Transcript Slide 1

Test Administrator
Before, During, and After
Testing
1
Test Administrator Before Testing
Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the FCAT/FCAT
2.0 Administration and Security Agreement.
 Establish appropriate setting and remove or cover any unauthorized visual
aids.
 Prepare necessary forms to collect required administration information.
 Prepare Security Log(s) to be used in testing room.
 Prepare a seating chart to be used in your testing room.
 Make copies of the Do Not Disturb sign and Electronic Devices sign to post
prior to testing. (For FCAT 2.0 Reading Retake, make copies of the Session
signs.)
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Test Administrator Before Testing
Checklist
 Assemble all materials.
 Ensure that students understand the electronic devices policy (see scripts).
 Become familiar with accommodations specified on students’ IEPs or
Section 504 plans.
 Receive your test group codes
 CBT: Receive your seal codes (if administering FCAT 2.0 Reading Retake) from
school assessment coordinator.
 CBT: Ensure that you are familiar with how to open TestNav or TestHear to
the login screen with the correct URL for each student computer prior to
testing (see instructions in operational scripts).
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Test Administrator Before Testing
CBT: Conduct Practice Test (ePAT)
• ALL students MUST complete an ePAT for each subject test they will take to learn
how to use the computer-based system.
 Even students who participated in a previous computer-based test
MUST complete the appropriate Retake ePAT(s) prior to the Fall 2011
administration.
 Students who will take accommodated computer-based forms must
take the corresponding TestHear ePAT.
• Ensure that the following items have been downloaded to each computer that
will be used for a practice test.
 For TestNav: the ePAT Launcher and appropriate test content (FCAT
Reading and Mathematics, FCAT Reading 2.0).
 For TestHear: the accommodated ePAT, which includes the launcher
and the test content.
• Scripts provided in the Fall 2011 CBT Manual, the Fall 2011 Accommodations
Guide, and under the Resources tab at www.FLAssessments.com/ePATs.
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Test Administrator Before Testing
CBT: Prepare Testing Room
• Ensure that all software applications, including Internet browsers, are closed on
all student workstations.
• Start TestNav or TestHear, type in the correct URL, and open each student
workstation to the student login screen.
• Ensure that you have a way to contact the technology coordinator or school
coordinator during testing without leaving the room unattended.
• Test Sessions have a unique six-digit test code (password) that will be printed on
the Student Authorization Tickets and Session Roster.
 Test Code (password) is used to access the test.
 Test Group Code (4-digits) is used to identify groups of students tested together.
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Test Administrator During Testing
Checklist
 Maintain record of required administration information and
seating chart.
 Ensure that proctors and anyone who enters a testing room
for the purpose of monitoring the test sign the Security Log.
 Administer the test according to the directions in the
appropriate administration script and read the SAY boxes
verbatim to students.
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Test Administrator During Testing
Scripts
Method of
Delivery
Computer
Paper
Scenario
Students will test using regular CBT
forms via TestNav (may require
administration accommodations, such
as flexible scheduling, flexible setting,
etc.)
Students will test using accommodated
CBT forms via TestHear (e.g., zoom,
large print, color contrast, screen
reader, assistive devices)
Students will test using regular print
paper-based materials (provided as
accommodations only for FCAT
Mathematics and FCAT 2.0 Reading
Retakes)
Students require large print, braille, or
one-item-per-page paper test materials
as an accommodation
Use scripts in the…
Fall 2011 CBT Manual
Fall 2011 Accommodations
Guide
Fall 2011 Retake Manual
Fall 2011 Retake Manual and
Braille Supplements
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Test Administrator During Testing
CBT: Accommodations
• Use the Form/Form Group Type column in the Session Roster to
confirm the accommodated form assigned to the student.
Form Name in
PearsonAccess
Lrg Prt
Zoom
Col Con
Scr Rdr
Lrg Prt + Col Con
Lrg Prt + Scr Rdr
Lrg Prt + Col Con+ Scr Rdr
Zoom + Col Con
Zoom + Scr Rdr
Zoom + Col Con + Scr Rdr
Col Con + Scr Rdr
Assistive Devices
Accommodations Offered
Large Print
Zoom
Color Contrast
Screen Reader
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
Assistive Devices
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Test Administrator During Testing
CBT: Accommodations
The following codes should be used by test administrators to record
accommodations actually used by each student during the test administration. This
information is later recorded in PearsonAccess by the school assessment
coordinator.
• For ESE/504 students:
 1-FP = Flexible Presentation
 1-FR = Flexible Responding
 1-FSC = Flexible Scheduling
 1-FSE = Flexible Setting
 1-AD = Assistive Devices
• For ELL students:
 2-FSC = Flexible Scheduling
 2-FSE = Flexible Setting
 2-AHL = Assistance in Heritage Language
 2-ADI = Approved Dictionary
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Test Administrator During Testing
Supervise Test Administration
• During testing, ensure that students:
 Clear the area around their workstations of all materials except for the
appropriate test materials
 Do not have books, notes, extra scratch paper, or electronic devices of any
kind (except for approved calculators) during testing, even if they do not
use them
 Have signed or agreed to the student pledge
 Do not talk or make any disturbance
 Work independently
 Are recording their answers in the appropriate area
 Work in the correct Reading test
 For CBT, check student name and test in the top left corner of the computer
screen.
 For PBT, check the document title and logo at the top of the grid sheet.
 Work in the correct session (FCAT 2.0 Reading Retake only)
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Test Administrator During Testing
Supervise Test Administration
• Test administrators MAY NOT:
 Talk with students about test items
 Help students with their answers
 Provide students with any information that would allow them to infer the
correct answer
 Discuss test items or answers with students even after testing has been
completed
 CBT only: Have any desktop-viewing programs or similar software that
would enable a test administrator to view test items and student
responses
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Test Administrator During Testing
CBT: Supervise Test Administration
• If a computer is disconnected from the test:
 Contact the technology coordinator to help diagnose
any technical issues
 Contact the school assessment coordinator to resume
student’s test in PearsonAccess
If you have a Test Administrator account in PearsonAccess, you
will be able to resume the student’s test and assist the student
with logging in again. Your school assessment coordinator will
train you on the process for resuming students.
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Test Administrator After Testing
Checklist
 Verify that you have collected all required administration information, including
accommodations actually used by each student.
 Report any missing materials to your school assessment coordinator, including the
following as applicable:






