Transcript Slide 1

Spring 2013
Computer-Based Testing
Training Materials
FCAT/FCAT 2.0
1
Overview
These training materials are designed to highlight important
information for computer-based test administrations.
Not all information from the Spring 2013 Computer-based
Test Administration Manual is included in this presentation,
so it is imperative that school staff read and familiarize
themselves with all information in the in addition to
using these training materials.
These training materials should be used in conjunction with
the Spring 2013 Reading, Mathematics, and Science
training materials for paper-based tests to ensure that all
general information regarding test administration policies
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and procedures is covered.
CBT Readiness Activities
• Complete Certification Tool
• Install TestNav 6.9 and TestHear
• District-wide Infrastructure
Trial: April 2, 2013
− Run System Check
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Glossary of Terms
• PearsonAccess: is the vendor’s website
(www.pearsonaccess.com/fl) used for all CBT test preparation
activities.
• TestNav 6.9: is a testing platform that will be used for all CBT
assessments and requires an application download.
• TestHear: is a software platform to access accommodated forms
(e.g., large print, color contrast, zoom, screen reader) for eligible
students.
• ePat (electronic practice assessment test): is an online
practice test to help students become familiar with the computerbased testing platform.
• Proctor Caching: is a process of loading or “caching” test
content locally on a computer at the school level to reduce test 4
delays due to network congestion.
Glossary of Terms
• Class: is a required field in PearsonAccess. Students are
assigned to a class through the PreID upload or Create a
New Student Wizard.
– You are not required to manage students through class
assignments.
• Test Session: is a required field for scheduling students to
take a test. The three ways that you can set up sessions
are: Test Group, Test Day, or Test Administration.
• Student Authorization Ticket: is a secure ticket with a
unique login ID and test code assigned to a student.
• Session Roster: is a list of students that are scheduled to
test together in a test session.
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PearsonAccess: Blue Site
Website: www.pearsonaccess.com/fl
• A website used for almost all test
preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Requires a username and password.
• Verify that you are working in the correct
test administration each time you log in.
• Links to support materials:
www.FLAssessments.com/SpringRMS
• PearsonAccess will timeout after 14
minutes of inactivity.
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PearsonAccess
Training Center: Brown Site
Website: www.pearsonaccess.com/fl
• Accessed from the Training Center tab
on PearsonAccess Home page.
• Provides an opportunity to
 Practice PearsonAccess tasks.
 Manage the Infrastructure Trial in
preparation for testing.
• Requires a username and password.
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PearsonAccess Tutorials
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Proctor Caching
• Proctor Caching is a process of loading or “caching” test content locally
on a computer at the school level.
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Proctor Caching software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT/FCAT 2.0/EOC computer-based testing in
Florida.
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TestNav 6.9 (TestNav)
• Platform for Florida’s highstakes computer-based
statewide assessments.
• Software application installed
either on a file server or on
each computer that will be used
for testing.
Note: This is the URL used for testing
this Spring; it is different from the URL
