Modernisation and Reconstruction of University Management and Structures „MOREMS“ Mladen Kraljić, coordinator Zagreb, 17 January 2012

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Project Presentation Project Management Experience gained

Modernisation and Reconstruction of University Management and Structure in the fields: 1.

Integration 2.

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Internationalisation Bologna Process/Implementation Student services (IRO/Stud. Off./Int. Off.) Quality Financing Establishment of Career Centres

Results: 1.

Universities remain legislation was adopted 2.

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non-integrated, but Universities improved the position of central university offices and have obtained recommendations by experts for further improvement Universities have first start-ups of career centres, some have them ready University equipped the university offices with equipment Universities have tighter cooperation and plan a new project

Year 1 and 2: 1.

Divided grant holder and coordinator 2.

Activities: training and updating and coordination meetings, purchase of equipment 3.

Retirement of grant holder and departure of coordinator Interim year: transfer of grant holder and coordinator status

Year 3: 1.

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Re-Start; new work plan Workshops with discussions, no presentations, except one input; use of local language; focus on implementation Peer Review; follow up Final Dissemination Conference Change in way of project management

Changes in Project Management: 1.

Individual coordination meetings (bilateral) also with partners having problems 2.

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Adoption of new work plan - commitment Group coordination at workshops – follow up Communication with EACEA before taking steps (regarding changes) Contracting of former grant holder (continuity) 6.

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Change of financial management, due to national legislation Final Dissemination Conference Final reporting – contacting former grant holder

Financial Management 1.

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Mobility: Individual Mobility reports, cash + direct payment of stay by coordinator; double documents (Slovenian + English); Staff Costs: Individual contracts + Staff Conventions; payment of own staff with 100% workload on other sources (article 63 Higher Education Act) Overheads: most at coordinator level, less at partner level, not all partners requested Printing & Publishing Costs: not requested by all partners Communication: two languages always (increase of costs of printing)

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Continuity is essential Communication inside the university (between offices and between faculty and rector‘s office) Communication with partners TRUST Use of language Project ideas EACEA very understanding and pro active

- University of Maribor is partner institution (up to 40 incoming and appr. 15 outgoing students and staff). Area: WBC Project management in tight cooperation with coordinating institution (University of Graz).

Annual Meetings for Selection On-line portal for applications (electronic + signed paper); multi-level control Financial management (challenging due to variations in national legislations and rates) Differentiation between LLP Erasmus and Erasmus Mundus!

Hvala na pažnji!

Thank you for your attention!

Mladen Kraljić [email protected]

www.morem.untz.ba