Transcript Slide 1

INDABA
11 – 13 May 2013
EXHIBITOR BRIEFING
Presented by
Agenda
•
•
•
•
•
•
•
•
•
•
•
Introduction to the Team
Venue Navigation
Our Service Partners – on site
Contract & Invoices
Indaba Website –
Sharing Exhibitor Registration
Services
Stand Packages
Important Dates
Increasing Exposure
Sponsorship & Advertising
Zaida Enver
Adila Adams
CEO/Project Manager
Assistant Show
Manager
Elana Namhing
Media and Visitor
Liaison
Johan Wildenboer
Mel Mkhize
Pat Kubeka
Sponsorship Manager
Events/Provincial Liaison
International
Portfolio/Logistics
Exhibitor and Floor Plan
Liaison
W
i
t
Odette c
Bennette
h
Finance Manager
Our On-Site Partners
ACCOMMODATION
PRINTING AND GRAPHIC PRODUCTION
VEHICLE HIRE SERVICES
MEDIA CENTRE MANAGEMENT
COURIER SERVICES
THE BLD GROUP
SHUTTLE SERVICE
DELEGATE REGISTRATION
IT EVENT MANAGEMENT
ON SITE SERVICES
CONSTRUCTION AND LOGISTICS
Telecommunication
Stand Security
Catering
Stand Cleaning
Indaba Website
www.indaba-southafrica.co.za
Online
Diary
Name
Badges
Events
Calendar
Travel
Information
On Stand
Services
My Indaba
Catalogue
Listing
Sharing
Exhibitor
Registration
Sharing Exhibitor Registration
•
Website > username and password>exhibitor zone>sharing applications
•
Main Stand Holder > lists sharing stand partner on his/her application form.
•
Sharing stand partner> receives and invite and reference number with a link
to the Indaba website.
•
Ensure that you complete the application >access “Online Diary”,
“Exhibitor/Visitor lists” and My Indaba zone.
•
If the application is incomplete, Sharer cannot be listed on the Trade
Catalogue, electronic i-point touch screens or Pocket Site Map.
•
Will not be able to order name badges through the main stand holder.
•
Main Stand holder ensure that invoicing has been received and payment is
processed.
Services
Download exhibitor manual on website – 1/11 and disc provided .
•
Expo Solutions service forms: furniture, electricity, fascia, carpets, plants,
audio visual equipment etc.
•
ICC order forms: catering, telecommunication, additional security etc.
•
WWC will take applications for stand events and events held within the
premises of the exhibition venue
NB: Exhibitors take responsibility for orders made directly with independent
suppliers and follow through. WWC will not take responsibility for nondelivery or late delivery of services
Package Example
Package Example
Packages Example
Customized Stand
•
All “Space only” stand builders are required to submit a detailed
plan/drawing of the proposed stand incorporating front, side and top
elevations. Deadline for receiving plans is the Friday, 22 March 2013, all
plans can be sent to:
Contact
:
Mel Mkhize
Email
:
[email protected]
•
Custom built stands over three (3) metres in height need to be certified by a
structural engineer and the safety officer. This comes into effect only after
the completion of the relevant Structural Certification Form (located
exhibitor manual) and signed off by the venue structural engineer.
•
Contractors are urged to prepare a Safety File and Safety Plan to be
presented to the venue Safety Officer on or prior to contractor registration.
If the Safety File/Plan is not submitted by your contractors, they will not
be given access to the venue
IMPORTANT
DATES AND DEADLINES
01 March
Final payment date for all invoices
13 March
Exhibitor Request to change
Company details
18 March
Submission for Catalogue Entries for Main stand and
Sharing Exhibitors
22 March
Submission of Designs for Custom Designed Stands
04 April
Pocket Site Map
12 April
Applications for Events
18 April
All Services Forms
18 April
Sharer applications completed omitted from Pocket
Site Map
18 April
Name Badge Deadline
30 April
Sharers omitted from Electronic “You R Here”
Increasing your exposure
•
Daily Newspaper: Junxion Newspaper
Contact: Martin van Niekerk
Tel: +27 12 804 8812
Email: [email protected]
INDABA 2013
Sponsorship, Branding and Advertising
Opportunities
Sponsorship Packages
Package:
Previous Sponsors:
Wellness Centre
Spa Association of SA
Loyalty Club Lounge
KWV and Cape Thai Holdings
Media Lounge and Hardware
ACSA
ICC Restaurant and Outdoor Area 1
AVIS
Outdoor Seating Area 2
MTN Traveller
Outdoor Seating Areas 3 & 4
Lets Sell Lobster and Distell
Business Centre and Internet Cafe
BBC World News
Business Meeting Hub
Mastercard
Mistrals Beer Garden
Mercedes Benz
DEC Snack Bar
Ananzi Search Engine / Brabys
Eco Vehicle Display and Meeting Stand
Land Rover / Jaguar
Branding Opportunities
Package:
Previous Sponsors:
T-Shirt Branding
Mercedes Benz
Main Hall Entrances
Ocean Rock Media
Escalator Branding
Europcar
Pillar Branding
Europcar
Information Booths
Still available
Daily Planner and Business Guide
Still available
Media Guide
Still available
Exterior Fence Branding
Still available
Digital You Are Here Boards
Still available
Lead Pads and Pens
Still available
Brochure Stand Branding
Still available
Advertising Opportunities
•
•
•
•
•
•
•
•
Website Online Advertising
Digital Catalogue Advertising
Exhibitor Newsflash Footer/Side Bar
Pocket Map Advertising
Business and Media Guide Advertising
Plasma Screen Advertising
Digital You Are Here Boards
Directional Signage
Contact Us
Johan Wildenboer
Sponsorship Manager: Indaba South Africa
25 Nursery Road
The Gardens
Norwood
Tel: +27 11 483-2501/20
Fax: +27 11 483-0031
Cell: +27 (0)83 260 1889
www.witch-wizard.co.za
www.indaba-southafrica.co.za