used for the Infrastructure Trial.
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TestHear 2.1.0.7(TestHear)
• Platform used to deliver accommodated forms (e.g., large print, zoom,
color contrast, screen reader, assistive devices) for Florida’s highstakes computer-based statewide assessments.
• Software application installed on each computer that will be used to
test students who require computer-based accommodations.
• TestHear will operate on Windows PC workstations and on Macintosh
workstations that have Mac OS 10.5 or later installed and are running
Windows (e.g., via Boot Camp).
• TestHear will not work on Mac OS X 10.4 or on Macs that cannot also
run Windows.
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ePAT
• Electronic Practice Assessment Tool
• Provides students an opportunity to practice using the computerbased platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from practice test content.
• Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the
Resources tab.
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ePAT Online Tools
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Student Tutorials
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Pearson Support and
PearsonAccess
Contacting Pearson Support
• Phone Number: 1-877-847-3043 (ask for Level 2 Tech)
• E-mail: [email protected]
Appendix C in the Spring 2012 CBT Manual provides the
following information:
• PearsonAccess
 User Accounts
− Instructions for setting up user accounts are posted on
PearsonAccess.
 Browser requirements
 Logging in for the first time
 Resetting passwords
• Training Center
 Test Setup Exercise
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Technology Coordinator Guide
• Information and instructions for technology coordinators
to follow before, during, and after testing are now
provided in a separate online Spring 2013 Technology
Coordinator Guide.
• Technology coordinators must familiarize themselves
with all information in this guide prior to the test
administration.
• The Technology Coordinator Guide is available at
www.FLAssessments.com/SpringRMS.
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CBT Resources
CBT Training Resources
• A new website has been created to compile several
resources for computer-based testing. The site includes
information about test setup, best practices, and training
resources.
• This site is located at
www.FLAssessments.com/CBTTrainingResources.
Spring 2013 CBT Manual
• Appendix D on page 310 is the CBT Test Administrator
Quick Reference Guide.
• This guide lists possible error messages students may
encounter, explanations for each message, and possible17
solutions.
CBT Materials Needed,
as applicable:
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Student Authorization Tickets
•
For each test session, each student needs a Login ID and a 6-digit test code
(password), which are printed on the Student Authorization Tickets.
•
Students will need a pen or pencil during testing to sign their tickets.
•
Students taking will log in using the same Student Authorization Ticket for each
session.
– Students will use the same ticket for Session 1 and 2 of the Reading test.
•
Provide each student a ticket only AFTER all students have entered the
testing room, as instructed in the script, and all tickets must be collected
BEFORE students leave the testing room.
•
Student Authorization Tickets must be handled in a secure manner and
returned to the school assessment coordinator immediately after each day of
testing is completed.
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Samples Of Printed
Student Authorization Tickets
Detail View/Single Ticket
Grid View/6 Tickets
List View/3 Tickets
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Session Roster
•
•
•
A Session Roster is a list of all students scheduled in a test session that
displays important information including:

