Transcript Slide 1
AGENDA • Steps to successful implementation • Role of the timecard approver • Translate MEPRS data into DMHRSi language • Lessons learned • Training opportunities STEPS TO SUCCESSFUL IMPLEMENTATION • Review i-learning modules – MEPRS personnel need to understand how DMHRSi operates in order to participate in pre-implementation planning • Prepare task list • Review the role of the timecard approver – understanding this role is essential to controlling timecard entry • Coordinate with Human Resources to ensure they have a current and up to date listing of all personnel to include contractors/volunteers STEPS TO SUCCESSFUL IMPLEMENTION CONTINUED • Prepare a task list for each department showing which task numbers their staff should use when entering man-hours • Develop helpful hints with questions and answers for timecard entry • Any documents that are currently being used for timecard entry should be translated into DMHRSi language UCAPERS DMHRSI TASK NUMBER DMHRSI TASK NAME INPATIENT CARE--Z9N3--DFAA DFAA_0086 ANESTHESIOLOGY OUTPATIENT CARE--Z9N3--DFAA DFAA_0086 ANESTHESIOLOGY OR TIME--Z9N3--DFAA DFAA_0086 ANESTHESIOLOGY ADMINISTRATIVE--EBCJ--EBCJ EBCJ_0086 ADMIN, PROV NONPAT NON-CLINICAL DUTIES--FBBP--FBBP FBBP_0086 HLTH PROM & WELL CONTINUING EDUCATION--Z25G--FALA FALA_0086 CONTINUING HLTH EDUC STAFF EDUCATION--EBFA--EBFA EBFA_0086 EDUC & TRAINING RESEARCH--EBFA--EBFA EFBA_0086 EDUC & TRAINING PATIENT CARE MEPRS STAFF WILL BE OVERWHELMED WITHOUT THE HELP OF TIMECARD APPROVERS WHAT IS THE NUMBER ONE ISSUE WITH DMHRSi? ANSWER: Getting staff members to enter their own time using a DMHRSi timecard QUESTION: What can the MEPRS staff do? ANSWER: Ensure the timecard approvers are properly trained ROLE OF THE TIMECARD APPROVER • Tracking missing timecards • Provide assistance with timecard entry • Timecard approvers are the super users for timecard entry TRANSLATE YOUR MEPRS DATA INTO DMHRSI LANGUAGE Task Number 01.01 MILITARY LEAVE 01.02 MILITARY SICK LEAVE 01.03 MILITARY AWOL/UA 01.04 MILITARY OTHER 02.01 CIVILIAN LEAVE 02.02 CIVILIAN SICK LEAVE 02.03 CIV COMP TIME TAKEN 02.04 CIV LEAVE W/O PAY AAAA_0049 ABAA_0049 ABEA_0049 ABFA_0049 ABGA_0049 ABKA_0049 ABXA_0049 ABXA_0049.01 ACAA_0049 ACBA_0049 Task Name MILITARYLEAVE MILITARY SICK LEAVE MILITARY AWOL/UA MILITARY OTHER CIVILIAN LEAVE CIVILIAN SICK LEAVE CIVILIAN COMP TIME T CIV LEAVE W/O PAY IP INTERNAL MEDICINE IP GENERAL SURGERY IP OPHTHALMOLOGY IP ORAL SURGERY IP OTOLARYNGOLOGY IP UROLOGY FAMILY CARE UNIT GWOT - FAMILYCARE WA IP GYNECOLOGY IP OBSTETRICS LESSONS LEARNED • Command support is critical • Project must have site Human Resources (HR) support a. Site must have defined rules for inprocessing and outprocessing all employee types b. HR must be fully trained and actively involved c. HR data must be validated/corrected prior to the start of timecard entry • Passwords must be requested and distributed promptly. Employees must sign on and activate their password immediately • Training a. Trainers must understand service functional terms and processes b. Training material must be organized d. A representative from the facility MEPRS staff must be present at all selfservice training sessions to answer functional coding questions • More time needs to be spent training timecard approvers • Monitoring and control of timecard entry is critical • Only MEPRS staff members can answer coding question \ ADVANCE TRAINING OPPORTUNITIES PRE-RECORDED SESSIONS https://tryconference.oracle.com Click Last 1 Year Enter DMHRSi for conference title click go This is a list of the pre-recorded discussions on DMHRSi – you can play recording or download recording Accessing MHS Learn If you have an active DMHRSi account, you can access the iLearning this way: 1. Go to the MHS eLearning website: https://mhslearn.satx.disa.mil. 2. Enter your DMHRSi Username and the initial password is “welcome” [NOTE: Although this is linked to your DMHRSi Username, the passwords for the MHS eLearning website and DMHRSi are maintained separately, so the password for one is not automatically the same as the password for the other] 3. You will be prompted immediately to change this password. 4. Go to Catalog, and select 'DMHRSi Implementation Training' 5. Choose the module you'd like to complete. If you DO NOT have an active DMHRSi account, you can access the iLearnining this way: 1. Go to the MHS eLearning website: https://mhslearn.satx.disa.mil 2. Follow the instructions for New User/Self Registration. 3. Be sure to fill in your email, work phone, and MTF/Activity 4. Go to Catalog, and select 'DMHRSi Implementation Training' 5. Choose the module you'd like to complete. Jeanie McCleary (210)295-3369 [email protected]