCAT 2.0/EOC computer-based testing in Florida.

6

Testing Platforms

• •

TestNav 6.9

Will be used in Fall 2014 NGSSS EOC and FCAT/FCAT 2.0 Retake Administrations..

Software application installed either on a file server or on each computer that will be used for testing.

TestNav 8

• Will be used beginning in Winter 2014 EOC administration and beyond for NGSSS assessments only (Pearson).

• Web-based platform - only Proctor Cache software application needs to be installed.

• Will integrate accommodated forms for eligible students, based on an IEP or Section 504 Plan • Further information will be provided as it becomes available.

Note: This is the URL used for testing this Fall; it is different from the URL used for the Infrastructure Trial. 7

Testing Platforms (cont.)

TestHear 2.2.0.17

• Used to deliver

(only used in the Fall 2014)

accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require computer-based accommodations.

• TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). • TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows. 8

ePAT

•

E

lectronic

P

ractice

A

ssessment

T

ool • Provides students an opportunity to practice using the computer based platform prior to testing. • Available for download at www.FLAssessments.com/ePATs . • Download ePAT launcher separately from practice test content.

• Accommodated ePATs are also available. Launcher is bundled with the practice test content for accommodated forms. • Scripts and instructions for downloading ePATs are under the

Resources

tab. 9

ePAT Online Tools

10

Student Tutorials

11

Pearson Support and PearsonAccess

FLORIDA END-OF-COURSE (EOC) ASSESSMENTS Fall 2014 End of Cou rse Ass ess men ts Scre enca st Trai ning

Contacting Pearson Support

• E-mail: Fall 2014 EO C Sch ool Ass ess men • Phone Number: 1-877-847-3043 (ask for Level 2 Tech) int [email protected]

following information: Fall 2014 End of Cou rse Ass Appendix B in the 2013-2014 EOC Manual provides the ning Pac ket

• PearsonAccess

 User Accounts PearsonAccess.

Fall 2014 End of Cou rse Mat erial s inclu ding Test Adm inist ratio n Man ual − Instructions for setting up user accounts are posted on    Browser requirements Logging in for the first time Resetting passwords • Training Center  Test Setup Exercise 12

Technology Coordinator Guide

• Information and instructions for technology coordinators to follow before, during, and after testing are now provided in a separate online

2013-2014 Technology Coordinator Guide.

• Technology coordinators must familiarize themselves with all information in this guide prior to the test administration.

• The Technology Coordinator Guide is available at www.PearsonAccess.com/fl select

Support

tab, then

Additional Resources

tab.

13

CBT Resources

CBT Training Resources

• A new website has been created to compile several resources for computer-based testing. The site includes information about test setup, best practices, and training resources. • This site is available at www.FLAssessments.com/CBTTrainingResources . •

CBT Test Administrator Quick Reference Guide

available at www.PearsonAccess.com/fl Tab, then

Additional Resources

tab is , select

Support

– This guide lists possible error messages students may encounter, explanations for each message, and possible solutions.

14

CBT Materials Needed, as applicable:

15

Student Authorization Tickets

• For each test session, each student needs a Login ID and a 6-digit test code (password), which are printed on the Student Authorization Tickets. • Students will need a pen or pencil during testing to sign their tickets. •

Provide each student their ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room

.

• Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed. • Keep Student Authorization Tickets securely stored at all times.

16

Samples Of Printed Student Authorization Tickets

Detail View/Single Ticket Grid View/6 Tickets List View/3 Tickets 17

Session Roster

• • • A Session Roster is a list of all students scheduled in a test session that displays important information including:     Test Administration Session Name Test to be Administered Test Code (password)      Student Name Florida Student ID # Student Date of Birth Class Information Login ID  Blank space to record attendance information and accommodations used The Session Roster may be used to record required administration information.

Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed

.

18

Session Roster,

(cont.) 19

Test Code vs. Test Group Code

Test Code A six-digit code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav. Test Group Code A unique four-digit number created by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen and Testing Rules Acknowledgment and before students see the first question. 20

CBT Work Folders

• The Florida Computer-Based Testing Work Folder is a blank piece of yellow 11x17 paper folded in half with grid paper on the back page. • For the FCAT Mathematics Retake, NGSSSS Algebra 1, Biology 1, and Geometry EOC CBT test sessions, students are provided with work folders to work the problems. • Distribute work folders to students at the beginning of each test session. • Ensure that students have enough desk space to use their folders.