Test and answer books
Student Authorization Tickets
Session Rosters
Work Folders
Reference Sheets
Reading Passage Booklets
 Verify that Security Logs and seating charts were completed correctly.
 For PBT, inspect students’ answer documents for stray marks on the student grid
sheet and verify that the required information has been completed. Remove stray
reference sheets. Check to make sure DNS bubbles have not been gridded by
mistake.
 Organize materials and return to your school assessment coordinator.
 Complete the Test Administrator Comment Form at
www.FLAssessments.com/FallRetake.
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Test Administrator After Testing
Steps for Returning Paper Test Materials
Organize your paper-based materials according to the list below:
• Absent Students – Hold for Make-Up Administrations cover sheet
and unused documents for absent students
• TO BE SCORED – Cover sheet and documents for each test (FCAT
Mathematics Retake, FCAT Reading Retake, FCAT 2.0 Reading Retake)
• NOT TO BE SCORED – Cover sheet and documents (includes unused
documents and documents with the DNS bubble gridded)
• Test administration manuals, security log, required administration
information, seating chart, Reading Passage Booklets, used work
folders, and Mathematics Reference Sheets
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School Assessment Coordinator
Before, During, and After
Testing
15
School Assessment Coordinator Before Testing
Checklist

Read the test administration manual(s).

Become familiar with Test Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 CBT Administration and Security Agreement.

Train test administrators and proctors on all applicable content in the Fall 2011 CBT
Manual, the Fall 2011 Retake Manual, and the Fall 2011 Accommodations Guide.
Ensure that they, as well as all school administrators, sign the FCAT/FCAT 2.0 CBT
Administration and Security Agreement.

Receive test materials from district assessment coordinator, inventory materials within
24 hours of receipt, and report missing materials or request additional materials.

CBT: If your school will provide paper reference sheets, ensure an adequate supply is
available for all students.

Communicate the process for collecting required administration information to test
administrators.

Distribute test group codes to test administrators.
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School Assessment Coordinator Before Testing
Checklist

CBT: Distribute seal codes (if administering FCAT 2.0 Reading Retake) to test
administrators on day 2 of testing.

