Transcript No Slide Title

NORTHALL VILLAGE TRUST
Registered Charity No. 1117673
AGM
Sunday 13th July 2014
AGM July 2014
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NORTHALL VILLAGE TRUST – AGM 2014
Agenda
1. Welcome
2. Apologies
3. Minutes of the AGM held on 14.07.2013
4. Trustees Annual Report for 2013
5. Accounts for the year ended 31.12.13
6. Election of Management Committee
7. Any Other Business
AGM July 2014
Alan Tipper
Alan Tipper
Alan Tipper
Alan Tipper
Kevin Cubbage
Alan Tipper
Alan Tipper
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4. Trustees Annual Report for 2013
NORTHALL VILLAGE HALL MANAGEMENT COMMITTEE
Our Mission
To provide Northall (and local area) residents with a
village hall that is suitable for community groups
and family parties for up to 60 people and which is
amongst the best for cleanliness, décor, equipment,
facilities, safety - and value for money
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4. Trustees Annual Report for 2013
Hiring Fees
 No fee increase since September 2012
£6.50 per hour for ad hoc users
£5.00 per hour for regular users
Lowest village hall hiring fees in area
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4. Trustees Annual Report for 2013
Hall Usage & Hiring Income
Hall Usage (Hrs)
( regular)
Hall Usage (Hrs)
( Ad Hoc)
Hiring Income (£)
(regular)
Hiring Income (£)
2012
2013
% Change
over 2012
1,212
1,157
-4.5%
351
420
+20%
5,660
5,783
+2.2%
2,347
2,928
+25%
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4. Trustees Annual Report for 2013
Book Library/ Swap
£24.00 raised towards the
cost of bedding
plants/Spring bulbs for
Village Hall grounds
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4. Trustees Annual Report for 2013
Front Door
Canopy
Total Cost £820
During 2013 a new
canopy was
installed over the
front door entrance
and the front door
painted and
beading attached
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4. Trustees Annual Report for 2013
Village Hall
Grounds
Two new gardeners
volunteered in 2013
to assist the
professional
gardener/landscaper
and village hall
committee
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Key Issues & Future Plans
 Continue driving Vision of making NVH one of
“…the best for cleanliness, décor, equipment,
facilities, safety - and value for money”
 Refurbishment and modernisation of the
kitchen to include new sink, cooker and fridge.
The Committee is currently obtaining quotes
for the work.
 Planting of a wildflower sensory garden at rear
of hall near seats.
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HOT OFF THE PRESS
Soft play equipment for babies and toddlers
8 mats and chairs, 2 ‘playtime tables’
Total cost £1378.95
AVDC Community Chest Grant £1000
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NORTHALL VILLAGE TRUST – AGM 2014
Agenda
1. Welcome
2. Apologies
3. Minutes of the AGM held on 8.7.2013
4. Trustees Annual Report for 2013
5. Accounts for the year ended 31.12.2013
6. Election of Management Committee
7. Any Other Business
AGM July 2014
Alan Tipper
Alan Tipper
Alan Tipper
Alan Tipper
Kevin Cubbage
Alan Tipper
Alan Tipper
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5. Accounts for the year ended 31st December 2013
2012
Receipts
2013
8,007
Hall Lettings
8,711
4
140
Interest on Reserve A/C
Donations - Cash received by NVHMC
4
123
8,838
8,151
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Payments
2013
2012
146
593
1,452
1,115
14,099
321
517
2,245
Fixtures, Fittings, Equipment & Furniture
Repairs & Maintenance
Cleaning & Materials
Electricity (Light & Heat) + Water
Toilets Project
Printing, Postage, Stationery, Tel; PRS;
Sundries
Insurance
959
193
1,475
1,415
433
523
243
Play Area Phase 2
20,488
5,241
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2013
2012
8,151 Receipts
8,838
20,488 Payments
5,240
-12,337
Surplus/Deficit receipts over
payments
33,470 Surplus B/F from previous year
21,133 Surplus C/F
3,597
21,133
24,730
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2012
Represented by:
2013
12
189 Petty Cash
13,770
10,000 NatWest - Current A/C
10944
- Reserve A/C (Building, Playground &
Operating Reserves)
10,948
24,730
21,133
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Reserves Policy
• Operating Reserves, equivalent to 12 months
minimum expenditure (currently £5,000), as a contingency
against losing Regular Users, economic recession, fall in
hiring income etc.