• • Once students complete the test, collect all work folders and return them to the school assessment coordinator.

Used work folders are secure materials

.

21

CBT Worksheets

• The CBT Worksheet is an 8 1/2x11 page (located in PearsonAccess) that may be copied and distributed to students at the beginning of a test session. • For the NGSSSS FCAT 2.0 Reading Retake, Civics, and US History CBT test sessions, students

may

be provided with worksheets to take notes. (Optional) • If your school is providing hard copies of the CBT Worksheet, a sufficient number of copies should be available for all students taking the assessment. • Students must have enough desk space to use their worksheets.

• Once students complete a test session, collect all worksheets and return them to the school assessment coordinator. 22 •

Used worksheets are secure materials.

Approved Four-Function Calculators

TestNav

• The computer-based TestNav FCAT Mathematics Retake, NGSSS Algebra 1, and Biology 1 EOC assessments have a built-in four-function calculator.

• Students may use the built-in calculator, or they may use a handheld four-function calculator.

TestHear

•

Test Hear does NOT have a built-in four-function calculator.

• Students who will test using TestHear accommodated forms of the FCAT Mathematics Retake, NGSSS Algebra 1, and Biology 1 EOC Assessments

MUST

be provided handheld four-function calculators. 23

Scientific Calculators

TestNav

• The TestNav NGSSS Geometry EOC Assessment has a built-in scientific calculator.

• Students may use handheld scientific calculators, if the school has chosen to provide them. • Handheld scientific calculators will TestNav.

not

be provided by the FDOE for students taking the NGSSS Geometry EOC Assessment using •

TestHear The TestHear NGSSS Geometry EOC Assessment does NOT include an online scientific calculator.

• Handheld scientific calculators will be provided by FDOE for students taking the NGSSS Geometry EOC Assessment using TestHear accommodated CBT forms.

• The approved talking scientific calculator is the Orion TI-36X or one that is comparable in function to the Orion TI-36X.

No other calculators may be used.

24

Before Testing

25

Organizing Test Sessions

• Three ways of organizing test sessions

1. By Test Group

– only includes students in a particular group (e.g., class, testing room) who will be testing together

Advantage:

PearsonAccess can be used to manage the testing groups and session rosters will include only one group of students testing together. Can also be used to distinguish between students taking regular computer-based form (Main) and the accommodated forms.

Disadvantage:

will require setup and management of more sessions

2. By Test Day

– includes all students in a school to be tested in a subject on a particular day

Advantage:

greater security because a session can be started and stopped on the same day

Disadvantage:

requires coordination of testing groups at the school 26

Organizing Test Sessions,

(cont.)

3.

By Test Administration

– includes all students scheduled to be tested in a subject during the entire test administration.

Advantage:

limits setup and management to one session and additional make-up sessions do not need to be created.

Disadvantage:

test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students.

27

NEW STUDENT WIZARD: PART 1

• To successfully create a new student,

complete the following five-part registration process

. • Part 1 – Add a new Student 1. Go to Student Data>Student Data Information.

2. Click

New Student

.

28

NEW STUDENT WIZARD: PART 2

•

Part 2 – Edit Student Details

1. Enter test data for all required fields - Florida Student ID Number (FSID), Student Last Name, and Student First Name.

 Student Name must be entered in

all CAPS

.

 FSID can be a 10-digit Florida Student ID Number (e.g., 1304567891) or the 9-digit Social Security Number followed by an X (e.g., 123456789X).

2. Scroll down and select the

Enrolled School

.

3. Click

Save and Next

to save your entered data.

29

NEW STUDENT WIZARD: PART 2

•

Note:

If a student is created for this administration with the same Florida Student ID Number (or Social Security Number followed by an X), the same first 11 characters of the first name, and the same first 12 characters of the last name as an existing student profile at this school, the duplicate student error message will appear.

– Click

Back to Student Entry Form

cancel the process.

and – Existing student profile must be used unless there is an error in the Student Name or Student Florida ID Number.

• See the instructions to Update Student Information on pages 102-103 in the 2013-2014 EOC Manual. 30

NEW STUDENT WIZARD: PART 3

•

Part 3 – Edit Test Registration Details

1. Select the appropriate

Test Administration

.

2.