Make arrangements to test any special program students (e.g., district virtual
instruction programs, Home Education Program) who may be testing at your
school.
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Assign proctors, as needed.

Ensure that appropriate test settings are available for all testing rooms.

For students who require accommodations at your school, discuss with test
administrators how accommodations will be provided.

CBT: Verify student information and create test sessions in PearsonAccess.

CBT: Distribute Session Rosters and Student Authorization Tickets on the day of
testing.

Complete any Computer-Based Assessments Certification district readiness
activities as directed by FDOE.
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School Assessment Coordinator Before Testing
CBT: District Readiness Activities
•
Complete Computer-Based Assessments Certification.
 All schools who will participate in the FCAT or FCAT 2.0 computerbased assessments must complete the survey in the tool.
 The tool is available at: https://app1.fldoe.org/CBT/CertificationTool/
•
The instructions are posted to
www.FLAssessments.com/CertificationGuide.
•
District-level submission is due two weeks prior to the first day of
the computer-based testing window in the district. Districts will
establish school survey deadlines.
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School Assessment Coordinator Before Testing
Receive Test Materials
•
The first school box is a white box with a red stripe.
•
Work Folders were shipped with the Fall 2011 CBT Manuals.
•
Inventory the contents of your boxes within 24 hours of
receipt and report any missing materials immediately.
•
See pg. 55 of the Fall 2011 Retake Manual for a list of
materials included in school boxes and special document
boxes.
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School Assessment Coordinator Before Testing
FCAT 2.0 Reading Retake
•
•
•
Session Length: Each session of the FCAT 2.0 Reading Retake may take up to half of a
typical school day. You are responsible for determining the precise time frames for
half-day sessions at your school and provide test administrators with specific starting
and stopping times.
Seating Charts: Ensure that test administrators maintain a separate seating chart for
each session of the FCAT 2.0 Reading Retake.
Session Signs: Session signs are only used for FCAT 2.0 Reading Retake, and they
remind students of the questions included in each session (Session 1 is 1-27; Session
2 is 28-53).