• Building Reserves of £6,000 to carry out emergency
repairs, emergency replacement of essential equipment etc.
• Sinking Fund for the on-going improvement of the
fabric, décor and facilities of the Hall (£4,000).
• Possible Hall improvement projects planned
over the next few years(£9000)
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BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2013
£
Fixed Assets:
Land (Price paid when purchased in 1981)
Hall, Storage Building & Car park (current insured
1
2,000
250,212
value)
Hall Equipment & Furniture (current insured value)
Play Area Equipment & Seats (current insured
11,948
68,760
value)
Total Fixed Assets
AGM July 2014
332,920
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BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2013
Total Fixed Assets
332,920
Current Assets
Stocks - no stocks are held
-
Debtors - as these Accounts have been prepared on a
'Receipts & Payments' basis, there are no Debtors
Bank & Cash - as per 'Receipts & Payments'
-
24,730
24,730
Current Liabilities
Creditors - as these Accounts have been prepared on a
'Receipts & Payments' basis, there are no Creditors
Net Current Assets
TOTAL ASSETS
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24,730
357,650
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NOTES TO THE ACCOUNTS FOR THE YEAR
ENDED 31ST DECEMBER 2013
2012
2013
(Nett of VAT)
(Nett of vAT)
231.84 Play Equipment Insurance
87.00 RoSPA Annual Safety Inspection and Report
320.96 Materials for new Toilets Project
-
Grass Treatment
238.79
110.00
150.00
1,079.00 Grass and Hedge Cutting of Hall Grounds & Play Area 1,070.00
1,718.80 Total Donations where Edlesborough Parish Council
1,568.79
paid the Suppliers direct and recovered the VAT
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NORTHALL VILLAGE TRUST-AGM 2014
Agenda
1. Welcome
Alan Tipper
2. Apologies
Alan Tipper
3. Minutes of the AGM held on 8.7.12
Alan Tipper
4. Trustees Annual Report for 2012
Alan Tipper
5. Accounts for the year ended 31.12.2012
Kevin Cubbage
6. Election of Management Committee
Alan Tipper
7. Any Other Business
Alan Tipper
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6. Election of Management Committee
Committee
Member
Since
Representing
Current Office
Alan Tipper
2006
Chairman
Susan Young
1995
Secretary
Kevin Cubbage
1989
Edlesborough Parish
Council
Treasurer
Lorna Cubbage
1982
Parochial Church
Council
Bookings’ Secretary
Yvonne Folds
2004
Richard Dorrance
2006
Mike Scott
2009
Rebecca Newbert
2009
Meuryn Thomas
Jan
2014
Age Concern
Jul
2011
Northall Chapel
Roger Smallridge
Sarah Shields
Jul
2012
Marlene Bennett
Jul
2012
Willing to
continue
x
x
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6. Election of Management Committee
Committee
Member
Anthony Cox
Since
Representing
Northall Chapel
Current Office
Willing to
continue
NORTHALL VILLAGE TRUST – AGM 2012
Agenda
1. Welcome
2. Apologies
3. Minutes of the AGM held on 8.7.2011
4. Trustees Annual Report for 2011
5. Accounts for the year ended 31.12.11
6. Election of Management Committee
7. Any Other Business
AGM July 2014
Alan Tipper
Alan Tipper
Alan Tipper
Alan Tipper
Kevin Cubbage
Alan Tipper
Alan Tipper
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NORTHALL VILLAGE TRUST
Registered Charity No. 1117673
AGM July 2014
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