Enter the student’s

Date of Birth

.

3. To record ethnicity, use the drop-down box to select

Yes

or

No

.

4. To record race, use the drop-down boxes to select

Yes

each race category.

Yes

or

No

next to may be selected for more than one race category.

5. Select the appropriate

Gender

and

Grade

.

6. Click

Save and Next

.

31

NEW STUDENT WIZARD: PART 4

•

Part 4 – Edit Class Registration

1. To assign the student to an existing class, select the box next to the class name and click

Save and Next

.

2. To assign the student to a new class, click

New Class

and follow the steps to create a new class.

 Class name has a limit of

9 characters

and must be in

all CAPS

(e.g., THOMAS).

 When the class has been created and added to the list, select the box next to the class name and click

Save and Next

.

32

NEW STUDENT WIZARD: PART 5

•

Part 5 – Edit Assigned Tests and Enable the Student to Test on Computer (Set Online Indicator)

1. Student must be assigned to a test. Select the box(es) next to the appropriate test(s).

2.

Set the student’s Tested Grade and Online Indicator for each test.

 Tested Grade is the grade level of the student to be tested.

 Online Indicator indicates that the student will participate in the computer-based administration.

Yes

to be scheduled into a test session.

must be selected for a student 3. Click

Save and Exit

to complete the registration process for this student.

33

Creating Test Sessions

1. Log in to PearsonAccess, select

the appropriate test administration.

2. Go to

Test Management>Manage Test Sessions

.

3. Click

New Session

to go to the New Test Sessions screen.

34

Creating Test Sessions,

(cont.) 4. Enter the session details:      Session Name (50-character limit) School Test to be Administered Default Form Group Type (

Main

) Scheduled Start Date and Time (used for planning purposes screen) – a test session will not start until you click START on the Session Details 35

Creating Test Sessions,

(cont.) 5. Add students to test sessions by: • • Class (View By: Classes)

(FL CLASS)

Individual Student (View By: Students) 6. Select the check box for each class or student to be added to a session.

7. Click

Save.

8. Return to the newly created test session or to the Manage Test Sessions screen.

9. Maintain a list of all test sessions and ensure test content is cached for all sessions. 36

Assigning TestHear Accommodated Form

• Set up a separate test session for each group of students who will use TestHear accommodated forms or • Set up in a non-accommodated session (MAIN) and individually assign each accommodated form(s) to each student – Select the

Form

type from the drop-down menu 37

Adding Students to Test Sessions

1. Go to Test Management>Manage Test Sessions.

2.

Select “View By: Test Sessions.” 3. Click on the Session Name to go to the Session Details screen.

4. Click

Add Students

.

5.

Select “View By: Classes” or “View By: Students.” 6. Select the check box for the class or the student you want to add, and then click

Add to Session

.

– After you add students, you can verify Form/Form Group Type by clicking

Edit

.

7. Click

Save

after you make changes.

38

Moving Students to Another Session

1. Go to Test Management>Manage Test Sessions 2.

Select “View By: Test Sessions” 3. Click on the Session Name to go to the Session Details screen 4. Select the check box for each student to be moved – Only students with a

Ready, Exited, Resumed,

or be moved

Resumed-Upload

status may – Students with a

Submitted, Processing, Completed,

or may not be moved to another session 5. Click

Move

to go to the Move Students screen

Marked Complete

status 6. Select an existing test session or create a new test session to which the students will be moved 39

Removing Students from a Session

Remove Students from a Session

1. Go to Test Management>Manage Test Sessions.

2.

Select “View By: Test Sessions.” 3. Click on the Session Name from which you want to remove a student.

– On the Session Details screen, check the box for each student you want to remove.

– Click the

Remove

button.

– Click

Yes – Remove Students

to confirm this action.

40

Deleting Students

• If a Student Name or Student Florida ID Number is

INCORRECT

, delete the student’s test assignment and create a new record in PearsonAccess.

• Delete a student’s test assignment 1. Go to Test Management>Manage Test Sessions.

2.

Select “View By: Registered Students” on the Student Registration screen.

 To view all students, select the

Show All Students

check box and click  Search.

To search for an individual student, enter the search criteria, and then click Search.

 Must enter or select at least one search field  The more specific the criteria, the more focused the search will be 3. Click the name of the student, and then click the

Assigned Tests

4. Select all Online tests assigned to that student and then click tab.

Remove Test

.

