Transcript Slide 1

State Veterans Home
Construction Grant Program
Thomas Graves, Chief
Office of Geriatrics and Extended Care,
Patient Care Services,
Department of Veterans Affairs Central Office
State Home Construction Grant
Program
 Introduction
 History
 The Grant Process
 Administrative Notes
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State Home Construction Grant
Program
Staff
 Tom Graves
– Chief
 Sanitria McKenzie
– Program Analyst
 Kelly Mingle
– Management Analyst
 Audrey Daniels
– Program Support Assistant
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State Home Construction Grant
Program
History
 Between 2000-2007 VA Awarded:
– $1.975 Billion in construction grants
– 46 Bed Creation Projects (5,273 Beds)
– 7 Bed Replacement Projects (1,322 Beds)
 . Authorized via 38 USC § 8131-8137
– Regulated via 38 CFR § 59
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State Home Construction Grant
Program
The Grant Process
 Timeline
 Pre-Award
 Award
 Post-Award
 Close Out
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State Home Construction Grant
Program
Timeline
Sept FY 1
Nov FY 2
Dec FY 2
Feb FY 2
Mar FY 2
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15 Apr FY 2
15 Aug FY 2
30 Sept FY 2
Sept FY 2
State Home Construction Grant
Program
Pre-Award
 Submit initial application on Grants.gov
– Mail originals to VA
 Deadline for initial submission is April 15th
 Submit items A1-A18 by April 15th to be placed on
the next FY priority list
 Submit certification of state matching funds by
August 15th to be placed in priority group 1
 Resubmit revised budget and request to remain on
priority list each year
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State Home Construction Grant
Program
Award – Funding Eligibility:
 Must rank in priority group 1 on priority list
 Fall in the funding range
 Will receive a funding or non-funding letter each
Fiscal Year from VA
 May defer to subsequent fiscal years
 Deferred projects must re-compete for funds in
subsequent years
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State Home Construction Grant
Program
Award – Conditional Approval
 Submit items A1 - B5D by June 4th
 Have 180 calendar days after Secretary signs
conditional approval to submit remaining items for a
final award
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State Home Construction Grant
Program
Award – Final Award
 Submit items A1 - B7J by August 1st
 Can only receive funds once have final award
 Must search Excluded Parties List System (EPLS)
using the contractor’s Tax Identification Number
(TIN) and send results with the bid tabs
 Can only adjust line items after award, not total
amount
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State Home Construction Grant
Program
Post-Award:
 Establish a direct deposit account with HHS
 Submit payment request, form SF 271 to VA
 Request payment in HHS Payment Management
System
 For new bed projects: Once construction is around
70% complete, the VA recognition process should
start
 Cannot receive the final payment until grant close
out requirements are met
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State Home Construction Grant
Program
Closeout:
 Submit a request for a final grant program review
– Generally, VA will request construction photographs
 Submit the project equipment list
 Submit evidence the State has complied with the
Single Audit Act requirements
 Submit the Post-Grant Requirements, VA Form 100388-13
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State Home Construction Grant
Program
Priority List
 Priority list is made new each year
 Must submit a request to remain on the priority list
and a revised budget each year
 Life safety projects must have funding
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State Home Construction Grant
Program
Administrative Notes
 Keep all staff on your emails
 After you submit documents expect an updated
check list – if you haven’t heard from us ask for one
 FAI number, project city, and state must be on all
emails and documents
 No staples
 PDF everything, mail original signatures, don’t fax
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State Home Construction Grant
Program
 Tom Graves
– [email protected]
– (202)461-6084
 Sanitria McKenzie
– [email protected]
– (202)461-6752
 Kelly Mingle
– [email protected]
– (202)461-6707
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