•
Paper-based tests include two external seals to designate the sessions. There
are no stop signs or other indications of the session break.
Regular computer-based tests will require a seal code to access Session 2.
Accommodated computer-based tests will not have a seal code or an indication
of the session break. Test administrators must monitor students to
ensure they work in the correct session.
CBT: Seal Codes: Four-digit seal codes allow students access to Session 2 of the FCAT
2.0 Reading computer-based test after they have completed Session 1. Students
must be resumed in PearsonAccess prior to beginning Session 2.
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School Assessment Coordinator Before Testing
Training
Train Test Administrators and Proctors
• Must be trained on all applicable content in the following:
 Fall 2011 CBT Manual
 Fall 2011 Retake Manual
 Fall 2011 Accommodations Guide
• (If Applicable) Returning paper-based materials.
• CBT: Monitoring test sessions and resuming students in PearsonAccess
 School coordinators will resume students as needed and may require test
administrators to contact them during testing to request this authorization.
 Test administrators may resume students if PearsonAccess accounts have
been created by the district.
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School Assessment Coordinator Before Testing
CBT: Training
Train Test Administrators and Proctors (for CBT)
• Securing a student’s computer if a student leaves the room and will
resume testing
Recommended
 Long breaks: student must exit the TestNav system by clicking the X or the
red circle in the top corner and then clicking Yes, exit the test
 Student will not be able to continue testing until he/she is authorized to resume
testing in PearsonAccess.
 Short breaks: visual block (e.g., a file folder) must be applied to obscure the
computer screen or turn off the monitor
• Accessing student comment forms after testing
(www.FLAssessments.com/RetakeStudentCommentForm).
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School Assessment Coordinator Before Testing
CBT: Training
Train Test Administrators and Proctors (for CBT)
• Test administrators are instructed to contact you in the following
circumstances:
 A student has not participated in a practice test session.
 A student has trouble logging in the first time.
 A student cannot see the shading on the Test Group Code screen.
 A test administrator does not have a Student Authorization Ticket for a student.
 A Student Name or Student ID is not correct (e.g., misspelled) on the Student
Authorization Ticket.
 A test administrator is concerned that a student is unable (e.g., too ill) to finish the test.
 A student Exits the test to finish later and logs out of the test session.
 A student is in the wrong test session.
Provide instructions for test administrators to handle these
circumstances.
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School Assessment Coordinator Before Testing
PBT: Student Responses for
Special Documents
• In the Fall 2011 Retake Manual, see the school assessment
coordinator responsibilities for each special document type
according to the table below.
Information
Page
Special Documents School Assessment Coordinator
Responsibilities
91
Large Print School Assessment Coordinator Responsibilities
92-93
Braille School Assessment Coordinator Responsibilities
94-95
One-Item-Per-Page School Assessment Coordinator
Responsibilities
96-97
Return Special Documents to District Assessment Coordinator
98-99
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School Assessment Coordinator Before Testing
CBT: PearsonAccess
Filters and Search Fields in PearsonAccess
• Any column with this button
can be filtered.
 To filter data, click the symbol and enter the filter criteria.
 The column will be filtered according to the search term.
• Clicking on the column heading also allows you to sort the data in
descending or ascending order. Once the data is sorted, an up or down
arrow appears after the column heading.
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School Assessment Coordinator Before Testing
CBT: PearsonAccess
• Manage Student Information
 PreID upload occurs during the designated PreID window.
 District or school users may add students using the Create New
Student wizard when the PreID window is closed.
• Access Session Roster
 Session rosters are created in PearsonAccess for each test
session.
 Test sessions must be created in PearsonAccess (districts had
option to create test sessions in PreID).
 Students must be assigned to a test session.
 Test sessions can be modified at any time.
• Verify the accuracy of Student Name and Student ID number.
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School Assessment Coordinator Before Testing
CBT: PearsonAccess
Create Test Sessions
• Three ways of organizing test sessions
1. By Test Group – only includes students in a particular group (e.g.,
class, testing room) who will be testing together
Advantage: PearsonAccess can be used to manage the testing
groups, and session rosters will include only one group of students
testing together. PearsonAccess can also be used to distinguish
between students taking regular computer-based form (Main) and the
accommodated forms.
Disadvantage: will require setup and management of more sessions
2. By Test Day – includes all students in a school to be tested in a
subject on a particular day
Advantage: greater security because a session can be started and
stopped on the same day
Disadvantage: requires coordination of testing groups at the school
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School Assessment Coordinator Before Testing
CBT: PearsonAccess
Create Test Sessions (continued)
3. By Test Administration – includes all students scheduled to be
tested in a subject during the entire test administration
Advantage: limits setup and management to one session and
additional make-up sessions do not need to be created
Disadvantage: test sessions are open and active during the entire
testing window, which may present a security concern; greater
coordination of testing groups at schools; and may be cumbersome
to locate and manage specific students
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School Assessment Coordinator Before Testing
CBT: PearsonAccess
Create a New Test Session
1. Log in to PearsonAccess, select Fall 2011 Retakes administration.
2. Go to Test Management>Manage Test Sessions.
3. Click New Session to go to the New Test Sessions screen.
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School Assessment Coordinator Before Testing
CBT: PearsonAccess
Create a New Test Session (continued)
4. Enter the session details:
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
Session Name (50-character limit)
School
Test to be Administered
Default Form Group Type (Main)
Scheduled Start Date (used for planning purposes – a test session will
not start until you click START on the Session Details screen)
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School Assessment Coordinator Before Testing
CBT: PearsonAccess
Create a New Test Session (continued)
5. Add students to test sessions by:
• Class (View By: Classes)
• Individual Student (View By: Students)
6. Select the check box for each class or student to be added to a
session.
7. Click Save.
8. Return to the newly created test session or to the Manage Test
Sessions screen.
9. Maintain a list of all test sessions. Ensure technology coordinator
cached test content for all sessions and Proctor Caching is running
for sessions prior to the first day of testing.
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School Assessment Coordinator Before Testing
CBT: PearsonAccess
View and Verify Student Data
The Student Name and Student ID Number
must be correct in PearsonAccess.
• Confirm all students are in test sessions (pg.
71).
• View and verify student data (pg. 71-72).
