Transcript PIMS for Superintendents

PIMS REPORTING
Pennsylvania Information Management
System
What do you need to know!
Data Has Become High-Stakes
Educator Effectiveness
School Performance Profile
Funding
NEW DATA ITEMS
PIMS Course/HQT (Student-Staff-Course)
NEW: All teachers linked to a student for a grade/subject/course
Teacher data differ from HQT ( HQT is a different PIMS
need)
Report teachers REALLY having responsibility for planning
the instruction, delivering the instruction, and assessing the
effectiveness of the instruction( Domains 1 AND 3)
Could include, at times, LTS
NEW: % of Instructional Responsibility (factors)
NEW: Keystone Related Course Codes/Courses that “trigger” a
Keystone exam
NEW: Departmentalized Elementary Courses
To Summarize
SY13-14 PVAAS Teacher Specific Reporting DOES
COUNT in the 1st PVAAS 3 year average
Data from your LEA into PIMS during SY13-14
impacts the quality of data in PVAAS roster
verification in Spring 2014
Accurate data in PIMS will save your LEA staff
time in Spring 2014
Start preparations and planning now
School Performance
Profile
Your school district is measured on data
already submitted through PIMS
Building level data from School Performance
Profile is now to be used as 15% of teachers
evaluations
Which Collections
Generate Funding?
Child Accounting
Special Education Child Count
Child Accounting
Collection
Why the data is collected
State Subsidies
Basic Education Funding
Special Education Funding
Tuition For Orphans Subsidy
Secondary Career and Technical Education Subsidy
Weighted Average Daily Membership (WADM)
Used in calculation of aid ratios for State subsidies
Child Accounting
Collection
Why the data is collected cont.?
Average Daily Attendance (ADA)
No Child Left Behind (NCLB)
Adequate Yearly Progress (AYP)
School Report Card
School Performance Profile
Federal ADA report
Dec. 1
Child Count / PIMS Special
Education Submission
Why the data is collected
Federal IDEA Funding
State Performance Plan/Annual Performance
Report/Special Education Data Report Targets
Compliance Monitoring/Corrective Action and LEA
Determinations
Child Count / PIMS Special
Education Submission
What data is collected?
All Special Education Students who are active and
have a valid IEP on 12/1
Federally required data submissions that are
submitted in Aggregate in July;
Personnel
Discipline
Maintenance of Effort /Coordinated Early
Intervening Services
Timely Evaluations
Dispute Resolution
PIMS
An overview of the
magnitude of the system!
Some Key Data
Elements Collected
District Enrollment
Graduates and Drop Outs
Free and Reduced Lunch / Economically Disadvantaged
Migrants
Limited English Proficiency
English Language Learners
Immigrants
Special Education
Title 1
Title 3
Do you know how many PIMS
collections there are?
20
Do you know how many PIMS
collections there are?
Pre-Code for winter Keystones and Classroom Diagnostic Testing
Voluntary PVAAS enrollment (new 13-14)
District and School Enrollment
Staff
PATI
PSSA Pre-Code/ACCESS for ELLs Pre-Code and updates for Winter
Keystone and CDT uploads
Special Education
Course/Highly Qualified Teacher
Pre-Code for Spring Keystone Exams and additional CDT Student
uploads
English Language Learners… ACCESS for ELL
Do you know how many PIMS
collections there are? (continued)
Child Accounting – SD & IU Preliminary Juveniles incarcerated in
Adult Facilities
Accountability Reporting: PSSA Student Upload
Safe Schools
Graduates, Drop outs and Cohort
Accountability Reporting: Spring Keystone exams and CDT
Student uploads
Pre-Code Student upload for summer Keystone exams
English Language Learners – End of Year (Count and /SES
Provider)
Child Accounting – End of Year
Special Education Updates
Career and Technical education
Do you know how many
PIMS Templates there are?
30
Do you know how many
PIMS Templates there are?
Course
Course Instructor
CTE Student Fact
CTE Student Industry Credential
District Fact
District Snapshot
Incident
Incident Offender
Incident Offender Disciplinary Action
Incident Offender Infraction
Incident Offender Parent Involvement
Do you know how many PIMS
Templates there are? (continued)
Incident Victim
Location Fact
PATI LEA Tech Survey
PATI School Tech Survey
Person
Program Fact
School Calendar
School Enrollment
Special Education Snapshot
Staff
Staff Assignment
Do you know how many PIMS
Templates there are? (continued)
Staff Development
Staff Snapshot Template
Student
Student Calendar Fact
Staff Student Course Template (new 13-14)
Student Snapshot
Survey Participant Response Template
What else can there be!
New for 2013-2014
Collection Window
LEA must submit data within the window
List of LEAs that fail to submit sent to PDE
executive offices
Correction Window
No overrides necessary
No overrides will be granted after Correction
window closes
LEAs that fail to submit data by end of this window
will be non-compliant with State and Federal
requirements
What else can there be!
(there is more!)
Templates must be submitted in a special sequence
Multiple collections may be “Open” at the same time.
If data is submitted incorrectly then a delete request
has to be made and this takes time
The PIMS requirements have changed every year
Code values used, template changed, new collections ,
different collection windows
ACCURACY CERTIFICATION
STATEMENT
Every Collection requires an Accuracy Certification
Statement (ACS)
Superintendent’s Name on EVERY ACS
How accurate is your data?
Do you have a Data Team to review the data BEFORE
Superintendent signs?
What can you do as Leaders?
Make Data Quality a priority
Identify a Data Steward to oversee each of the submissions
Identify Data Teams and ensure all are aware of their role
Everyone has a responsibility in Data Quality
Data Calendars for each submission
So you know who is responsible for what data and when it is
required
Have published processes, procedures and guidelines
What are the business rules; how is the data validated; how
is the data corrected if the validation fails?
What the IU is doing for you?
Monthly Data Quality Council Meetings
Third Wednesday of each Month: Running Video Conferences
across the state linking with other IU’s and Districts
PDE Presenters
collection Specific
Data Governance Activities
Teams
Calendars
Best practices
Round Table / Peer learning / Networking session
Any Questions