Transcript Time Card Training - Timeclock- Non exempt

Employee Time
Card/Clock Training
The State of NH and the Federal
Department of Labor REQUIRES that we:
Record payroll information so that your time card
reflects the time your shift began and ended.
HOW TO FILL OUT YOUR TIMECARD
• It is against wage and hour law to clock in or out for a fellow
employee. Any employee caught doing this could be subject to
disciplinary actions up to and including termination
• It is an important part of your employment with FPC that you punch
in and out daily. Because of the distance you work from the time
clock, you must write in your lunch period on the back side of your
timecard daily.
• Any notation to your time card must be dated and noted on the back
side of your card.
• Do not write in the accounting box
Instructions
•
•
•
•
•
Regular time in and time out is to be recorded as indicated in
this example. NH Labor laws require that we offer you a ½
hour lunch break if you work more than five consecutive hours.
If your supervisor has given you permission, you may eat while
you work through your lunch break. You must indicate no lunch
taken on your timecard as NL on the applicable date.
This is how time is recorded if you left during your work day for
reasons such as a doctor, dentist or for personal appointments.
Summer hours are recorded by writing the total hours actually
worked. In the Total hours worked column, you may indicate
‘Summer Hours’ by using ‘S.H.’ You will also note that your
lunch break needs to be documented on your time card.
Other time can be used, such as personal (P), sick (S),
vacation (V), holiday (H) and floating holiday (FH). Indicate the
hours you want to use and the instance you are using it for.
This example shows a partial day worked, which would be 3.5
hours and then 4.5 used for vacation. Again, please be sure to
always indicate what ‘type’ of time you want to use for hours
not worked. This method would also be used if you wanted to
use time for missed hours due to an appointment, etc. as
indicated in the example above.
Emp. #
NAME
1-####-5020
MM/DD/YY
8.5 3/28
8:00-4:30
8
8:00-12:00
NL
3/30
12:30-4:30
5
4/1
2:30-4:30
3S
6.5
4/2
8:00-12:00
12:30-3:00
1.5 SH
8
4/6
3.5
4/7
4.5 V
8:00-11:00
Sick
8:00-11:30
Changes to your timecard
• It is vital that when you (the employee) complete
your timecard you must by law initial any
changes that are made.
• If upon review, the supervisor believes that an
employee’s time was incorrectly recorded on their
timecard, the supervisor must meet with the
employee to discuss the potential error. Once a
resolution is made, any alterations must be
initialed by the employee.
Important Tips
• It is your responsibility to submit your timecard to your supervisor
immediately following the end of the pay period. Failure to do so
could result in disciplinary actions up to and including termination.
• You are not allowed to use white-out on your timecard
• Pencils cannot be used, all timecards must be done in blue or black
ink only
• If you need to make a correction on your time, cross out the time
with one line through the time (5:00 pm)
SUPERVISING
STUDENT
EMPLOYMENT
When employing a student worker you MUST:
•
Have completed the student work papers and have submitted them to
the Financial Aid Department PRIOR to the student working for you.
•
Upon hiring the student, it is your responsibility to go over the FPC
timecard training with the student to insure that they know how to
complete a timecard. You will also want to go over your procedures for
timecard submission.
•
It is a good idea to question the part time employee/student to see if they
are working for another Department at FPC. (Overtime issues could
occur if a student employee works more than 40 hours collectively at the
College.)
7 & 7 RULE
This chart can quickly assist you in determining whether you are paid to the next quarter hour
or not. For example: If you arrive at 8:07, you will be paid from 8:00am. If you leave at
4:39, you will be paid to 4:45.
MINUTES
.00
MINUTES
01
23
38
02
24
39
03
25
40
04
26
41
05
27
42
06
28
43
29
44
07
.25 or
15 minutes
MINUTES
.50 or
30 minutes
.75 or
45 minutes
08
30
45
09
31
46
10
32
47
11
33
48
12
34
49
13
35
50
14
36
51
15
37
52
16
53
17
54
QUESTIONS
?????
• Any
payroll
related
question please contact
Kerry Bergeron at ext.
4247
• Any questions about FPC
policy or payroll laws,
please contact Sharon
Burke at ext. 4077