Transcript Folie 1

Workflow of 3LUC
First Steps
LLL in University Context – Kick Off Meeting
November 9, 2006, University of Zagreb
Univ.-Prof. Dr. Ada Pellert/Dr. Eva Cendon
Danube University Krems
3LUC – First Steps
 Grant agreement
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Concluded between grant holder (DUK) and
European Commission
Provides the legal basis for the project including all important information
Important issues are sent separate
-> Next step: copy per email to all
Partners for information
Univ.-Prof. Dr. Ada Pellert/Dr. Eva Cendon
Danube University Krems
3LUC – First Steps
 Mandate
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Agreement between the grant holder and each
partner of the project 3LUC
 Basing on the Grant agreement between European
Commission and grant holder
 Mandates become integral part of the Grant
agreement
-> Next Steps: Mandate is given to the partners,
needs to be signed by the legal representatives
of the partner institutions and sent back in
original per mail to the DUK
Univ.-Prof. Dr. Ada Pellert/Dr. Eva Cendon
Danube University Krems
3LUC – First Steps

Convention for Staff costs
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Agreement with each person involved in the project and
his/her institution
Basing on duties to fulfill in the project and on hours of work
Important: conventions need to be kept by the grant holder
(DUK) for audit purposes of the EK
-> Next Steps:
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Convention for Staff costs is sent to each partner institution
Each person involved in 3LUC (working hours and costs as
agreed in the proposal), needs to fill the convention and sign
it
The documents need to be signed as well as by the legal
representatives of the partner institutions
Accomplished conventions have to be sent by mail to the
DUK
Univ.-Prof. Dr. Ada Pellert/Dr. Eva Cendon
Danube University Krems
3LUC – First Steps

Individual Grant Holder Report for Staff travel and costs of Stay
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Each journey of each person involved in the project needs to be described
(activity) and put together with original tickets.
Grant holder Reports need to be done from each person involved after each
journey.
Important: The Individual Grant holder Reports form an essential part of the
final report and therefore need to be kept by the grant holder (DUK)
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-> Next Steps:
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Each person participating gets and fills the form: personal data,
period spent abroad, and signature of person.
description of activity performed (on a separate sheet),
Additionally: all original tickets, invoices, bills from this journey.
Bank account of person: Bank, bank account no., BIC, IBAN,
account holder
all sent per mail to DUK
After internal check: transfer of money to bank account
Univ.-Prof. Dr. Ada Pellert/Dr. Eva Cendon
Danube University Krems
Looking foward to our joint project!
Univ.-Prof. Dr. Ada Pellert/Dr. Eva Cendon
Danube University Krems