Transcript Proximity readers

Kronos 6.3 Upgrade
&
New InTouch Clocks
Welcome to the new Kronos!

Upgrading from Kronos 5.0 to 6.3

The upgrade of Kronos and the time clocks
is scheduled for Friday, August 3rd.
• While the clocks are down, employees will need to
manually track time and submit a paper timesheet
to their timekeeper.
Time Clocks
• Please inform employees that effective
Monday, August 6th, Proximity Readers
will be used at all clocks (4500 & InTouch).
• 4500 Time Clocks will have a mounted
Proximity Reader directly next to the clock.
• The region to swipe on the clock will be disabled.
Proximity Reader
•
•
Proximity readers use the same technology that is used with the
parking systems and the cafeteria payroll deduction.
Pre-registration is mandatory for all hourly employees! If
you do not pre-register, your badge will NOT be recognized by
the new KRONOS time clocks.
• Please visit the Public Safety Office (open M-F, 7:30am-4:30pm)
on Doughty Street to register your badge if you have not done so
already.
•
The new InTouch clocks will offer options for exempt employees therefore
pre-registration for exempt employees is highly recommended.
How to use the Proximity
Reader
• The new terminal
reads badges with a
proximity reader:
– Hold the badge
within
2 inches of the
target area
– If the punch is
successful, the
terminal emits a
tone and the
indicator light
flashes green
Target Area
Add Punch
View Accruals
Delete Punch
View Schedules
Cancel Meal Deduction
View Timecard
Review Punches
Approve Timecard
How to use the Terminal
Indicator Lights
Green indicates the terminal successfully read a badge
Red indicates when the terminal does not successfully
read a badge
Proximity Reader
Camera
Yellow indicates whether the terminal is receiving
power
Soft Keys
Press soft keys to view selection
Punch
Status
Hours
Worked
Review
Punches
Callback
Education
View
Schedules
Navigation Keys
Use these like cursor keys to move
between menu screens
Configuration Key
Used only by OCIO
Home Key
Use to return to main menu
Clear
Activity
Transfer
Review Punches Online
1)
Press the Review Punches soft key.
2)
Scan your badge.
English
Callback
Transfer with
Comment
Cancel Meal
Español
Français
Request Time Off
Use your badge.
View Timecard
View Accruals
Justify
Missing Time
Approve Timecard
Review Punches (continued)
3)
To select a time period, press the soft key that corresponds to the
period of time for which you want to view timecard information.
4)
If there is no information to show, a message tells you this.
•
If information is available, the timecard appears. To scroll, use
the up and down arrow keys.
Review Punches | Adams, Julie
Punch
Punch
Punch
Punch
Punch
10:13 AM
FRI
13-JUL-12
05:13 PM
FRI
13-JUL-12
08:29 AM
MON
16-JUL-12
05:02 PM
MON
16-JUL-12
08:31 AM
TUES
17-JUL-12
View Timecard Online
1)
Press the View Timecard soft key.
2)
Scan your badge.
English
Callback
Transfer with
Comment
Cancel Meal
Español
Français
Request Time Off
Use your badge.
View Timecard
View Accruals
Justify
Missing Time
Approve Timecard
View Timecard Online
(continued)
3)
Touch the time period that corresponds to the period of time for
which you want to view timecard information.
4)
If there is no information to show, a message tells you this.
•
If information is available, the timecard appears. To scroll, use
the up and down arrow keys.
View Timecard | Adams, Julie
View Timecard | Adams, Julie
View Leave Balances
View Leave Balances
View Timecard
View Leave
Balances
Education w/
Transfer
Orientation
w/ Transfer
Use your badge.
1)
2)
Press the View Leave Balances soft key.
Scan your badge.
View Leave Balances (continued)
View Leave Balances
View Leave Balances
7/13/2012
Balance Date
Annual Available
3)
4)
160:00 Hour
Mandatory Furlough Balance
00:00 Hour
Sick Available
40:00 Hour
Touch the current day (which will be highlighted).
Leave Balances information appears.
Common Error Messages
Common errors you might see:
• Error reading badge
• Unknown home employee
• The soft key is currently inactive. Please try again later.
Error Reading Badge Data

Possible reasons for this error:
•
•
You may not have scanned the badge properly. Try again.
If you are scanning correctly and continue to see this error, the
quality of the badge may be the problem. See Public Safety to
receive new badge.
Unknown Home Employee

Possible reasons for this error:
•
•
You are a new employee and your information has not been
entered in the HR/Payroll system. Contact your manager.
You recently replaced your badge. Your new badge number
has not been sent to the terminal yet. Contact Public Safety.
Soft Key is Inactive

Some options are disabled periodically throughout
the day during high volume use periods. This is to
prevent delays from employees punching in/out.

View Timecard and Leave Balances are allowed:
9:00AM-2:00PM and 4:00PM-7:00AM
Kronos 6.3
Upon logging in,
the home screen
shows your
Department
Manager.
Click on the arrow in
the top, right
corner to
expand/minimize
the Navigation
Bar.
Timecard Editor
There are two ways to
access the timecard
editor for an
employee:
1. Double-click the employee
name within Department
Manager.
2. Highlight the employee by
clicking on the name and then
click “Timecard” on the top left
of the screen.
Approval Process
To Sign Off All
Employees for a Pay
Period:
Choose
Actions >
“Select All” from the
menu bar to highlight all
names.
Choose
Approvals >
“Sign Off” to sign off all
highlighted names.
Reports
Run a Report:
The
reporting
tool can be
launched by
either using the
“Reports” link on
the Navigation
Bar or by using
“Reports” at the
top right of the
screen.
Kronos 6.3
Kronos 6.3 is very similar to the 5.0
version that you have been using.
If at any time you have questions
or difficulty with this new and
enhanced version, please call
Payroll at 792-2191.