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School Assessment Coordinator Before Testing
CBT: Scenario/Action Required
Scenario
Action Required
Student Name or Student ID Number is
incorrect
See Delete a Student (pgs. 72-73) then Add a Student (pgs.
73-75).
Other student information is incorrect
besides Student Name or Student ID
See Manage Other Student Information (pgs. 80-81) and
Update Student Information (pgs. 89-90).
Error in Student Name after first 11
characters of the first name or after the
first 12 characters of the last name
Use the incorrect profile for testing, then update the fields
after testing with the school or district student information
database manager.
Student not included in PreID upload,
student is new to school, or student
transfers from another school or district
See Add a Student (pgs. 73-75). (For a student transfer, do
not attempt to change the student’s enrollment in
PearsonAccess.)
New test needs to be added or changed for
an existing student, or incorrect test format
is assigned (e.g., changing paper to online)
See To change the tests assigned to a student (pgs. 80`).
(Note: changing a test to paper in PearsonAccess will not
automatically order materials or print a PreID label.)
Student not participating in the
administration
Remove from any test sessions. No further action required.
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School Assessment Coordinator Before Testing
CBT: PearsonAccess
Manage Test Sessions
TASK
DESCRIPTION
CBT
MANUAL
PAGE(S)
View an Existing Test Session
Check the session details and verify that students are
assigned to the correct session.
Add, Move, or Remove
Students
Manage student session assignments
77-78
Classes can be used to manage students in PearsonAccess.
78-79
Manage Other Student
Information
Some student data may be changed in PearsonAccess.
80-81
Technology Coordinator
Proctor Cache Test Items
Proctor Caching is required for efficient test delivery. Provide
technology coordinators with a list of all test sessions for
school.
97-123
Print Student Authorization
Tickets, Seal Codes, and
Session Rosters
Each student needs a Student Authorization Ticket in order to
log in to the test session, and each test administrator needs a
Session Roster.
81-82
Distribute Student Authorization
Tickets and Session Rosters to
test administrators
Student Authorization Tickets and Session Rosters are secure
and should only be distributed on the day the assessment will
be administered.
81-82
Manage Class Information
(optional)
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School Assessment Coordinator Before Testing
CBT: Assigning Accommodated Forms
Creating an Accommodated Test Session (instructions in the Fall
2011 Accommodations Guide):
• If your school will set up test sessions by test group, all students
requiring accommodated computer-based test forms (including assistive
devices) will need to be in a separate session and in a separate testing
room from students who are using non-accommodated CBT forms.
(Separate sessions/rooms are required because the students require
different scripts.)
• If your school will set up test sessions by test day or by test
administration, it is not necessary to create a separate session for
students who require accommodated CBT forms. Follow the instructions
for assigning an accommodated form for each student.
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School Assessment Coordinator Before Testing
CBT: Assigning Accommodated Forms
Assigning an Accommodated Form (instructions in the Fall 2011
Accommodations Guide) Click “Specify” or “Override” on the Session Details screen to
assign a specific form to a student.
Form Name in PearsonAccess
Accommodations Offered
Lrg Prt
Zoom
Col Con
Scr Rdr
Lrg Prt + Col Con
Lrg Prt + Scr Rdr
Lrg Prt + Col Con+ Scr Rdr
Zoom + Col Con
Zoom + Scr Rdr
Zoom + Col Con + Scr Rdr
Col Con + Scr Rdr
Assistive Devices
Large Print
Zoom
Color Contrast
Screen Reader*
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
Assistive Devices
*Screen Reader is available for the Mathematics test only.
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School Assessment Coordinator During Testing
Checklist
 CBT: Ensure the test sessions have been started in PearsonAccess.
 Provide test administrators with additional test materials, as
necessary.
 Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are properly completed, and required
administration information is collected.
 Be available during testing to answer questions from test
administrators.
 CBT: In PearsonAccess, monitor session status and resume
students’ tests, if necessary.
 Arrange for and supervise make-up administrations.
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School Assessment Coordinator During Testing
CBT: PearsonAccess
Test Session Management Tasks During Testing
DESCRIPTION
MANUAL
PAGE(S)
Start test sessions
A session must be started in PearsonAccess
before students can begin the test.
84-85
Monitor session details
Keep track of each student’s testing status
in PearsonAccess.
85
Resume students’ tests
If a student exits the test (intentionally or
unintentionally) and will finish later.
85-87
TASK
Note: NEVER submit a student’s answers or mark a student’s test complete because
of a technical issue without first receiving directions from FDOE or Pearson. Only
mark a student’s test complete if the test is intended to be scored.
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School Assessment Coordinator After Testing
Checklist
 Verify that all distributed secure materials have been returned. Report any
missing materials to your district assessment coordinator and conduct the
necessary investigation.
 Make copies of all collected required administration information, seating charts,
and Security Logs and file the copies.
 CBT: In PearsonAccess, stop test sessions and invalidate student tests, if
necessary.
 CBT: In PearsonAccess, record accommodations actually used by students.
 Organize materials and return them to your district assessment coordinator.
 CBT: Complete the Fall 2011 CBT School Assessment Coordinator Comment
Form.
 PBT: Complete the Fall 2011 Retake School Assessment Coordinator Comment
Form.
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School Assessment Coordinator After Testing
CBT: PearsonAccess
Test Session Management Tasks After Testing
TASK
DESCRIPTION
MANUAL
PAGE(S)
Mark a student’s test
“complete”
Mark a student’s test complete if a student
exits the test and will not resume the same
test.
91-92
Stop test sessions
A test session cannot be stopped until all
students are in “Completed” or “Marked
Complete” status or until “Ready” students
have been removed.
92
Invalidate tests
Any tests that should not be scored must be
invalidated.
92-93
Record
accommodations
All accommodations used by students must
be recorded in PearsonAccess.
93
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School Assessment Coordinator After Testing
CBT: Record Accommodations
• Instructions provided in the Fall 2011 Accommodations Guide.
• Must be completed by 4:00 PM EDT Friday of the week the
student tested.
• Test administrators recorded the accommodations codes for
the accommodations actually used on the record of required
administration information.
• Accommodations are associated with the test and not with the
student. They must be recorded for each test taken by the
student.
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Technology Coordinator
Before, During, and After
Testing
All instructions for the Technology Coordinator apply to
computer-based test administrations only.
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Technology Coordinator Before Testing
Checklist
 Read the test administration manual.
 Read theTest Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 CBT Administration and Security Agreement.
 Ensure all workstations meet the minimum requirements, including
