Transcript Slide 1

Office of Geriatrics & Extended Care
State Veterans Home
Construction Grant Program
Thomas Graves
Office of Geriatrics and Extended Care,
Patient Care Services,
Department of Veterans Affairs Central Office
State Home Construction Grant Program
 Introduction
 History
 The Grant Process in support of Geriatrics
State Home Construction Grant Program
 Introduction
– Non Clinical Programs in GEC
• State Home Construction
• Non-institutional Care
– State Home Construction Purpose
• To construct State Home facilities for furnishing
domiciliary or nursing home care to veterans
• To expand, remodel, or alter existing buildings for
furnishing domiciliary, nursing home or adult day health
care to veterans in state homes
State Home Construction Grant Program
 State Home Construction Clinical Connection
– Culture transformation / Resident-centered care
– State Veterans Home recognition
– State Veterans Home survey
State Home Construction Grant Program
History
 Between 2000-2009 VA Awarded:
– $1.975 Billion in construction grants
– 46 Bed Creation Projects (5,273 Beds)
– 7 Bed Replacement Projects (1,322 Beds)
 FY 2010 budget = $110 million
 Authorized via 38 USC § 8131-8137
– Regulated via 38 CFR § 59
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State Home Construction Grant Program
 2010 Priority List
– 120 total projects all priority groups
– 53 priority 1 projects (with state matching
funds)
• 11 deferred to a subsequent year
• 41 were offered funding letters
– Eligible 2010 projects are in the approval
process
State Home Construction Grant Program
 State Home Construction Grant Process
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Timeline
Pre-Award
Award
Post-Award
Close Out
State Home Construction Grant Program
Timeline for FY 2010
FY 2009 Priority List
Conditional grants have their final requirements
due 180 Days after SECVA grants conditional
approval (varies)
Sept
Nov
Dec
Feb
Mar
15 Apr
15 Aug
30 Sept
15 Aug
30 Sept
15 Aug
30 Sept
FY 2010 Priority List
Sept
Nov
Dec
Feb
Mar
15 Apr
FY 2011 Priority List
Sept
Nov
Dec
Feb
Mar
15 Apr
State Home Construction Grant Program
Pre-Award
 Submit initial application on Grants.gov
– Mail originals to VA
 Review design guide with state
 Include deficiency items from State Veterans
Home Survey
 Deadline for initial submission is April 15th
 Submit certification of state matching funds
by August 15th to be placed in priority group 1
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State Home Construction Grant Program
Award – Funding Eligibility:
 Must rank in priority group 1 on priority list
 Integration of culture transformation
 Fall in the funding range
 Will receive a funding or non-funding letter
each Fiscal Year from VA
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State Home Construction Grant Program
Award – Conditional Approval
 Should Submit items A1 - B5D by April 15th
 Have 180 calendar days after Secretary
signs conditional approval to submit
remaining items for a final award
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State Home Construction Grant Program
Award – Final Award
 Submit items A1 - B7J by August 15th
 Can only receive funds once have final
award
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State Home Construction Grant Program
Post-Award:
 Payments begin: Request payment in HHS
Payment Management System
 For new bed projects: Once construction is
around 70% complete, the VA recognition
process will start
 Cannot receive the final payment until grant
close out requirements are met
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State Home Construction Grant Program
Closeout:
 Submit a request for a final grant program
review
– Generally, VA will request construction
photographs
 Submit evidence the State has complied with
the Single Audit Act requirements
 Submit the Post-Grant Requirements, VA
Form 10-0388-13
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State Home Construction Grant Program
 Lessons learned / Helpful hints
– All documents must have FAI# and date
– Scanned files should be named to describe content
• FAI#, location, what it is, date
• Example: FAI 40-030 Clinton 271 pmt 5
9.24.10.pdf
• FAI 40-030 Clinton B2d Historical 1.24.10.pdf
– Do not include multiple documents in one scanned
file
– Keep projects separate in correspondence
State Home Construction Grant Program
 Lessons learned / Helpful hints
– Drawings ~ submit the following:
• 2 Half-size sets of drawings
• 2 spec books
• 1 CD of drawings and specifications
– State matching funds ~ submit the following:
• VA Form: 10-0388-6
• Proof the state has matching funds
– Copy of budget or act
State Home Construction Grant Program
 Lessons learned / Helpful hints
– To get on the priority list you must have A1
through A18 on the checklist completed
– Each year you must have an updated budget
– Each year you must have an updated
declaration of state matching funds: form
and proof
State Home Construction Grant
Program
Staff
 Tom Graves: [email protected]
 Program Analyst: Vacant
 Kelly Mingle: [email protected]
– Management Analyst
 Program Support Assistant