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COLLABORATE 15 Tradeshow
Webinar – Exhibitor Logistics
Thursday, January 22, 2015
2:00 p.m. EST
Presented by:
Katie Pereira
OAUG Exhibit Hall Manager
@OAUG_COLLAB | #C15LV
Webinar Housekeeping Items
■ All attendees will be on mute for the duration of today’s call.
■ If you have any technical issues or questions, please type
those in the Q&A box in your control panel.
■ Your questions will be answered at the end of the webinar.
■ Webinar will be recorded and available through each user
group’s conference website.
Webinar Agenda
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General Information
Hotel Reservations
Exhibitor Registration
Freeman
Authorized COLLABORATE Vendors
Sponsorship Opportunities
Q&A
Next Webinar Announcement
COLLABORATE 15 Dates and Location
Conference Dates: April 12-16, 2015 (Sunday-Thursday)
Exhibitor Showcase Dates: April 13-15, 2015 (Monday-Wednesday)
Mandalay Bay Resort & Casino
Las Vegas, Nevada USA
About COLLABORATE 15
■ COLLABORATE 15 is jointly presented by the Independent Oracle Users
Group (IOUG), the Oracle Applications Users Group (OAUG) and Quest
International Users Group (Quest).
■ Anticipated Attendance: 5,500
General Information
COLLABORATE Tradeshow Team
Introduction
■ IOUG – Alesha Neely
▪ [email protected] | +1 312.673.5899
■ OAUG – Katie Pereira
▪ [email protected] | +1 404.760.2807
■ Quest – Julie Lewis
▪ [email protected] | +1 859.219.3517
■ Freeman – Chris Wolters
Booth Package Entitlements
■ Each 10’x10’ booth includes:
▪ One (1) Full Exhibitor Conference Pass*
▪ Three (3) Exhibit Staff Passes*
▪ Two (2) Booth Number Floor Stickers
▪ Basic Online Company Listing
▪ ID Sign
*Each exhibiting company is entitled to three (3) exhibit hall complimentary badges and one (1) full conference complimentary badge (per
10x10 booth). In order to receive the complimentary badges each registrant is required to book within the COLLABORATE hotel block. If a
registrant elects to stay at a different hotel, the fee is $200.00 per registrant.
Exhibitor Showcase Schedule
■ EXHIBITOR MOVE-IN
Sunday April 12, 2015
Monday April 13, 2015
8:00 a.m. - 5:00 p.m.
8:00 a.m. - 2:00 p.m.
All exhibits must be fully installed by Monday , April 13, 2015 at 2:00 p.m.
■ EXHIBITOR MOVE-OUT
Wednesday April 15, 2015 3:15 p.m. - 8:00 p.m.
Thursday April 16, 2015
8:00 a.m. - 12:00 p.m.
Exhibitor Showcase Schedule
■ EXHIBITOR SHOWCASE HOURS
Monday April 13, 2015
5:30 p.m. - 8:00 p.m.
Tuesday April 14, 2015
9:30 a.m. - 3:30 p.m.
5:30 p.m. - 7:00 p.m. Happy Hour
Wednesday April 15, 2015 10:15 a.m. - 3:00 p.m.
Full Conference Schedule
User Group Information
■ IOUG
▪ collaborate.ioug.org
■ OAUG
▪ collaborate.oaug.org
■ Quest
▪ questdirect.org
Hotel Reservations
Hotel Reservations
■ Book your hotel reservations today!
▪ The Mandalay Bay Resort and Casino
▪ Delano Las Vegas at Mandalay Bay
▪ Luxor
Hotel Reservations
■ Book reservations through your user’s group website
▪ Book your hotel accommodations in an official COLLABORATE
conference hotel prior to registering for the conference in order to
claim significant conference admission savings ($200). Hotel
reservations must be booked prior to registering for the conference
▪ You will receive an Acknowledgement Number in your hotel
confirmation email – save this number for conference registration
▪ Book before January 31 to receive the best rates
▪ Book reservation by Friday, March 20
Avoid Pirate Housing Companies!
■ Do not book hotel rooms through other companies claiming to
be the “official” housing bureau for COLLABORATE 15
▪ Official COLLABORATE housing bureau will NEVER contact
attendees to book hotel rooms
▪ Reservations through pirate housing companies are not guaranteed
and you may lose your deposit or full payment
■ Notify your user group’s show management contact if you
have been contacted by a pirate housing company
▪ Get as much information as possible – Company name,
contact name, phone number, email, etc.
Exhibitor Registration
Exhibitor Registration
■ All exhibitors must be registered for COLLABORATE
15
▪ Exhibitors will not be admitted into the exhibit hall
without a badge
■ Pre-register prior to the conference
▪ Exhibitors will receive comp codes and registration
directions from their show management contact
▪ Online registration closes on Thursday, April 9
▪ Don’t forget to book your hotel room through your
user group’s website prior to registering for the
conference
Exhibitor Registration
■ Each 10’x10’ booth includes (1) full exhibitor conference registration and
(3) exhibit staff passes
■ Additional exhibitor passes may be purchased
■ Full Exhibitor Conference Pass
▪ Includes access to education sessions, Exhibitor Showcase, meals and
receptions.