screen resolutions set to 1024 x 768.
 Confirm TestNav 6.9 software has been installed (file share or local
install) on all computers to be used for testing.
 Confirm TestHear software has been installed (local install only) on all
computers to be used by students requiring accommodated CBT forms.
 Ensure all student workstations have successfully loaded the
Infrastructure Trial (see Infrastructure Readiness Guide at
www.FLAssessments.com/AdditionalResources).
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Technology Coordinator Before Testing
Checklist
 Meet with the school assessment coordinator to discuss the administration of
the computer-based test and walk through the test administration.
 Discuss and implement plans for handling possible technical interruptions during
testing.
 Run the TestNav System Check to determine the amount of bandwidth needed
for testing.
 Evaluate the testing locations in the school to ensure availability of sufficient
electrical outlets and network jacks.
 Ensure you are aware of applications that must be disabled prior to testing
(e.g., screen savers, automated virus scan software, remote access
applications, and the Macintosh control strip).
 Computers used for test administration activities (i.e., PearsonAccess)
have the appropriate required version of a standard Internet browser
based on the operating system in use on the computer and the browser’s
pop-up blocker is disabled.
 School has a high-speed connection to the Internet AND the connection is
not over-allocated.
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Technology Coordinator Before Testing
Checklist
 If a firewall is used, appropriate destination/port/protocol combinations are
allowed through the firewall.
 Any proxy servers have been checked to ensure that the appropriate URLs
are not blocked.
 Internet content filters are configured to allow the specific IP addresses
required for administering computer-based testing.
 Proctor Caching computer(s) have been set up properly.
 A printer is available for printing the Student Authorization Tickets, seal codes, and
Session Rosters (color is not required).
 Analyze the network to determine whether network bottlenecks exist.
 Confirm that student computers and the Proctor Caching computer have not been
updated with any additional software and will not be updated before testing
begins.
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Technology Coordinator Before Testing
Checklist
 Confirm that test content has been cached for all scheduled test sessions. Test
content is available one week prior to the test administration window.
 Verify that the performance of your Internet connection is consistent with
expected levels of performance for computer-based testing.
 Alert your Internet Service Provider to your computer-based testing window,
and also confirm that no scheduled maintenance or outages are planned during
the entire window.
 Ensure no high bandwidth network activity other than computer-based testing
will be occurring during the testing window.
 If utilizing wireless network connections for computer-based testing:
• Ensure that all computers can effectively communicate with their access point
from the testing location.
• Ensure that all security measures have been properly enabled.
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Technology Coordinator Before Testing
Checklist
 Ensure that laptops are connected to AC power. If batteries must be
used, ensure that they are fully charged and have the capacity to last for
the entire test session.
 Ensure that each computer station is equipped with a keyboard and mouse (or
other pointing device).
 Disable instant messaging and email notification.
 Disable screen savers, power savers, and remote desktop.
 Disable or delay anti-virus, auto-scan and/or auto-update, system restore
utilities, Windows Security Firewall, web content filtering, or other software
that may impact CPU speed or scan/block information transferred between the
workstation and the servers.
 Alert your school to the dates and times for computer-based testing and
require students and teachers not testing to refrain from using any streaming
media or other high-bandwidth applications while students are testing.
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Technology Coordinator Before Testing
Checklist
 Ensure student workstations and the user profiles and logins being used
for testing allow full permissions (read-/write-/modify-) to the
TestNav/Temp and TestNav/Logs directories.
 Ensure that the primary and secondary save locations are set for student
response files and that students have read-/write-access to these
locations.
 Ensure that test administrators are familiar with how to access TestNav
software from student workstations and how to access the student
comment forms (if shortcuts are provided).
 On each day of testing, confirm the Proctor Caching computer and Proctor
Caching software are turned on and remain running.
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Technology Coordinator Before Testing
Workstation Specifications
General Specifications (Windows/PC and Apple/Macintosh)
Each computer must meet or exceed the following General Specifications in addition to the
applicable Operating System Specifications below:
 500 MB available disk space
 1024x768 screen resolution
 Keyboard and mouse (or other pointing device)
 High-speed internet connection
Operating System Specifications
Windows/PC
Apple/Macintosh
Windows XP (Service
Pack 3)
 Pentium III 733
MHz processor
 512 MB RAM
Windows Vista (Service
Pack 1)
 Pentium III 1 GHz
processor
 1 GB RAM
Windows 7
 Pentium III 1 GHz
processor
 1 GB RAM
Mac OS X 10.4
G3, G4, G5 500 MHz
processor
512 MB RAM
Mac OS X 10.5
Intel, G4, G5 867 MHz
processor
512 MB RAM
Mac OS X 10.6
Intel processor
1 GB RAM
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Technology Coordinator Before Testing
Workstation Specifications
Additional Specifications for TestHear (Accommodated Forms)
• TestHear will operate on Windows PC workstations and on Macintosh workstations that have
Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will
not work on Mac OS X 10.4 or on Macs that cannot also run Windows.
• For students requiring the screen reader, the computer must be equipped with an audio card
and headphones.
• For an optimal student experience, any computer that takes a noticeably long period
of time (e.g., more than 10 seconds) to start and run applications, even computers
which meet the requirements, should not be used for high-stakes computer-based
testing, if possible.
• The testing platform does not permit access to other applications during testing. This
means that any applications that may automatically launch during testing will
interrupt the student’s testing session, logging the student out of the test.
Applications such as antivirus updates, power management software (laptops),
screen savers, and email with automatic message notifications should be configured
so they do not launch during test sessions.
50
Technology Coordinator Before Testing
Monitor Display and Shading
• To ensure students will see all of the content in the test,
students are asked to confirm that they can see 15% shading on
the Test Group Code screen when they first log in to the test.
• If students cannot see the shading, they must exit the test and
their monitor settings must be adjusted.
• General instructions for adjusting monitor settings are provided
on pgs. 128-129 (Fall 2011 CBT Manual). The steps for changing
contrast and brightness settings will vary depending on the
manufacturer and model of each individual monitor.
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Technology Coordinator Before Testing
Proctor Caching
• Instructions for installing Proctor Caching are provided in the Fall 2011
CBT Manual.
• Computers used for Proctor Caching do not need to be server-class
machines but should meet the system requirements.