Test Administration

Session Name

Test to be Administered

Test Code (password)

Student Name

Florida ID

Student Date of Birth

Class Information

Login ID

Blank space to record attendance information and accommodations used
The Session Roster may be used to record required administration information.
Session Rosters must be handled in a secure manner and returned to the
school assessment coordinator immediately after each test session is
completed.
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Session Roster
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Test Code vs. Test Group Code
Test Code
Test Group Code
A six-digit code created by PearsonAccess
and printed on Student Authorization Tickets
and Session Rosters. The Login ID and the
test code are required to log in to TestNav.
A unique four-digit number created by
district assessment coordinators or by school
assessment coordinators used to identify
groups of students tested together. The test
group code is entered after the Welcome
screen and Testing Rules Acknowledgment
and before students see the first question.
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Seal Code
• A seal code is a unique four-digit number used to allow
students to access Session 2 of the computer-based FCAT
2.0 tests (FCAT 2.0 Reading Retake, Grades 6, 7, 9, and 10
Reading tests, and Grade 5 Mathematics in TestNav and
TestHear) after they have completed Session 1.
• Seal codes are provided in PearsonAccess, and all students in a
test session will use the same seal code.
• Seal codes should not be given to students until Day 2 when
Session 2 is administered.
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Sample Seal Code
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Sample of Entry
Seal Code (cont.)
Students
enter the
seal code
here
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Reading Passage Booklets
• Reading Passage Booklets will be provided for eligible students taking
computer-based Reading tests who have this accommodation identified
in their IEPs or Section 504 plans.
– The accommodation code used in ISIS to record Reading Passage Booklet
is “R”.
• The booklets contain reading passages but do not contain test items.
These booklets have a security number that must be tracked at all
times.
– Students will respond to test items on the computer.
• On the day of testing, ensure that students with this accommodation
receive the correct booklet for the assessment they are taking.
– The School Assessment Coordinator must specify the correct form in the
TestNav FCAT 2.0 Reading test sessions for each student who will use a
Reading Passage Booklet.
• Reading Passage Booklets are secure materials and must be
stored in a secure location before and after testing.
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CBT Work Folders
• The Florida Computer-Based Testing Work Folder is a blank piece of
yellow 11x17 paper folded in half with grid paper on the back page.
• For the Mathematics test sessions, students are provided with work
folders to work the problems.
• Two work folders will be provided for each student taking Grade 5
Mathematics (one for Session 1 and one for Session 2).
• Distribute work folders to students at the beginning of each
Mathematics test session.
• Ensure that students have enough desk space to use their folders.
• Once students complete the Mathematics test, collect all work folders
and return them to the school assessment coordinator.
• Used work folders are secure materials.
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CBT Worksheets
• The CBT Worksheet is an 8 1/2x11 page (located in Appendix E) that
may be copied and distributed to students at the beginning of a test
session.
• If your school is providing hard copies of the CBT Worksheet, a
sufficient number of copies should be available for all students taking
the assessment.
• Students must be provided new worksheets for Session 2.
• Students must have enough desk space to use their worksheets.
• Once students complete a test session, collect all worksheets and
return them to the school assessment coordinator.
• Used worksheets are secure materials.
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Mathematics Reference Sheets
• The FCAT Mathematics Retake Reference Sheet and the Grade 5
FCAT 2.0 Mathematics Reference Sheet are provided in an online
format only for computer-based testing.
• The computer-based test has a pop-up window that includes the
applicable reference sheet.
• The reference sheets are also available at
www.FLAssessments.com/SpringRMS and as perforated sheets in
Appendix E of the manual. Schools may provide hardcopy reference
sheets to students taking computer-based assessments.
• Students will use the same reference sheet for both sessions of the
Grade 5 Mathematics test.
• Once students complete the test, the test administrator should collect all
reference sheets and return them to the school assessment
coordinator.
• Used reference sheets are secure materials.
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Approved Four-Function
Calculators
• The TestNav computer-based FCAT Mathematics Retake
has a built-in, four-function calculator. Schools may provide
a handheld four-function calculator to use during testing.
– Students taking the Grade 5 Mathematics test may NOT use a
calculator.
• Students taking the FCAT Mathematics Retake using
TestHear accommodated forms must be provided with a
handheld four-function calculator to use during testing.
• Students with visual impairments may use the approved
large key/large display calculators or approved talking
calculators supplied by the FLDOE.
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Before Testing
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Organizing Test Sessions
• Three ways of organizing test sessions
1. By Test Group – only includes students in a particular group (e.g.,
class, testing room) who will be testing together
Advantage: PearsonAccess can be used to manage the testing
groups and session rosters will include only one group of students
testing together. Can also be used to distinguish between students
taking regular computer-based form (Main) and the accommodated
forms.
Disadvantage: will require setup and management of more sessions
2. By Test Day – includes all students in a school to be tested in a
subject on a particular day
Advantage: greater security because a session can be started and
stopped on the same day
Disadvantage: requires coordination of testing groups at the school
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Organizing Test Sessions
3. By Test Administration – includes all students scheduled to be
tested in a subject during the entire test administration
Advantage: limits setup and management to one session and
additional make-up sessions do not need to be created
Disadvantage: test sessions are open and active during the entire
testing window, which may present a security concern; greater
coordination of testing groups at schools; and may be cumbersome
to locate and manage specific students
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Creating Test Sessions
1. Log in to PearsonAccess, select Spring 2013 R/M/S and
Retakes administration.
2. Go to Test Management>Manage Test Sessions.
3. Click New Session to go to the New Test Sessions screen.
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Creating Test Sessions
4. Enter the session details:





Session Name (50-character limit)
School
Test to be Administered
Default Form Group Type (Main)
Scheduled Start Date (used for planning purposes – a test session will
not start until you click START on the Session Details screen)
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Creating Test Sessions
5. Add students to test sessions by:
• Class (View By: Classes) (FL CLASS)
• Individual Student (View By: Students)
6. Select the check box for each class or student to be added to
a session.
7. Click Save.
8. Return to the newly created test session or to the Manage
Test Sessions screen.
9. Maintain a list of all test sessions. Ensure technology
coordinator cached test content for all sessions and Proctor
Caching is running for sessions prior to the first day of testing.
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View and Verify Student Data
• Student Name and Student Florida ID Number MUST be
correct in PearsonAccess.
• Confirm all students are in test sessions.
1. Go to Test Management>Manage Test Sessions
2. Select “View By: Students”
3. Select the Show All Students box and click Search
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View and Verify Student Data
4. Review the Session Name column for any empty/blank fields.
− Click twice on this column heading to sort descending by name.
− Students who have not been placed in a session will have an empty/blank
field in this column.
5. Add students with blank fields to test sessions.
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MANAGING PEARSONACCESS
NEW STUDENT WIZARD: PART 1
• To successfully create a new student, complete the following
five-part registration process.
• Part 1 – Add a new Student
1. Go to Student Data>Student Data Information.
2. Click New Student.
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MANAGING PEARSONACCESS
NEW STUDENT WIZARD: PART 2
• Part 2 – Edit Student Details
1. Enter test data for all required fields - Florida Student ID Number
(FSID), Student Last Name, and Student First Name.
 Student Name must be entered in all CAPS.
 FSID can be a 10-digit Florida Student ID Number (e.g., 1234567891) or
the 9-digit Social Security Number followed by an X (e.g., 123456789X).
2. Scroll down and select the Enrolled School.
3. Click Save and Next to save your entered data.
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MANAGING PEARSONACCESS
NEW STUDENT WIZARD: PART 2
•
Note: If a student is created for this administration with the same Florida
Student ID Number (or Social Security Number followed by an X), the same
first 11 characters of the first name, and the same first 12 characters of the
last name as an existing student profile at this school, the duplicate student
error message will appear.
– Click Back to Student Entry Form and cancel the process.
– Existing student profile must be used unless there is an error in the
Student Name or Student Florida ID Number.
•
See the instructions to Update Student Information on pages 139-140 of the
manual.
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MANAGING PEARSONACCESS
NEW STUDENT WIZARD: PART 3
•
Part 3 – Edit Test Registration Details
1. Select the appropriate Test Administration.
2. Enter the student’s Date of Birth.
3. To record ethnicity, use the drop-down box to select Yes or No.
4. To record race, use the drop-down boxes to select Yes or No next to
each race category. Yes may be selected for more than one race
category.
5. Select the appropriate Gender and Grade.
6. Click Save and Next.
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MANAGING PEARSONACCESS
NEW STUDENT WIZARD: PART 4
•
Part 4 – Edit Class Registration
1. To assign the student to an existing class, select the box next to the class
name and click Save and Next.
2. To assign the student to a new class, click New Class and follow the
steps to create a new class.
 Class name has a limit of 9 characters and must be in all CAPS
(e.g., THOMAS).
 When the class has been created and added to the list, select the box next to
the class name and click Save and Next.
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MANAGING PEARSONACCESS
NEW STUDENT WIZARD: PART 5
•
Part 5 – Edit Assigned Tests and Enable the Student to Test on
Computer
(Set Online Indicator)
1. Student must be assigned to a test. Select the box(es) next to the
appropriate test(s).
2. Set the student’s Tested Grade and Online Indicator for each test.
 Tested Grade is the grade level of the student to be tested.
 Online Indicator indicates that the student will participate in the
computer-based administration. Yes must be selected for a student
to be scheduled into a test session.
3. Click Save and Exit to complete the registration process for this student.
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MANAGING PEARSONACCESS
SESSIONS: ADDING STUDENTS
TO TEST SESSIONS
1. Go to Test Management>Manage Test Sessions.
2. Select “View By: Test Sessions.”
3. Click on the Session Name to go to the Session Details
screen.
4. Click Add Students.
5. Select “View By: Classes” or “View By: Students.”
6. Select the check box for the class or the student you want to
add, and then click Add to Session.
– After you add students, you can verify Form/Form Group Type
by clicking Edit.
7. Click Save after you make changes.
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MANAGING PEARSONACCESS
SESSIONS: MOVING STUDENTS
TO ANOTHER SESSION
1.
2.
3.
4.
Go to Test Management>Manage Test Sessions
Select “View By: Test Sessions”
Click on the Session Name to go to the Session Details screen
Select the check box for each student to be moved
–
–
Only students with a Ready, Exited, Resumed, or Resumed-Upload status may
be moved
Students with a Submitted, Processing, Completed, or Marked Complete status
may not be moved to another session
5. Click Move to go to the Move Students screen
6. Select an existing test session or create a new test session to which the
students will be moved
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MANAGING PEARSONACCESS
SESSIONS: REMOVING STUDENTS
FROM A SESSION
Remove Students from a Session
1. Go to Test Management>Manage Test Sessions.
