Transcript Time Card Training - Franklin Pierce University

Time Card
Training
The State of NH and the
Federal Department of
Labor REQUIRES that
we:
Record payroll information
so that your time card
reflects the time your shift
began and ended.
Employees:
HOW TO FILL OUT
YOUR TIMECARD
• It is an important part of your
employment with FPC that you
record your work time in and out
daily.
• It is against wage and hour law to
complete a time card for a fellow
employee. Any employee caught
doing this could be subject to
disciplinary actions up to and
including termination
• Do not write in the accounting box
Instructions
•
•
•
•
•
Regular time in and time out is to be
recorded as indicated in this example. NH
Labor laws require that we offer you a ½
hour lunch break if you work more than
five consecutive hours. If your supervisor
has given you permission, you may eat
while you work through your lunch break.
You must indicate no lunch taken on your
timecard as NL on the applicable date.
This is how time is recorded if you left
during your work day for reasons such as
a doctor, dentist or for personal
appointments.
Summer hours are recorded by writing the
total hours actually worked. In the Total
hours worked column, you may indicate
‘Summer Hours’ by using ‘S.H.’ You will
also note that your lunch break needs to
be documented on your time card.
Other time can be used, such as personal
(P), sick (S), vacation (V), holiday (H) and
floating holiday (FH). Indicate the hours
you want to use and the instance you are
using it for.
This example shows a partial day worked,
which would be 3.5 hours and then 4.5
used for vacation. Again, please be sure
to always indicate what ‘type’ of time you
want to use for hours not worked. This
method would also be used if you wanted
to use time for missed hours due to an
appointment, etc. as indicated in the
example above.
Emp. #
MM/DD/YY
NAME
1-####-5020
8.5 3/28
8:00-4:30
8
8:00-12:00
NL
3/30
12:30-4:30
5
4/1
6.5
4/2
8:00-12:00
12:30-3:00
1.5 SH
8
4/6
3.5
4/7
4.5 V
8:00-11:00
2:30-4:30
3S
Sick
8:00-11:30
Changes to your
timecard
• It is vital that when you (the
employee) complete your timecard
you
must by law initial any
changes that are made.
• If upon review, the supervisor
believes that an employee’s time
was incorrectly recorded on their
timecard, the supervisor must meet
with the employee to discuss the
potential error. Once a resolution is
made, any alterations must be
initialed by the employee.
Important Tips
• It is your responsibility to submit your timecard to
your supervisor immediately following the end of
the pay period. Failure to do so could result in
disciplinary actions up to and including
termination.
• You are not allowed to use white-out on your
timecard
• Pencils cannot be used, all timecards must be
done in blue or black ink only
• If you need to make a correction on your time,
cross out the time with one line through the time
(5:00 pm)
SUPERVISOR
Responsibilities
• Ensure employee completely fills out
their time card
• Gather all employee’s time cards and
review them for accuracy
• Only the employee is allowed to alter
their timecards. If the employee
changes their timecard, they must
initial all changes
• Submit signed cards to the Payroll
Office no later than Monday at 9am
SUPERVISING
STUDENT
EMPLOYMENT
When employing a student worker you MUST:
•
Have completed the student work papers and have
submitted them to the Financial Aid Department
PRIOR to the student working for you.
•
Upon hiring the student, it is your responsibility to go
over the FPC timecard training with the student to
insure that they know how to complete a timecard.
You will also want to go over your procedures for
timecard submission.
•
It is a good idea to question the part time
employee/student to see if they are working for
another Department at FPC. (Overtime issues could
occur if a student employee works more than 40
hours collectively at the College.)
7 & 7 RULE
This chart can quickly assist you in determining whether you are paid to
the next quarter hour or not. For example: If you arrive at 8:07, you
will be paid from 8:00am. If you leave at 4:39, you will be paid to
4:45.
MINUTES
.00
MINUTES
01
23
38
02
24
39
03
25
40
04
26
41
05
27
42
06
28
43
29
44
07
.25 or
15 minutes
MINUTES
.50 or
30 minutes
.75 or
45 minutes
08
30
45
09
31
46
10
32
47
11
33
48
12
34
49
13
35
50
14
36
51
15
37
52
16
53
17
54
18
55
19
.00
56
20
57
21
58
22
59
60
QUESTIONS ????
• Any
payroll
related question
please
contact
Kerry Bergeron at
ext. 4247
• Any
questions
about FPC policy
or payroll laws,
please
contact
Sharon Burke at
ext. 4077