Proctor Caching can run on either a Windows or Mac operating
system, and each can support both Windows and Mac-based testing
workstations.
• Each testing computer must be configured to refer to a Proctor Caching
computer in order to obtain test content.


If more than one computer is being used for Proctor Caching, be sure
to specify the IP address of the correct Proctor Caching computer
during the TestNav installation process.
For example: if there are 80 computers that may be used for testing
and two Proctor Caching computers, 40 of the testing computers may
be configured to link to Proctor Caching computer A, and the
remaining 40 may link to Proctor Caching computer B.
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Technology Coordinator Before Testing
Proctor Caching
• Proctor Caching Security
 Proctor Caching software stores a copy of the test content on the local
hard drive of the machine on which it runs.
 Test content transmitted and stored by the Proctor Caching computer is
in encrypted format.
 At no time does the Proctor Caching computer un-encrypt the test items.
 “Purge cache” function deletes all encrypted test content from the hard
drive of the Proctor Caching computer.
 FDOE and Pearson require that test content be purged at the end of each
administration window.
• Proctor Caching Computer Placement


Proctor caching can be implemented at either the lab- or the schoollevel.
Computer should be located as close as possible on the network to the
student workstations.
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Technology Coordinator Before Testing
TestNav
• Installation instructions are provided in the Fall 2011 CBT Manual.
• Once TestNav has been properly installed and tested, it should continue to
be successful on student workstations through the test administration, as
long as no incompatible software updates are made.
• Annual updates to TestNav may require re-installation of software. (There
are currently no updates to the software for 2011-2012. The version of
TestNav installed for 2010-2011 can be used for 2011-2012, unless otherwise
indicated by the FDOE.)
File Share vs. Local Install
• Two options for installing TestNav