2. Select “View By: Test Sessions.”
3. Click on the Session Name from which you want to remove a
student.
– On the Session Details screen, check the box for each student
you want to remove.
– Click the Remove button.
– Click Yes – Remove Students to confirm this action.
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MANAGING PEARSONACCESS
DELETING A STUDENT
• If a Student Name and Student Florida ID Number is INCORRECT,
delete the student’s test assignment and create a new record in
PearsonAccess.
• Delete a student’s test assignment
1. Go to Test Management>Manage Test Sessions.
2. Select “View By: Registered Students” on the Student Registration screen.
 To view all students, select the Show All Students check box and click
Search.
 To search for an individual student, enter the search criteria, and then click
Search.
 Must enter or select at least one search field
 The more specific the criteria, the more focused the search will be
3. Click the name of the student, and then click the Assigned Tests tab.
4. Select all Online tests assigned to that student and then click
Remove Test.
 Do not remove any paper tests assigned to the student.
5. Click Yes – Continue with Removal to confirm.
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Managing PearsonAccess
CBT: Scenario/Action Required
Scenario
Action Required
Student Name or Florida ID Number
is incorrect
See Delete a Student (pgs. 131-132) then Add a Student (pgs.
132-135).
Other student information is incorrect
besides Student Name or Florida ID
See Manage Other Student Information (pgs. 139-140) and
Update Student Information (pgs. 150-152).
Error in Student Name after first 11
characters of the first name or after
the first 12 characters of the last
name.
Student profile entered incorrectly via Create a New Student
wizard can be updated before or after testing by contacting
Student Assessment. Student profile entered incorrectly via the
PreID file, Delete student (pgs. 131-132) and Add student (pgs.
132-135).
Student not included in PreID upload,
student is new to school, or student
transfers from another school or
district.
See Add a Student (pgs. 132-135). (For a student transfer, do NOT
attempt to change the student’s enrollment in PearsonAccess.)
New test needs to be added or
changed for an existing student, or
incorrect test format is assigned (e.g.,
changing paper to online).
See to change the tests assigned to a student (pgs. 138). (Note:
changing a test to paper in PearsonAccess will not automatically
order materials or print a PreID label.)
Student not participating in the
administration.
Remove from test session. No further action required.
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Proctor Caching
•
Browser settings must be configured for
caching content by school technology
coordinator
• Ensure each test session has been
cached prior to the first day of testing.
− Proctor caching may be completed a
week prior to each test administration
window.
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During Testing
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Proctor Caching
• Ensure Proctor Caching software is running on all
Proctor Caching computers each day of testing.
−Turn on Proctor Caching software
o Windows: go to Start>All Programs>Proctor
Caching>Proctor_Caching
o Mac: once Proctor Caching is initiated it will not have
to be restarted unless it has been manually stopped.
• Note: Proctor cache computer(s) cannot be used
by students or test administrators during testing.
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CBT: Manage Test Sessions
Test Session Management
DESCRIPTION
MANUAL
PAGE(S)
Start test sessions
A session must be started in PearsonAccess
before students can begin the test.
146
Monitor session details
Keep track of each student’s testing status
in PearsonAccess.
146-147
Resume students’ tests
If a student exits the test (intentionally or
unintentionally) and will finish later and at
the end of Session 1 to access Session 2 on
Day 2.
147-149
TASK
Note: NEVER submit a student’s answers or mark a student’s test complete
because of a technical issue without first receiving directions from FLDOE or
Pearson. Only mark a student’s test complete if the test is intended to be
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scored.
After Testing
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Test Session Management
TASK
DESCRIPTION
MANUAL
PAGE(S)
Mark a student’s
test “complete”
Mark a student’s test complete if a student exits
the test and will not resume the same test.
Stop test sessions
A test session cannot be stopped until all students
are in “Completed” or “Marked Complete” status or
until “Ready” students have been removed.
Invalidate tests
Any tests that should not be scored must be
invalidated.
154-155
Record
accommodations
All accommodations used by students must be
recorded in PearsonAccess.
154-155
152-153
153
Important Note: Manually “stop” test sessions by the end of each testing window.
Record invalidations and accommodations, if applicable, by the end of each testing
window.
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CBT Clean-Up Activities
•
•
•
•
Delete all “not started” sessions and Stop all started sessions.
Please remember the following:
– Absent students should be removed from the test session (not marked
complete).
– If absent students have already been marked complete, nothing else needs to
be done.
– Students in “Ready” status must be removed from the session before it can be
stopped.
– If students are in “Active,” “Exited,” or “Resumed” status, they will need to be
marked complete.
CBT clean-up activities must be completed on the last day of the testing
window by 4:00 pm.
– Retake: April 19
– Reading (Grades 10 and 7): April 24
– Reading & Mathematics (Grades 5, 6, & 9): April 30
School technology coordinators should purge test content from the Proctor
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Caching Computer by May 3rd.
Thank you for ensuring a secure and
successful Spring 2013
FCAT/FCAT 2.0 CBT
administration.
Questions?
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