Transcript Timecard PAY.401 Timecard PAY.401 PAY.402 Pre

Timecards
Goals of this Session:
Review all of the pre-printed timesheet options
PAY.405 PAY.406 PAY.401 PAY.402
Discuss how they are being used and their huge
potential to eliminate manual reconciliation
Timecard PAI.605
 PAI.605 Job Code Payment Schedule
 All pre-printed timecards PAY.405 PAY.406 require payroll intervention as they cannot be
printed too early
 PAI.605 is used to create a schedule for employees for available period end dates
 Employee connect has a tab for pre-printed timecards and uses these schedules
Timecard PAY.405
 PAY.405 Employee Pre-Print Timecard
 Available in Employee Connect and Payroll Reports
 Used by regular staff (clerks, EAs, BUSD) … not teachers !!
 Preprints all time missed found in sub records (SUB.001 SUB.002)
 Preprints standard work time and schedule (can specify a calendar
PAY.110)
 Benefits: creates an organized and consistent process

automatic reconciliation and entry of time missed
*only need to review pen marks
 NotSoGood: Still lots of paper (1 per employee)
 Approvers must sign lots of paper
 Used by SD23, SD72, Mystery Lake, Fort McMurray
 How does the employee record overtime and/or extra pay? Can we
automate this ?
Timecard PAY.405
Timecard PAY.406
 PAY.406 Casual Pre-Printed Timecard
 Available in Employee Connect and Payroll Reports
 Used by casual staff and could be used by Substitute teachers
 Preprints all time worked found in sub records (SUB.001 SUB.002)
 Benefits: creates an organized and consistent process

automatic reconciliation and entry of time worked
*only need to review pen marks
 NotSoGood: Still lots of paper (1 per employee)
 Approvers must sign lots of paper
 Used by SD72 (CAS), Mystery Lake (CAS, Sub Clerk, Sub EA and
Sub Teachers), SD23 (CAS, CASEA)
 All casual time should be reported through timecard so extra pay,
etc. should all be included. Are we missing any pay ?
Timecard PAY.406
Timecard PAY.700
 PAY.700 Pre-Printed Time Work/Abs Verification Formats
 Formats are required for Admin Connect Pre-Printed Timesheet Listings
 Defines the type (Work or Absence), frequency, job codes, overlay, etc.
Timecard PAY.401
 PAY.401 Pre-Printed Time Absent Verification (PAY.405 replace)
 Available in Admin Connect, CIMS Core School Menu, Payroll Reports
 Used by schools, maintenance, transportation to pre-print an absence grid with
their staff and manually overtime and/or anything else missing
 Preprints any absences found in sub records (SUB.001 SUB.002)
 Currently used for EA, clerical, maintenance and transportation staff groups
 Benefits: creates an organized and consistent process

reduces the paper (instead of 1 per employee)

approvers need to review/sign less paperwork

automatic reconciliation of absences *only need to review pen marks
 NotSoGood: manual entry of extra hours, overtime, etc.
 Used by SD23 (MAINT), HSD (Bus Drivers & Custodians), ISD (Bus Drivers),
PLPSD (EA), SD72 (Bus Drivers, Custodians/Maintenance, Support Staff), Mystery
Lake (Custodians, Teachers, Support Staff), RETSD (EA and Kitchen Staff), WSD
(EA)
 How do we record overtime and/or extra pay? Can we automate this ?
Timecard PAY.401
Timecard PAY.402
 PAY.402 Pre-Printed Time Work Verification (PAY.406 replace)
 Available in Admin Connect, CIMS Core School Menu, Payroll Reports
 Used by schools, maintenance, transportation to pre-print a grid with their casual
staff
 Preprints all time worked found in sub records (SUB.001 SUB.002) or timecard
PAY.408
 Benefits: creates an organized and consistent process

reduces the paper (instead of 1 per employee)

approvers need to review/sign less paperwork

automatic reconciliation and entry of time worked
*only need to review pen marks
 Very Different: Entirely different approval process

Casual employee does not dictate or initiate their pay
*Note: Totals per employee & per day*
 Used for SD23 (Student Supervisors), HSD (Casual staff and Substitutes), ISD
(Support Staff, Casual Staff & Substitutes), Mystery Lake (Substitutes), RETSD
(Casual EA and Kitchen staff)
Timecard PAY.402