 Do not remove any paper tests assigned to the student.

5. Click

Yes – Continue with Removal

to confirm.

41

Scenario/Action Require d

Scenario

Student Name or Florida ID Number is incorrect

Action Required

If the student was entered via PreID upload, see “Delete a Student” (EOC Manual pages 103 104) then “Add a Student” (EOC Manual pages 104-107). If the student was entered via the New Student wizard, see “Manage Other Student Information” (EOC Manual pages 111-113).

Other student information is incorrect besides Student Name or Florida ID Error in Student Name after first 11 characters of the first name or after the first 12 characters of the last name.

See Manage Other Student Information (EOC Manual pgs. 111-113) and Update Student Information (EOC Manual pgs. 124-126).

Use the incorrect profile for testing, then update the fields after testing with the school or district student information database Manager.

Student not included in PreID upload, student is new to school, or student transfers from another school or district. See Add a Student (EOC Manual pgs. 104-1077). (For a student transfer, do NOT attempt to change the student’s school enrollment in PearsonAccess.) New test needs to be added or changed for an existing student, or incorrect test format is assigned (e.g., changing paper to online).

See to change the tests assigned to a student (EOC Manual pgs. 112-113). (Note: changing a test to paper in PearsonAccess will not automatically order materials or print a PreID label.) Student not participating in the administration (e.g., withdrawn from school, absent for entire testing window) Remove from test session. No further action required. 42

Proctor Caching • School Technology Coordinator must configure the browser settings for caching content.

• Assessment Coordinators must cache each test session prior to the first day of testing.

− Proctor caching is available

a week prior to the testing window.

− Make-up sessions must also be cached.

43

During Testing

44

Proctor Caching,

(cont.)

• • Ensure Proctor Caching software is running on all Proctor Caching computers each day of testing.

−

Turn on Proctor Caching software

o Windows: go to Start>All Programs>Proctor Caching>Proctor_Caching o Mac: once Proctor Caching is initiated it will not have

Note:

to be restarted unless it has been manually stopped.

Proctor cache computer(s) cannot be used by students or test administrators during testing.

45

Test Session Management

TASK DESCRIPTION EOC MANUAL PAGE(S)

Start test sessions Monitor session details A session must be started in PearsonAccess before students can begin the test.

Keep track of each student’s testing status in PearsonAccess.

Resume students’ tests If a student exits the test (intentionally or unintentionally).

120 120-121 121-123

Note: NEVER submit a student’s answers or mark a student’s test complete because of a technical issue without first receiving directions from FLDOE or Pearson. Only mark a student’s test complete if the test is intended to be scored.

46

Monitor Session Status

47

After Testing

48

Test Session Management

TASK DESCRIPTION EOC MANUAL PAGE(S)

Mark a student’s test “complete” Mark a student’s test complete if a student exits the test and will not resume the same test.

126-128 Stop test sessions A test session cannot be stopped until all students are in “Completed” or “Marked Complete” status or until “Ready” students have been removed. 128 Invalidate tests Record accommodations Any tests that should not be scored must be invalidated. All accommodations used by students must be recorded in PearsonAccess.

128 –129 129-131

Important Note:

Manually

“stop”

test sessions by the

end of each testing window.

Record

invalidations

and

accommodations

, if applicable,

by the last day of each testing window.

Recording Accommodations

• Student accommodations can now be recorded from the Test Session Details screen in “Manage Test Sessions” by clicking on a student’s name. –

Click the Edit button.

• Select the accommodations used by the student in the drop down menus. • Click the Save button. • Click “Go back to Session Detail” to record accommodations for additional students 50

CBT Clean-Up Activities

• •

Delete all “not started” sessions and Please remember the following:

– Absent students should be

removed Stop all started sessions.

from the test session (not marked complete).

– If absent students have already been marked complete, nothing else needs to be done.

– Students in “Ready” status must be removed from the session before it can be stopped. – If students are in “Active,” “Exited,” or “Resumed” status, they will need to be marked complete.

•

CBT clean-up activities must be completed on the last day of the testing window by 4:00 pm.

• School technology coordinators should

purge test content

from the Proctor Caching Computer on the last day of the testing window.

51

Thank you for ensuring a secure and successful Fall 2014 NGSSS EOC/FCAT/FCAT 2.0 administrations.

Questions?

52