File Share
Local Install
54
Technology Coordinator Before Testing
TestNav
Pros
Cons
File
Share
+ Single point of
installation and
configuration changes
+ Easier to implement in a
large-scale testing
environment
+ Centralized single
location for log files
- Adds a single potential point of failure
Local
+ Quicker launch time
- Increases installation time (Note:
+ Limits potential points of System automation tools, such as SMS
failure
[Windows] and Apple Remote Desktop
[Mac] can make local installs much
easier)
- Requires that configuration changes be
made on each machine
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Technology Coordinator Before Testing
TestHear ePATs
• Students are required to participate in a practice test using the
ePAT with the same accommodations that will be provided to
them on the operational assessment.
• The accommodated ePATs must be downloaded and installed
on the computer workstation that will be used for the practice
test.
• TestHear will only operate on Windows PC workstations and on
Macintosh workstations that have Mac OS 10.5 or later installed
and are running Windows (e.g., via Boot Camp). TestHear will
not work on Mac OS 10.4 or on Macs that cannot also run
Windows.
• Instructions for installing and running TestHear ePATs are
provided in the Fall 2011 Accommodations Guide.
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Technology Coordinator Before Testing
TestHear
• TestHear must be installed on all computers that will be used by students
requiring accommodated CBT forms (e.g., large print, zoom, screen reader,
color contrast, assistive devices).
• Instructions for downloading and installing TestHear are provided in the Fall
2011 Accommodations Guide.
• TestHear ePATs will only operate on Windows PC workstations and on
Macintosh workstations that have Mac OS 10.5 or later installed and are
running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS
10.4 or on Macs that cannot also run Windows.
• Local installation is required for TestHear.
• TestHear accommodated forms are larger than regular TestNav forms. To
help determine bandwidth requirements and to provide an opportunity to
practice loading TestHear forms, accommodated test data will be added to
the Testing Volume Calculator in the TestNav System Check
(www.FLAssessments.com/SystemCheck) and to the Infrastructure Trial in
the Training Center. The FDOE will notify districts when these features are
available.
57
Technology Coordinator During Testing
Checklist
 Ensure Proctor Caching software is running on all Proctor Caching
computers.
• Turn on Proctor Caching software

Windows: go to Start>All Programs>Proctor Caching>Proctor_Caching

Mac: once Proctor Caching is initiated it will not have to be restarted
unless it has been manually stopped.
 Monitor each testing room to ensure that there are no technical
issues.
 Be available during testing to answer questions from test
administrators.
58
Technology Coordinator After Testing
Tasks
 Purge Test Content from the Proctor Caching Computer
 Complete Comment Form. Please provide feedback that will be
meaningful to the FDOE and the test contractor.
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