■ Exhibit Staff Pass
▪ Includes access into the Exhibitor Showcase, meals and receptions.
▪ You may upgrade an Exhibit Staff Pass to a Full Exhibitor Conference pass for
an additional fee.
Freeman
Freeman Exhibitor Kit
■ Exhibitor Kit
▪ Released Thursday, January 15 to the exhibiting company’s main
point of contact
▪ Please contact your user’s group show management team if you did
not receive the e-mail from Freeman
▪ Check your spam/junk mail folder for the e-mail
▪ Exhibitor kit contains all order forms for your booth including material
handling, shipping information and vendor forms
Freeman Online
■ Freeman Online
▪ Orders may be placed through the Freeman Online website
▪ COLLABORATE 15 Freeman Online Link:
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http://www.freemanco.com/store/show/landing.jsp?showID=323032
Freeman Deadlines
■ Important Freeman Deadlines
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March 13 - Advanced Freight Receiving Start
March 23 – Discount Price Deadline
April 7 – Hanging Sign Deadline
April 7 – Advanced Freight Deadline
April 12 – Show-Site Receiving Start
April 13 – Show Site Freight Receiving Stop
Freeman Contacts
■ Freeman Branch Exhibitor Services
6555 West Sunset Road
Las Vegas, NV 89118
Phone: 702.579.1700
Fax: 469.621.5604
Email: [email protected]
■ Freeman's Exhibit Transportation
(800) 995-3579
Authorized COLLABORATE
Vendors
Mandalay Bay Exhibitor Services
■ Mandalay Bay Exhibitor Services
▪ Mandalaybayexhibitorservices.com
▪ Discounted pricing available until March 23
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Food & Beverage
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Booth Cleaning
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Internet & Telephones
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Electrical
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Rigging/Hanging Signs
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Security
Other Authorized COLLABORATE Vendors
■ Order forms can be found in your Freeman exhibitor kit or
via Freeman Online
▪ Audio Visual Vendor
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Production Resource Group (PRG)
▪ Lead Retrieval Vendor
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ATS – American Tradeshow Services
▪ Photographer
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Christie’s Photographic Solutions
▪ Floral Vendor
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National Plant & Floral, Inc.
Avoid Pirate & Unauthorized Vendors
■ Only official COLLABORATE exhibitor vendors can contact exhibitors
■ Notify your user group show management contact if you are contacted by
pirate or unauthorized vendors
▪ Collect as much information about the pirate group if you are contacted
■ It never hurts to ask if the company is legit!
Sponsorship Opportunities
COLLABORATE Sponsorship Opportunity
■ Vendor Keynote Sponsorship Opportunity
▪ This sponsorship allows you to be the only non-Oracle vendor keynote
at the conference. This sponsor will have the opportunity to:
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Speak to the general session audience on the main stage for 45 minutes
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place collateral on general session seats prior to keynote address
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raffle a prize you supply following your address
▪ We even assist you in selecting topics to ensure a great turnout!
▪ Contact your user group show management team for more
information.
IOUG Sponsorship Opportunities
■ Lanyards
▪ Your logo together with the IOUG logo on all lanyards given to all
IOUG attendees at COLLABORATE. Deadline is January 30.
■ Super Session
▪ Present a session to all IOUG Attendees. Content must be approved
by show management and production deadlines reached. Deadline is
January 30.
■ Contact Jim Conlon at [email protected] or
+1 312.673.4865 for more information.
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OAUG Sponsorship Opportunities
■ Solutions Spotlight Session
▪
Live Education on the Exhibitor Showcase Floor. Captivate a dedicated audience of up
to 30 attendees for an in-depth look at your product or service for 30 minutes.
■ Vendor Awareness Session
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Reach a targeted audience of customers interested in your product by sponsoring a 60minute sales session in a meeting room near the education sessions.
■ WigOUT
▪
We announce your booth as the location for a spontaneous meet-up complete with a
theme, wigs, party props, music, selfies and a specialty snack or beverage. Your team
make inroads while attendees gather for the fun.
■ Contact Christine Hilgert at [email protected] or +1 404.760.4234 for more
information.
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Quest Sponsorship Opportunities
■ Super Sessions
▪ Present a session to all JDE or PeopleSoft Quest Attendees. Content
must be approved by show management and production deadlines
reached. Deadline is January 30.
■ Vendor Awareness Sessions
▪ Still available - Specifically for JDE or PeopleSoft exhibitors. If you did
not get the content you want to present selected, here is another
resource to getting your message out.
■ Contact Nita Briscoe at [email protected] or
+1 859.219.3517 for more information.
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Q&A
Next Exhibitor Webinar
■ Need to review? Today’s webinar will be available on each
user group’s conference website
■ Exhibitor Marketing Webinar
▪ Wednesday, February 4
▪ 1 p.m. – 2 p.m. EST
▪ Registration link will be sent out to exhibitors
■ Exhibitor Marketing Kit
▪ Scheduled to reach exhibitors next week
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Thank you very much for
attending today’s webinar!